🏢 Department of Lands and Survey, Head Office

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                    [0] => The Department of Lands and Survey was the government's major agency in the administration and management of Crown land and its survey and mapping requirements.
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This agency description was compiled as part of a project to capture the finding aids created prior to 1987 into the GAIMS system. Agency start and end dates are derived from the dates of holdings of the LS Record Group. The original record group documentation for the Lands and Survey record group included an agency description for the New Zealand Mapping Service which appears to have been part of the Cartographic branch of the Lands and Survey Department [former archives reference LS-NZMS]. This agency was used as the controlling agency for some material, predominantly maps, transferred by the Lands and Survey Department. However other transfers of similar material have been treated as part of the Lands and Survey Head Office archives, therefore for consistency, and because the status of the New Zealand Mapping Service as a separate office is unclear, this agency description incorporates both the Lands and Survey Head Office and the New Zealand Mapping Service.

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Archives New Zealand, Lands and Survey (L&S) Record Group Archives New Zealand, Lands and Survey Department Head Office (AADS) GAIMS agency documentation. Lands Jurisdiction document (Objective reference A66932), Archives New Zealand.

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Introduction:

The Department of Lands and Survey was the government's major agency in the administration and management of Crown land and its survey and mapping requirements. The Department of Lands and Survey proper was established in 1891, however various government agencies had performed the functions of surveying and Crown land administration prior to that date.  Many of the records created by those earlier agencies were held by Archives New Zealand as part of the Lands and Survey Record Group, so this agency history describes the administration of lands and surveying from the establishment of British government in 1840.

History of Crown land administration:

The Colonial Secretary was initially responsible for administering crown land in New Zealand, until the position of  Commissioner of Crown Lands was created in 1849.  Following the establishment of the provinces in 1853 a Commissioner was appointed with responsibility for each province. However the central government retained control over the administration of Crown lands, with the Commissioners reporting initially to the Colonial Secretary, then subsequently to the Secretary for Crown Lands, once that position was established in 1858.  The 1858 appointment of the Secretary for Crown Lands is also the establishment date of the Lands Department.

The General Assembly enacted legislation which delegated limited powers to the provinces to frame their own land laws, and to implement these laws through Land Boards.  The Commissioner of Crown Land for each province chaired its Land Board.  The General Assembly also passed land legislation on behalf of certain provinces.

The abolition of the provinces in 1876 lead to re-organisation of Lands administration.  Land Boards continued to operate with members appointed by the Crown, but increasingly administration was centralised and made uniform. The process of standardising land regulation throughout the country was substantially complete by the early 1890s.

 From the 1870s there was a change in governmental attitudes to land administration. Increasing emphasis was placed on facilitating land settlement by liberalising terms of purchase and lease.  There was correspondingly less emphasis on maximising revenues.  These measures resulted in the Department acquired a large and growing tenantry, whose activities had to be superintended.  The Land Acts of 1892 and 1894 were the legislative culmination of this development, and they initiated a period of intensive bush land settlement.  This accelerated settlement only declined when all accessible first class land was occupied between 1910 and 1920.

A short-lived forests and agriculture branch functioned between 1885 and 1889.  It managed state forests and provided information for farmers.  This branch was abolished in the government retrenchment campaign of the late 1880s, however its work was subsequently carried out by the Agriculture Department founded in 1893, and then a Lands and Survey departmental Forest branch formed in 1896.

History of government surveying:

Surveying of land for purchase and development was one of the first concerns of Crown Colony government.  A Surveyor-General was appointed by Governor Hobson in 1841 to superintend surveys and assist in settling land claims [for more information about the land claims process at this time see the agency documentation for the Old Land Claims Commission Record Group - ACFC]  Following the establishment of provincial government in New Zealand in 1853 the position of Surveyor-General was abolished, and the various provinces took over primary responsibility for the administration of surveying in their regions. 

The main developments in the central administration of surveying over the next two decades were associated with the New Zealand Wars and Maori land.  A short-lived position of Chief Surveyor to the General Government was appointed in 1864 to survey land confiscated during the wars.  In addition several Inspectors of Surveys were appointed in 1867 following the establishment of the Native Land Court as a mechanism for the individualisation of title to Maori land.  These Inspectors were responsible for examining legal surveys before they were submitted to the Native Land Court.

The abolition of the provinces in 1876 lead to the establishment of a Survey Department as part of central government.  This branch was headed by the newly appointed Surveyor-General. Some provincial survey offices were closed, as central government resumed responsibility for the function of surveying. A significant result of the abolition of the provinces was the integration of different systems of provincial survey administration.  Also some provincial surveys were found to be inaccurate and had to be re-triangulated by specially appointed Deputy Inspectors of Survey. 

Establishment of Department of Lands and Survey:

From the late 1870s the general administration of lands and survey tended towards integration in one body, although the separate specialist functions were maintained.  The political head of this body was the Minister of Lands, while the senior civil servant was the Secretary for Crown Lands. The position of Surveyor-General was held concurrently with that of Secretary for Crown Lands from 1878 to 1906.  At District Office level the posts of Commissioner of Crown Lands and Chief Surveyor generally remained separate.

The Department of Lands and Survey proper dates from 1891, when the Department of the Surveyor-General and the Crown Lands Department merged, becoming separate branches of a single government department. The first combined report for the functions of administering surveying and Crown lands was published in the Appendices to the Journals of the House of Representatives 1892. The Land Act 1892 consolidated the existence of the Department of Lands and Survey as an independent agency.

Although Lands and Survey functioned as a combined department, the two branches continued to maintain their separate specialist functions. The department operated District Offices throughout New Zealand, such as Blenheim and Auckland, which continued to be known as 'Survey Offices' or 'Crown Lands Offices' until around 1913.

In 1906 the positions of Surveyor-General and Under-Secretary for Lands were separated and the Under-Secretary for Lands (renamed Director-General of Lands in 1949) became the permanent head of the department. In each District Office the positions of Commissioner of Crown Lands and Chief Surveyor were held by the same person until 1932, but the separation of the two posts was completed in all offices by 1937. From that time, a Commissioner of Crown Lands was responsible for the administration of national parks and reserves, while a Chief Surveyor was responsible for survey administration and other technical functions in each district.

Departmental functions:

Responsibilities of the department at various times included:

  • The administration and management of Crown Lands,

  • Surveying and mapping,

  • The management of National parks and reserves,

  • Promoting the settlement and development of land,

  • Resettlement of soldiers onto farm land following military service, particularly veterans of the New Zealand Wars, and World War One,

  • Administration of a number of statutory boards, including the Land Development Board, the Small Farms Board and the Dominion Land Purchase Board, all subsequently replaced by the Land Settlement Board [AADR] in 1941, and the Marginal Land Board and Central Re-evaluation Board.

Disestablishment:

The Department of Lands and Survey was disestablished in 1987, and replaced by three new government departments: the Department of Conservation, the Department of Survey and Land Information, and the Department of Lands. The farming and property management functions of the Department of Lands and Survey were restructured into Land Corporation Ltd, a public company established under the State Owned Enterprises Act.

History of the Archives:

The original documentation for this record group included information on the history of the Lands and Survey archives, which has been summarised below, but not captured in full in Archway.

A substantial portion of the early Lands and Survey records were destroyed in the Hope Gibbons building fire in 1952.  These included all annual running number files from 1858 to 1894, except for about 2.5 linear metres of charred salvaged material.  Some papers had been carried forward on to subsequent running number and multiple number subject files, but the majority of the nineteenth century records were lost.  Registers to the records give some indication of what was held.

In general the Department of Lands and Survey cared for their records well.  The first steps toward an appraisal of departmental records were taken in January 1951 in a circular memorandum instructing officers in the appraisal and disposal of records to conserve office space.  This included a comprehensive schedule of records which could be destroyed.  It noted that records of historical value should be preserved and in due course transferred to the Archives.  Following the Hope Gibbons fire in 1952 historical records began to be transferred from the offices of Lands and Survey to Archives.  Records transferred included; Old Land Claim case files, Maori deeds, Registers of grazing and small grazing runs, Immigrants Land Act records, and a variety of running number, yearly number and registered subject files.

 

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Agency

ACGT

1840 ‑ 1986

Record group

The Department of Lands and Survey was the government's major agency in the administration and management of Crown land and its survey and mapping requirements.

Wellington

Show History

Introduction:

The Department of Lands and Survey was the government's major agency in the administration and management of Crown land and its survey and mapping requirements. The Department of Lands and Survey proper was established in 1891, however various government agencies had performed the functions of surveying and Crown land administration prior to that date.  Many of the records created by those earlier agencies were held by Archives New Zealand as part of the Lands and Survey Record Group, so this agency history describes the administration of lands and surveying from the establishment of British government in 1840.

History of Crown land administration:

The Colonial Secretary was initially responsible for administering crown land in New Zealand, until the position of  Commissioner of Crown Lands was created in 1849.  Following the establishment of the provinces in 1853 a Commissioner was appointed with responsibility for each province. However the central government retained control over the administration of Crown lands, with the Commissioners reporting initially to the Colonial Secretary, then subsequently to the Secretary for Crown Lands, once that position was established in 1858.  The 1858 appointment of the Secretary for Crown Lands is also the establishment date of the Lands Department.

The General Assembly enacted legislation which delegated limited powers to the provinces to frame their own land laws, and to implement these laws through Land Boards.  The Commissioner of Crown Land for each province chaired its Land Board.  The General Assembly also passed land legislation on behalf of certain provinces.

The abolition of the provinces in 1876 lead to re-organisation of Lands administration.  Land Boards continued to operate with members appointed by the Crown, but increasingly administration was centralised and made uniform. The process of standardising land regulation throughout the country was substantially complete by the early 1890s.

 From the 1870s there was a change in governmental attitudes to land administration. Increasing emphasis was placed on facilitating land settlement by liberalising terms of purchase and lease.  There was correspondingly less emphasis on maximising revenues.  These measures resulted in the Department acquired a large and growing tenantry, whose activities had to be superintended.  The Land Acts of 1892 and 1894 were the legislative culmination of this development, and they initiated a period of intensive bush land settlement.  This accelerated settlement only declined when all accessible first class land was occupied between 1910 and 1920.

A short-lived forests and agriculture branch functioned between 1885 and 1889.  It managed state forests and provided information for farmers.  This branch was abolished in the government retrenchment campaign of the late 1880s, however its work was subsequently carried out by the Agriculture Department founded in 1893, and then a Lands and Survey departmental Forest branch formed in 1896.

History of government surveying:

Surveying of land for purchase and development was one of the first concerns of Crown Colony government.  A Surveyor-General was appointed by Governor Hobson in 1841 to superintend surveys and assist in settling land claims [for more information about the land claims process at this time see the agency documentation for the Old Land Claims Commission Record Group - ACFC]  Following the establishment of provincial government in New Zealand in 1853 the position of Surveyor-General was abolished, and the various provinces took over primary responsibility for the administration of surveying in their regions. 

The main developments in the central administration of surveying over the next two decades were associated with the New Zealand Wars and Maori land.  A short-lived position of Chief Surveyor to the General Government was appointed in 1864 to survey land confiscated during the wars.  In addition several Inspectors of Surveys were appointed in 1867 following the establishment of the Native Land Court as a mechanism for the individualisation of title to Maori land.  These Inspectors were responsible for examining legal surveys before they were submitted to the Native Land Court.

The abolition of the provinces in 1876 lead to the establishment of a Survey Department as part of central government.  This branch was headed by the newly appointed Surveyor-General. Some provincial survey offices were closed, as central government resumed responsibility for the function of surveying. A significant result of the abolition of the provinces was the integration of different systems of provincial survey administration.  Also some provincial surveys were found to be inaccurate and had to be re-triangulated by specially appointed Deputy Inspectors of Survey. 

Establishment of Department of Lands and Survey:

From the late 1870s the general administration of lands and survey tended towards integration in one body, although the separate specialist functions were maintained.  The political head of this body was the Minister of Lands, while the senior civil servant was the Secretary for Crown Lands. The position of Surveyor-General was held concurrently with that of Secretary for Crown Lands from 1878 to 1906.  At District Office level the posts of Commissioner of Crown Lands and Chief Surveyor generally remained separate.

The Department of Lands and Survey proper dates from 1891, when the Department of the Surveyor-General and the Crown Lands Department merged, becoming separate branches of a single government department. The first combined report for the functions of administering surveying and Crown lands was published in the Appendices to the Journals of the House of Representatives 1892. The Land Act 1892 consolidated the existence of the Department of Lands and Survey as an independent agency.

Although Lands and Survey functioned as a combined department, the two branches continued to maintain their separate specialist functions. The department operated District Offices throughout New Zealand, such as Blenheim and Auckland, which continued to be known as 'Survey Offices' or 'Crown Lands Offices' until around 1913.

In 1906 the positions of Surveyor-General and Under-Secretary for Lands were separated and the Under-Secretary for Lands (renamed Director-General of Lands in 1949) became the permanent head of the department. In each District Office the positions of Commissioner of Crown Lands and Chief Surveyor were held by the same person until 1932, but the separation of the two posts was completed in all offices by 1937. From that time, a Commissioner of Crown Lands was responsible for the administration of national parks and reserves, while a Chief Surveyor was responsible for survey administration and other technical functions in each district.

Departmental functions:

Responsibilities of the department at various times included:

  • The administration and management of Crown Lands,

  • Surveying and mapping,

  • The management of National parks and reserves,

  • Promoting the settlement and development of land,

  • Resettlement of soldiers onto farm land following military service, particularly veterans of the New Zealand Wars, and World War One,

  • Administration of a number of statutory boards, including the Land Development Board, the Small Farms Board and the Dominion Land Purchase Board, all subsequently replaced by the Land Settlement Board [AADR] in 1941, and the Marginal Land Board and Central Re-evaluation Board.

Disestablishment:

The Department of Lands and Survey was disestablished in 1987, and replaced by three new government departments: the Department of Conservation, the Department of Survey and Land Information, and the Department of Lands. The farming and property management functions of the Department of Lands and Survey were restructured into Land Corporation Ltd, a public company established under the State Owned Enterprises Act.

History of the Archives:

The original documentation for this record group included information on the history of the Lands and Survey archives, which has been summarised below, but not captured in full in Archway.

A substantial portion of the early Lands and Survey records were destroyed in the Hope Gibbons building fire in 1952.  These included all annual running number files from 1858 to 1894, except for about 2.5 linear metres of charred salvaged material.  Some papers had been carried forward on to subsequent running number and multiple number subject files, but the majority of the nineteenth century records were lost.  Registers to the records give some indication of what was held.

In general the Department of Lands and Survey cared for their records well.  The first steps toward an appraisal of departmental records were taken in January 1951 in a circular memorandum instructing officers in the appraisal and disposal of records to conserve office space.  This included a comprehensive schedule of records which could be destroyed.  It noted that records of historical value should be preserved and in due course transferred to the Archives.  Following the Hope Gibbons fire in 1952 historical records began to be transferred from the offices of Lands and Survey to Archives.  Records transferred included; Old Land Claim case files, Maori deeds, Registers of grazing and small grazing runs, Immigrants Land Act records, and a variety of running number, yearly number and registered subject files.

 


This agency description was compiled as part of a project to capture the finding aids created prior to 1987 into the GAIMS system. Agency start and end dates are derived from the dates of holdings of the LS Record Group. The original record group documentation for the Lands and Survey record group included an agency description for the New Zealand Mapping Service which appears to have been part of the Cartographic branch of the Lands and Survey Department [former archives reference LS-NZMS]. This agency was used as the controlling agency for some material, predominantly maps, transferred by the Lands and Survey Department. However other transfers of similar material have been treated as part of the Lands and Survey Head Office archives, therefore for consistency, and because the status of the New Zealand Mapping Service as a separate office is unclear, this agency description incorporates both the Lands and Survey Head Office and the New Zealand Mapping Service.


Archives New Zealand, Lands and Survey (L&S) Record Group Archives New Zealand, Lands and Survey Department Head Office (AADS) GAIMS agency documentation. Lands Jurisdiction document (Objective reference A66932), Archives New Zealand.








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Department of Lands and Survey, Head Office  >  Marginal Lands Boards Case Files

ID Name Date Held At
🌀 R25828982 R25828982
Marginal Lands Board - Otago - Advances - Harris, C.R.

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1955 ‑ 1977Wellington
1955 ‑ 1977 Wellington
🌀 R25828178 R25828178
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37

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1977 ‑ 1980 Wellington
🌀 R25827778 R25827778
Marginal Lands Board - North Auckland - Advances - Jefferson, K.M.

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🌀 R25827660 R25827660
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Maps of Licensing, Land, Electoral, and Road Districts


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Browse 1902 ‑ 1955 Wellington
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Browse 1946 ‑ 1965 Wellington
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Wellington repository

NZMS [New Zealand Mapping Service] 189 - Maps - Schedule 6


Browse1956 ‑ 1974Wellington
Browse 1956 ‑ 1974 Wellington
🌀 W3978 W3978
W3978 - Lands and Survey Cartographic Maps from the Cartographic Branch, included are River Catchments, Greymouth, Western Samoa, State Highways, Marsden Cross, Makaroa, Stereographic World Graticule, Gisborne/East Coast, Land Use, and Refractive Index of Radio Waves.

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Wellington repository

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Browse 1964 ‑ 1970 Wellington
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Open


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Browse Wellington
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Wellington repository

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Browse 1900 ‑ 1911 Wellington
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Wellington repository

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Browse 1865 ‑ 1972 Wellington
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Dunedin repository

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Browse 1888 ‑ 1996 Dunedin
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Browse 1921 ‑ 1976 Wellington
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Browse 1862 ‑ 1989 Wellington
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NZMS [New Zealand Mapping Service]84 - Maps


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Browse 1975 ‑ 1983 Wellington
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Browse1912 ‑ 1978Wellington
Browse 1912 ‑ 1978 Wellington
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Browse 1941 ‑ 1974 Wellington
🌀 W3977 W3977
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Wellington repository

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Open


Browse1948 ‑ 1975Wellington
Browse 1948 ‑ 1975 Wellington
🌀 W3855 W3855
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Accession


1879 ‑ 1993


Wellington repository

Ex- Works multiple number subject files and Lands & Survey multiple number subject files and alphanumeric subject files

Open


Browse1879 ‑ 1993Wellington
Browse 1879 ‑ 1993 Wellington
🌀 W4302 W4302
W4302 - Lands and Survey, Crown Land Files, Lease Files, Wetlands, Mining, Policy Management, Administration, Land Districts, and Surplus Government Land

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Accession


1876 ‑ 1993


Wellington repository

Lands and Survey, Crown Land Files, Lease Files, Wetlands, Mining, Policy Management, Administration, Land Districts, and Surplus Government Land

Open


Browse1876 ‑ 1993Wellington
Browse 1876 ‑ 1993 Wellington