🏢 Otago Provincial Superintendent and Executive Council

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                    [0] => Between 1853 and 1876 New Zealand had a federal system of government. The central government existed alongside a varying number of provincial governments covering the whole country. Each province had a Provincial Council which was responsible for matters like education, public works, immigration and police within its own area. The Provincial Council was the legislative arm of the administration, and the Provincial Superintendent and Executive Council was the administrative arm.
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            [id] => AAGK
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            [name] => Otago Provincial Superintendent and Executive Council
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Location Government Offices, Dunedin. However, in 1855 at least, the Executive Council met at Cargill's residence, Hillside Cottage. [McLintock, p. 366]

Relevant Legislation Note: The term 'Council' here means 'Executive Council'; other councils are defined in full, e.g. Provincial Council.

The abbreviation 'Supt' means 'Superintendent', i.e. the Superintendent of the Province of Otago.

The abbreviation 'Govr' means 'Governor', i.e. the Governor of New Zealand.

'With Council' means 'with the advice and consent of the Executive Council'.

Establishment: Constitution Act 1852 (Imperial Parliament, 15 & 16 Vict., cap. 72 ) - established Provinces and, for each Province, Superintendent and Provincial Council Disestablishment: The Abolition of Provinces Act 1875 (General Assembly) abolished the provincial government in October 1876; but the surviving archives reveal that the supporting clerical offices continued to function until 1877.

Acts administered - Imperial Parliament: Constitution Act 1852 (15 & 16., cap. 72) This agency administered a large number of statutes.

For a complete list of these please consult the paper agency documentation for AAGK. Responsible Minister Provincial Superintendent 1853-1863 Superintendent and Executive Council 1863-1876

Care of records: A glimpse of the first Superintendent's system of records management is given by the search for the Provincial Treasurer's bond during the Commission of Inquiry into the public accounts of the Province of Otago: Q. The Provincial Treasurer's bond cannot be found in the Superintendent's office. Do you know where it can be found? A. [By Provincial Treasurer] That is a most untoward circumstance. The bond was delivered by Captain Cargill to be kept by him, and I have never seen it since...Captain Cargill kept public papers in an iron chest that stood in a stone safe adjoining his own room, and if it cannot be found among the papers that were kept in that chest or safe, I have no idea where it can be found. The superintendent's clerk, Mr. Logan, had charge I believe of Captain Cargill's official papers, and if he has never seen the bond, the present Superintendent should be enquired at, whether he, as executor of the late Mr. Proudfoot, has seen it among Mr. Proudfoot's papers, who was private clerk to Captain Cargill when I entered into office. [OPGG, 1861, p 214] He bond was subsequently found 'after considerable search among some papers which the late Capt. Cargill was arranging previous to his death.' [Acting Superintendent to Provincial Treasurer, 10 Apr 1861, cit. OPGG, 1861, p 217]

Agency names: Superintendent's Department 1853-1861 (Superintendent and) Executive Council Department 1861-1862 (Provincial Secretary's Department 1863-1868) (Superintendent and) Executive 1863-1865 (Superintendent and) Executive Council 1865-1871 Superintendent and Executive Council 1871-1876 -source: Otago Ordinances (Appropriation Ordinances), plus inferences from relevant archives.

There are further notes regarding this agency. These can be found in the paper agency documentation for AAGK.

[custom2] =>

Official publications of the Otago Provincial Government:

Otago Provincial Government Gazette, 1853-1876

Otago Provincial Council. Ordinances, Sess. 1-34 (1853-1875). Otago Provincial Council.

Votes and Proceedings, Sess. II (1855) pp. 104-105 (Abstract of Revenue and Expenditure, year ending 30 Sept 1855)

Other sources: G.H. Scholefield (ed.), New Zealand Parliamentary Record. National Archives. Preliminary Inventory No.5. archives of the Provinces of Otago and Southland (Wellington, 1955).

A.H. McLintock, The History of Otago (Dunedin, 1947, repr. Capper Press Christchurch, 1975)

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This agency was at the heart of the Otago provincial government, but its exact title and parameters are not easy to define. From 1853 to 1861, the Superintendent maintained his direct authority over virtually all executive business. In 1861, more autonomy was granted to other provincial agencies, and the Executive Council gained more powers in law. Distinctions were made in the appropriations, and in lists of officers employed by the provincial government, between the Superintendent's Department, the Executive Council Department, and (from 1863 to 1868) the Provincial Secretary's Department.

In practice, however, it is rather more difficult to make such clear distinctions. Until 1863, records relating to the above-named offices were maintained by the Superintendent's staff. From 1863 on, they were maintained by the Under-Secretary (Alexander Willis), who also held the post of Clerk to the Executive Council. Regardless of which office the Under-Secretary was placed under in lists of provincial-government employees (Provincial Secretary's Department in 1863, Superintendent and Executive Council Department in 1873), he still maintained the Executive Council minutes and the general correspondence systems of the Superintendent and other members of the Executive. This would suggest that those different executive 'officer' in fact functioned as one. This ties in with the fact that, according to successive Executive Council Ordinances, and numerous specific ordinances, the superintendent almost always had to act with the advice and consent of the Executive Council.

Legislative role of Superintendent

The Constitution Act 1852 provided for an elected Superintendent and Provincial Council of not less than nine members, each holding office for four years. The franchise was the same for both and was based on a freehold or leasehold qualification. Any man holding property in one or more electoral district was entitled to a vote in every district in which he held the requisite amount of property.

The Superintendent and Provincial Council had power to pass such laws as were necessary for the peace, order, and good government of the province, provided that they were not repugnant to the law of England and provided also that they did not deal with any of the following topics: the imposition of customs duties; the establishment or abolition of civil or criminal courts and the alteration of criminal law (except for offences punishable in a summary way); the regulation of currency or weights and measures; bankruptcy; the erection and maintenance of lighthouses and beacons; the imposition of harbour or shipping dues; marriage laws; the regulations of Crown or Maori lands; the infliction of disabilities on Maori to which Europeans were not subject; the regulation of inheritance of property or of the laws relating to wills. All ordinances passed by the Provincial Council and assented to by the Superintendent could be disallowed by the Governor three months after his receipt of the ordinance.

Executive role

The Executive Council Ordinance 1854 provided that the administration of the Province should be vested in the Superintendent who should act with the advice of an Executive Council, consisting of not more than three members of the Provincial Council appointed by the Superintendent. In 1856 the Council was enlarged to consist of between three and five members.

By 1859 there was a conflict over whether the executive administration of the Province should be the Superintendent. In 1856 the Council was enlarged to consist of between three and five members.

By 1859 there was a conflict over whether the executive administration of the Province should be the Superintendent and Solicitor with clerical assistance, or by the superintendent and a paid Executive council. The latter option would mean closer control by the Provincial Council, and was the option implemented following the removal of James Macandrew from the Superintendency for misappropriation of provincial funds.

The Executive Council Ordinance 1861 provided that the Superintendent should act with the consent of an Executive Council appointed by him. In the meetings of the Executive, the Superintendent was to preside when present and to have a deliberate as well as a casting vote, but al least two members were to be present besides himself; all members of the Executive, including the Treasurer and Solicitor, who were to be ex-officio members, were to be Provincial Councillors; and non-official members were to be paid £100 per year.

The Executive Council Amendment Ordinance 1863 laid down the principle of ministerial responsibility, and enlarged the Executive so that it included from four to six members of the Provincial Council, including the Provincial Secretary, the Treasurer and Secretary for Public Works. The Solicitor was to be a member of the Executive Council if he were a Provincial Councillor. Further portfolios were added later without express legislation, such as Secretary for Lands and Secretary for Gold Fields. Each of these ministers, including the Provincial Secretary and Treasurer, was responsible for a certain group of these Departments, as shown in the Appropriation ordinances.

Provincial Secretary

The first Provincial Secretary (William Henry Cutten) was appointed on 11 January 1854 [Otago Gazette, I No.2 p. 1]. His clerical staff worked within the Superintendent's Office until 1863. In 1863 the appropriations record the establishment of the Provincial Secretary's Department, which took over responsibility for the records of the Executive. Alexander Willis was appointed as Under-Secretary on 23 June 1863, the same day as the appointment of john Logan as the superintendent's secretary: both announcements came from the Provincial Secretary (OPGG, 1863, p/227). (Logan had been Clerk to the Superintendent since 19 Nov 1855. - OPGG, III, p.2) In 1868, however, the Provincial Secretary's staff again became part - in theory as well as practice - of the general support staff for the Superintendent and Executive Council.

Goldfields

When gold was discovered in Otago, at Gabriels Gully near Lawrence, the Goldfields Department (AAHA) was established with Vincent Pyke as the Gold Fields Secretary. He was instrumental in developing the legislation for management of the goldfields following the model from the Australian goldfields in the state of Victoria. Initially a Mining Board was established to do this, but it only lasted for a short period in 1862 (AAJZ). Pyke's legislation established Warden's Courts, one of the first was the Waipori, Waitahuna, and Havelock Warden's Courts (AAJG) and the Lawrence Warden's Court (AAJC). The Warden's were also Resident Magistrate's and had jurisdiction over civil and criminal matters.

The Goldfields Department was disestablished in 1866, and the control of the goldfields reverted to the control by the Provincial Superintendent from 1867 to 1877, when the provincial governments were abolished. The responsibility for mining was taken over by the Mines Department under the Mines Act 1877.

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Agency

AAGK

1853 ‑ 1877

Other

New Zealand Constitution Act (UK) 1852

Between 1853 and 1876 New Zealand had a federal system of government. The central government existed alongside a varying number of provincial governments covering the whole country. Each province had a Provincial Council which was responsible for matters like education, public works, immigration and police within its own area. The Provincial Council was the legislative arm of the administration, and the Provincial Superintendent and Executive Council was the administrative arm.

Dunedin, Otago

Show History

This agency was at the heart of the Otago provincial government, but its exact title and parameters are not easy to define. From 1853 to 1861, the Superintendent maintained his direct authority over virtually all executive business. In 1861, more autonomy was granted to other provincial agencies, and the Executive Council gained more powers in law. Distinctions were made in the appropriations, and in lists of officers employed by the provincial government, between the Superintendent's Department, the Executive Council Department, and (from 1863 to 1868) the Provincial Secretary's Department.

In practice, however, it is rather more difficult to make such clear distinctions. Until 1863, records relating to the above-named offices were maintained by the Superintendent's staff. From 1863 on, they were maintained by the Under-Secretary (Alexander Willis), who also held the post of Clerk to the Executive Council. Regardless of which office the Under-Secretary was placed under in lists of provincial-government employees (Provincial Secretary's Department in 1863, Superintendent and Executive Council Department in 1873), he still maintained the Executive Council minutes and the general correspondence systems of the Superintendent and other members of the Executive. This would suggest that those different executive 'officer' in fact functioned as one. This ties in with the fact that, according to successive Executive Council Ordinances, and numerous specific ordinances, the superintendent almost always had to act with the advice and consent of the Executive Council.

Legislative role of Superintendent

The Constitution Act 1852 provided for an elected Superintendent and Provincial Council of not less than nine members, each holding office for four years. The franchise was the same for both and was based on a freehold or leasehold qualification. Any man holding property in one or more electoral district was entitled to a vote in every district in which he held the requisite amount of property.

The Superintendent and Provincial Council had power to pass such laws as were necessary for the peace, order, and good government of the province, provided that they were not repugnant to the law of England and provided also that they did not deal with any of the following topics: the imposition of customs duties; the establishment or abolition of civil or criminal courts and the alteration of criminal law (except for offences punishable in a summary way); the regulation of currency or weights and measures; bankruptcy; the erection and maintenance of lighthouses and beacons; the imposition of harbour or shipping dues; marriage laws; the regulations of Crown or Maori lands; the infliction of disabilities on Maori to which Europeans were not subject; the regulation of inheritance of property or of the laws relating to wills. All ordinances passed by the Provincial Council and assented to by the Superintendent could be disallowed by the Governor three months after his receipt of the ordinance.

Executive role

The Executive Council Ordinance 1854 provided that the administration of the Province should be vested in the Superintendent who should act with the advice of an Executive Council, consisting of not more than three members of the Provincial Council appointed by the Superintendent. In 1856 the Council was enlarged to consist of between three and five members.

By 1859 there was a conflict over whether the executive administration of the Province should be the Superintendent. In 1856 the Council was enlarged to consist of between three and five members.

By 1859 there was a conflict over whether the executive administration of the Province should be the Superintendent and Solicitor with clerical assistance, or by the superintendent and a paid Executive council. The latter option would mean closer control by the Provincial Council, and was the option implemented following the removal of James Macandrew from the Superintendency for misappropriation of provincial funds.

The Executive Council Ordinance 1861 provided that the Superintendent should act with the consent of an Executive Council appointed by him. In the meetings of the Executive, the Superintendent was to preside when present and to have a deliberate as well as a casting vote, but al least two members were to be present besides himself; all members of the Executive, including the Treasurer and Solicitor, who were to be ex-officio members, were to be Provincial Councillors; and non-official members were to be paid £100 per year.

The Executive Council Amendment Ordinance 1863 laid down the principle of ministerial responsibility, and enlarged the Executive so that it included from four to six members of the Provincial Council, including the Provincial Secretary, the Treasurer and Secretary for Public Works. The Solicitor was to be a member of the Executive Council if he were a Provincial Councillor. Further portfolios were added later without express legislation, such as Secretary for Lands and Secretary for Gold Fields. Each of these ministers, including the Provincial Secretary and Treasurer, was responsible for a certain group of these Departments, as shown in the Appropriation ordinances.

Provincial Secretary

The first Provincial Secretary (William Henry Cutten) was appointed on 11 January 1854 [Otago Gazette, I No.2 p. 1]. His clerical staff worked within the Superintendent's Office until 1863. In 1863 the appropriations record the establishment of the Provincial Secretary's Department, which took over responsibility for the records of the Executive. Alexander Willis was appointed as Under-Secretary on 23 June 1863, the same day as the appointment of john Logan as the superintendent's secretary: both announcements came from the Provincial Secretary (OPGG, 1863, p/227). (Logan had been Clerk to the Superintendent since 19 Nov 1855. - OPGG, III, p.2) In 1868, however, the Provincial Secretary's staff again became part - in theory as well as practice - of the general support staff for the Superintendent and Executive Council.

Goldfields

When gold was discovered in Otago, at Gabriels Gully near Lawrence, the Goldfields Department (AAHA) was established with Vincent Pyke as the Gold Fields Secretary. He was instrumental in developing the legislation for management of the goldfields following the model from the Australian goldfields in the state of Victoria. Initially a Mining Board was established to do this, but it only lasted for a short period in 1862 (AAJZ). Pyke's legislation established Warden's Courts, one of the first was the Waipori, Waitahuna, and Havelock Warden's Courts (AAJG) and the Lawrence Warden's Court (AAJC). The Warden's were also Resident Magistrate's and had jurisdiction over civil and criminal matters.

The Goldfields Department was disestablished in 1866, and the control of the goldfields reverted to the control by the Provincial Superintendent from 1867 to 1877, when the provincial governments were abolished. The responsibility for mining was taken over by the Mines Department under the Mines Act 1877.


Show Author Note

Location Government Offices, Dunedin. However, in 1855 at least, the Executive Council met at Cargill's residence, Hillside Cottage. [McLintock, p. 366]

Relevant Legislation Note: The term 'Council' here means 'Executive Council'; other councils are defined in full, e.g. Provincial Council.

The abbreviation 'Supt' means 'Superintendent', i.e. the Superintendent of the Province of Otago.

The abbreviation 'Govr' means 'Governor', i.e. the Governor of New Zealand.

'With Council' means 'with the advice and consent of the Executive Council'.

Establishment: Constitution Act 1852 (Imperial Parliament, 15 & 16 Vict., cap. 72 ) - established Provinces and, for each Province, Superintendent and Provincial Council Disestablishment: The Abolition of Provinces Act 1875 (General Assembly) abolished the provincial government in October 1876; but the surviving archives reveal that the supporting clerical offices continued to function until 1877.

Acts administered - Imperial Parliament: Constitution Act 1852 (15 & 16., cap. 72) This agency administered a large number of statutes.

For a complete list of these please consult the paper agency documentation for AAGK. Responsible Minister Provincial Superintendent 1853-1863 Superintendent and Executive Council 1863-1876

Care of records: A glimpse of the first Superintendent's system of records management is given by the search for the Provincial Treasurer's bond during the Commission of Inquiry into the public accounts of the Province of Otago: Q. The Provincial Treasurer's bond cannot be found in the Superintendent's office. Do you know where it can be found? A. [By Provincial Treasurer] That is a most untoward circumstance. The bond was delivered by Captain Cargill to be kept by him, and I have never seen it since...Captain Cargill kept public papers in an iron chest that stood in a stone safe adjoining his own room, and if it cannot be found among the papers that were kept in that chest or safe, I have no idea where it can be found. The superintendent's clerk, Mr. Logan, had charge I believe of Captain Cargill's official papers, and if he has never seen the bond, the present Superintendent should be enquired at, whether he, as executor of the late Mr. Proudfoot, has seen it among Mr. Proudfoot's papers, who was private clerk to Captain Cargill when I entered into office. [OPGG, 1861, p 214] He bond was subsequently found 'after considerable search among some papers which the late Capt. Cargill was arranging previous to his death.' [Acting Superintendent to Provincial Treasurer, 10 Apr 1861, cit. OPGG, 1861, p 217]

Agency names: Superintendent's Department 1853-1861 (Superintendent and) Executive Council Department 1861-1862 (Provincial Secretary's Department 1863-1868) (Superintendent and) Executive 1863-1865 (Superintendent and) Executive Council 1865-1871 Superintendent and Executive Council 1871-1876 -source: Otago Ordinances (Appropriation Ordinances), plus inferences from relevant archives.

There are further notes regarding this agency. These can be found in the paper agency documentation for AAGK.


Official publications of the Otago Provincial Government:

Otago Provincial Government Gazette, 1853-1876

Otago Provincial Council. Ordinances, Sess. 1-34 (1853-1875). Otago Provincial Council.

Votes and Proceedings, Sess. II (1855) pp. 104-105 (Abstract of Revenue and Expenditure, year ending 30 Sept 1855)

Other sources: G.H. Scholefield (ed.), New Zealand Parliamentary Record. National Archives. Preliminary Inventory No.5. archives of the Provinces of Otago and Southland (Wellington, 1955).

A.H. McLintock, The History of Otago (Dunedin, 1947, repr. Capper Press Christchurch, 1975)









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Department of Internal Affairs, Head Office  >  Outward letters, minutes and records of approved vouchers to Gold Fields Department

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Department of Internal Affairs, Head Office  >  Outward letters, minutes and records of approved vouchers to Survey Department

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Item


1871



Dunedin repository

Physical

Open

Text

338

341

c

OP 8



1871Dunedin
1871 Dunedin

Archives NZ results via API under CC BY 2.0 license


This Agency is responsible for:

ID Name Browse Date Held At
🌀 D481 D481
D481 - Dunedin Hospital Requisition and Account Book

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Accession


1863 ‑ 1876


Dunedin repository

Dunedin Hospital Requisition and Account Book


Browse1863 ‑ 1876Dunedin
Browse 1863 ‑ 1876 Dunedin