🏢 Ministry of Foreign Affairs, Head Office

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                    [0] => Initially created to make better provision for the administration of New Zealand's external affairs, including establishing posts in the capital cities of allied countries in World War II. The responsibilities of the department expanded to include wide-spread international and trade relations, administration of New Zealand's Pacific Island affairs, and ultimately centralised administration of New Zealand's Overseas Service.
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Responsible Minister: Minister of External Affairs/Minister of Foreign Affairs 1943-1988 Agency Relationships: The following Agencies were/are also controlled agencies. They do not currently have material at Archives New Zealand: Adelaide Consulate General American Samoa Ankarra Embassy Baghdad Barcelona Consulate Brisbane Consulate General Canberra High Commission Chicago Tourism Board Colombo Consulate Dublin Consulate General Frankfurt Fukuoka Consulate Geneva Consulate General Guam Consulate General The Hague Embassy Hamburg Harare High Commission Helsinki Hokkaido Consulate Honiara High Commission Honolulu Jeddah Consulate Karachi Consulate Kuala Lumpur High Commission Kathmandu Consulate Lisbon Consulate Madrid Embassy Melbourne Consulate General Memphis Consulate Mexico City Embassy Milan Consulate General Montevideo Consulate Muscat Consulate Nagoya Consulate Nairobi Consulate Niue Office of New Zealand Representative Nuku'alofa High Commission Osaka Consulate Oslo Consulate General Papeeti Consulate Paris Embassy Perth Consulate Port Louis Consulate Port Moresby High Commission Port of Spain Port Vila High Commission Pusan Consulate Riyadh Embassy Rome Embassy San Francisco Embassy Santiago Embassy Sao Paulo Seattle Consulate Sendai Consulate Stockholm Consulate General Sydney Consulate General Taipei Tarawa High Commission Tokelau Toronto Consulate Valletta Consulate Vancouver Consulate Warsaw Consulate Notes: This Agency Documentation was written as part of a larger accessioning and serialisation project associated with a large transfer of Ministry of Foreign Affairs and Trade archives (Contracts 1-6).

[custom2] =>

Department of Justice, (1983, 1985, 1987, 1989, 1991, 1993), Directory of Official Information 1983 - 1993-1995. Wellington, New Zealand: Department of Justice. State Services Commission, (1987), Directory of Official Information 1987. Wellington, New Zealand: State Services Commission. New Zealand Government, (1943 and 1983), New Zealand Statutes 1943 and 1983. Wellington, New Zealand: Government Printer. House of Representatives, (1977 and 1978), Appendix to the Journals of the House of Representatives 1977 and 1978. Wellington, New Zealand: Government Printer. MInistry of Foreign Affairs and Trade, (1995), A Guide to the Ministry and It's Work. Wellington, New Zealand: Ministry of Foreign Affairs and Trade. History of the Department of External Affairs (background notes on Archives job file 93/158 part 1: Ministry of Foreign Affairs and Trade, Background Research into Appraisal and Report).

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Establishment

The Department of External Affairs was created in 1943 as part of the Prime Minister's Department, in order to make better provision for the administration of external affairs.  The External Affairs Act 1943 (section 4) assisted the Minister of Foreign Affairs in discharging his responsibilities for the "administration of the external and foreign affairs of New Zealand, including relations with other countries, communications between the Government of New Zealand and other Governments, the representation of New Zealand in other countries, and the representation of other countries in New Zealand" [1].  The creation of the department also allowed posts to be established in the capital cities of the allies in World War II.

History

New Zealand's first overseas post was established in London in 1871, with trading posts at Sydney and Melbourne following in 1906, and the country was largely content to rely on the United Kingdom in the field of external relations in the nineteenth and early twentieth centuries [2].  The establishment of the Department of External Affairs was therefore an important stage in the development of an administrative structure for the forming and executing of a distinctive New Zealand foreign policy, and the building of a professional network of overseas posts.

Following the establishment of the department it continued to grow, and diplomatic, military and trading posts were established in countries world wide.  The first diplomatic missions were established in Canberra (Australia), Washington (USA) and Ottawa (Canada) in the 1940s, their role being to make closer liaison possible with the three allies in the war in the Pacific.  Later, from the 1940s through to the 1980s, interest in New Zealand representation in other allied countries; in monitoring the post World War II re-emergence of Japan; in protecting New Zealand's security and economic interests; in meeting the challenges to New Zealand's agriculture-based economy with the emergence of the Common Market; and in continuing New Zealand's relations with newly independent island countries of the South Pacific; resulted in the establishment of diplomatic representation in Moscow, Tokyo, Asia, Europe and the Pacific Islands [3].

Other departments were often involved in the administration of these posts. These departments included Defence, Internal Affairs, and Industries and Commerce.

In 1945 the Department of External Affairs and the Prime Minister's Department were joined under one permanent head.  They were administratively separated in 1975.

The department was renamed the Ministry of Foreign Affairs in 1970.  Its interests had expanded to include not only wide-spread international relations, but trade relations as well.  In 1975 the department took over responsibility for the administration of New Zealand's island territories in the South Pacific from the Department of Maori and Island Affairs.

In 1977 the first major review of the administration of the foreign service was undertaken by an independent committee chaired by Sir Clifford Plimmer, which received many submissions from Government departments, organisations, and interested individuals, and also travelled to several of New Zealand's missions abroad in the course of their enquiries [4].  The recommendations of the committee focused upon strengthening the existing structure of the overseas service and increasing co-operation among Government departments in New Zealand such as the Department of Trade and Industry, Ministry of Defence and Department of Tourism and Publicity.  The main innovation suggested concerned the administrative unification of the overseas service, and the creation of an inter-departmental Overseas Service Committee at permanent head level to assist the Minister of Foreign Affairs in the broad management of the service.

The Ministry of Foreign Affairs Overseas Service Act 1983 established a unified Overseas Service under control of the Minister of Foreign Affairs, and gave the administrative, financial and management responsibilities for the unified service to the Ministry of Foreign Affairs.

In 1988 the Ministry of Foreign Affairs merged with the Trade Relations Branch of the former Department of Trade and Industry, to form the Ministry of External Relations and Trade.

Predecessor agencies

Predecessor agencies included the External Affairs Department (1919-1943) and the Prime Minister’s Department, Imperial Affairs Section (1926-1943).  The former was responsible for the administration of Western Samoa, a function which was passed, together with the administration of the Cook Islands, to the newly established Department of Island Territories in 1943.  The Imperial Affairs Section of the Prime Minister’s Department was responsible for New Zealand’s relationships with foreign countries and also other parts of the Commonwealth.

Successor agencies

The Ministry of Foreign Affairs was disestablished in 1988, and responsibility for its functions was passed to the Ministry of External Relations and Trade.  Prior to 1988, responsibility for some functions was also passed to two other departments: control of personnel files on enemy aliens was transferred to the Police Department Headquarters in 1948, and certain other functions were passed to the Prime Minister’s Department in 1975.

Footnotes:

[1] New Zealand Statutes 1943, page 22.

[2] Directory of Official Information 1987, page 185.

[3] Directory of Official Information 1987, page 185; New Zealand Official Yearbook 1990, page 103.

[4] Appendix to the Journals of the House of Representatives 1978 volume 1, A1 page 39.

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Agency

AAEG

1943 ‑ 1988

Central government

External Affairs Act 1943

Initially created to make better provision for the administration of New Zealand's external affairs, including establishing posts in the capital cities of allied countries in World War II. The responsibilities of the department expanded to include wide-spread international and trade relations, administration of New Zealand's Pacific Island affairs, and ultimately centralised administration of New Zealand's Overseas Service.

Wellington

Show History

Establishment

The Department of External Affairs was created in 1943 as part of the Prime Minister's Department, in order to make better provision for the administration of external affairs.  The External Affairs Act 1943 (section 4) assisted the Minister of Foreign Affairs in discharging his responsibilities for the "administration of the external and foreign affairs of New Zealand, including relations with other countries, communications between the Government of New Zealand and other Governments, the representation of New Zealand in other countries, and the representation of other countries in New Zealand" [1].  The creation of the department also allowed posts to be established in the capital cities of the allies in World War II.

History

New Zealand's first overseas post was established in London in 1871, with trading posts at Sydney and Melbourne following in 1906, and the country was largely content to rely on the United Kingdom in the field of external relations in the nineteenth and early twentieth centuries [2].  The establishment of the Department of External Affairs was therefore an important stage in the development of an administrative structure for the forming and executing of a distinctive New Zealand foreign policy, and the building of a professional network of overseas posts.

Following the establishment of the department it continued to grow, and diplomatic, military and trading posts were established in countries world wide.  The first diplomatic missions were established in Canberra (Australia), Washington (USA) and Ottawa (Canada) in the 1940s, their role being to make closer liaison possible with the three allies in the war in the Pacific.  Later, from the 1940s through to the 1980s, interest in New Zealand representation in other allied countries; in monitoring the post World War II re-emergence of Japan; in protecting New Zealand's security and economic interests; in meeting the challenges to New Zealand's agriculture-based economy with the emergence of the Common Market; and in continuing New Zealand's relations with newly independent island countries of the South Pacific; resulted in the establishment of diplomatic representation in Moscow, Tokyo, Asia, Europe and the Pacific Islands [3].

Other departments were often involved in the administration of these posts. These departments included Defence, Internal Affairs, and Industries and Commerce.

In 1945 the Department of External Affairs and the Prime Minister's Department were joined under one permanent head.  They were administratively separated in 1975.

The department was renamed the Ministry of Foreign Affairs in 1970.  Its interests had expanded to include not only wide-spread international relations, but trade relations as well.  In 1975 the department took over responsibility for the administration of New Zealand's island territories in the South Pacific from the Department of Maori and Island Affairs.

In 1977 the first major review of the administration of the foreign service was undertaken by an independent committee chaired by Sir Clifford Plimmer, which received many submissions from Government departments, organisations, and interested individuals, and also travelled to several of New Zealand's missions abroad in the course of their enquiries [4].  The recommendations of the committee focused upon strengthening the existing structure of the overseas service and increasing co-operation among Government departments in New Zealand such as the Department of Trade and Industry, Ministry of Defence and Department of Tourism and Publicity.  The main innovation suggested concerned the administrative unification of the overseas service, and the creation of an inter-departmental Overseas Service Committee at permanent head level to assist the Minister of Foreign Affairs in the broad management of the service.

The Ministry of Foreign Affairs Overseas Service Act 1983 established a unified Overseas Service under control of the Minister of Foreign Affairs, and gave the administrative, financial and management responsibilities for the unified service to the Ministry of Foreign Affairs.

In 1988 the Ministry of Foreign Affairs merged with the Trade Relations Branch of the former Department of Trade and Industry, to form the Ministry of External Relations and Trade.

Predecessor agencies

Predecessor agencies included the External Affairs Department (1919-1943) and the Prime Minister’s Department, Imperial Affairs Section (1926-1943).  The former was responsible for the administration of Western Samoa, a function which was passed, together with the administration of the Cook Islands, to the newly established Department of Island Territories in 1943.  The Imperial Affairs Section of the Prime Minister’s Department was responsible for New Zealand’s relationships with foreign countries and also other parts of the Commonwealth.

Successor agencies

The Ministry of Foreign Affairs was disestablished in 1988, and responsibility for its functions was passed to the Ministry of External Relations and Trade.  Prior to 1988, responsibility for some functions was also passed to two other departments: control of personnel files on enemy aliens was transferred to the Police Department Headquarters in 1948, and certain other functions were passed to the Prime Minister’s Department in 1975.

Footnotes:

[1] New Zealand Statutes 1943, page 22.

[2] Directory of Official Information 1987, page 185.

[3] Directory of Official Information 1987, page 185; New Zealand Official Yearbook 1990, page 103.

[4] Appendix to the Journals of the House of Representatives 1978 volume 1, A1 page 39.


Show Author Note

Responsible Minister: Minister of External Affairs/Minister of Foreign Affairs 1943-1988 Agency Relationships: The following Agencies were/are also controlled agencies. They do not currently have material at Archives New Zealand: Adelaide Consulate General American Samoa Ankarra Embassy Baghdad Barcelona Consulate Brisbane Consulate General Canberra High Commission Chicago Tourism Board Colombo Consulate Dublin Consulate General Frankfurt Fukuoka Consulate Geneva Consulate General Guam Consulate General The Hague Embassy Hamburg Harare High Commission Helsinki Hokkaido Consulate Honiara High Commission Honolulu Jeddah Consulate Karachi Consulate Kuala Lumpur High Commission Kathmandu Consulate Lisbon Consulate Madrid Embassy Melbourne Consulate General Memphis Consulate Mexico City Embassy Milan Consulate General Montevideo Consulate Muscat Consulate Nagoya Consulate Nairobi Consulate Niue Office of New Zealand Representative Nuku'alofa High Commission Osaka Consulate Oslo Consulate General Papeeti Consulate Paris Embassy Perth Consulate Port Louis Consulate Port Moresby High Commission Port of Spain Port Vila High Commission Pusan Consulate Riyadh Embassy Rome Embassy San Francisco Embassy Santiago Embassy Sao Paulo Seattle Consulate Sendai Consulate Stockholm Consulate General Sydney Consulate General Taipei Tarawa High Commission Tokelau Toronto Consulate Valletta Consulate Vancouver Consulate Warsaw Consulate Notes: This Agency Documentation was written as part of a larger accessioning and serialisation project associated with a large transfer of Ministry of Foreign Affairs and Trade archives (Contracts 1-6).


Department of Justice, (1983, 1985, 1987, 1989, 1991, 1993), Directory of Official Information 1983 - 1993-1995. Wellington, New Zealand: Department of Justice. State Services Commission, (1987), Directory of Official Information 1987. Wellington, New Zealand: State Services Commission. New Zealand Government, (1943 and 1983), New Zealand Statutes 1943 and 1983. Wellington, New Zealand: Government Printer. House of Representatives, (1977 and 1978), Appendix to the Journals of the House of Representatives 1977 and 1978. Wellington, New Zealand: Government Printer. MInistry of Foreign Affairs and Trade, (1995), A Guide to the Ministry and It's Work. Wellington, New Zealand: Ministry of Foreign Affairs and Trade. History of the Department of External Affairs (background notes on Archives job file 93/158 part 1: Ministry of Foreign Affairs and Trade, Background Research into Appraisal and Report).










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1971 ‑ 1980Wellington
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1981 ‑ 1987



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1981 ‑ 1987Wellington
1981 ‑ 1987 Wellington
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Economic and Technical Assistance: Economic and Technical Assistance to Individual Countries: Philippines: Geothermal Energy Cooperation Programme (ECP): 01/04/1982-31/03/1983 [Enclosure from file]

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1983Wellington
1983 Wellington

Archives NZ results via API under CC BY 2.0 license


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1931 ‑ 1988


Wellington repository

Ministry of Foreign Affairs and Trade - Department of Scientific and Industrial Research: Plans

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Browse 1931 ‑ 1988 Wellington
🌀 W4284 W4284
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Accession


1960 ‑ 1985


Wellington repository

Ministry of Foreign Affairs Photographs


Browse1960 ‑ 1985Wellington
Browse 1960 ‑ 1985 Wellington
🌀 W4022 W4022
W4022 - 16mm Films

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Accession


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Wellington repository

16mm Films

May be restricted


Browse1954 ‑ 1986Wellington
Browse 1954 ‑ 1986 Wellington