🏢 Canterbury Provincial Government Office, Christchurch

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                    [0] => Representative government in the New Zealand colony was granted in a decentralised form under the provisions of the New Zealand Constitution Act 1852, which established the Provincial Government of Canterbury.The boundaries of the province originally stretched across the Alps to include the West Coast below the Grey River, known as 'West Canterbury'. The administrative hub of the province comprised the Christchurch offices of the provincial secretary and other departments reporting directly to the superintendent.
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Provincial offices in Christchurch comprised a number of departments reporting directly or indirectly through the executive council to the Superintendent. Those reporting directly to the Superintendent are regarded as forming this agency. The most important of these, and the one consistent thread of administrative government throughout the period, was the office of the provincial secretary. Like the Colonial Secretary's Office, the office of the provincial secretary spun off other departments and functions through the period. Further research may decide that these warrant separate agency status, but analogies with current multi-function central government Head Offices suggest that the approach used here has some validity. Further work on individual record series may see the creation of further 'Canterbury Provincial' agencies.
                    [custom2] => Archives of the Canterbury Provincial Government.
Government Gazette of Canterbury 1853-76
A History of Canterbury. Ed. Hight & Straubel, Vols 1-3, Christchurch 1957, 1965, 1971
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            [history] => 

Introduction

Between 1853 and 1876 New Zealand was ruled by a method of government which included elements of a federal system. The archives of the Provincial Government in Canterbury provide an important record of life in the region during this period.

Establishment

From the arrival of the first four immigrant ships at Lyttelton in 1850, much of what is now the province of Canterbury [the Canterbury Block] was been ruled by the colony's central government, but usually through officers of the Canterbury Association, who held most of the important positions. The part of Canterbury that fell within the block allocated to the Association was governed almost as a fiefdom by the Association.

Representative government in the colony was granted in a decentralised form under the provisions of the New Zealand Constitution Act 1852 (of the Imperial Parliament at Westminster), which established the Provincial Government of Canterbury (the boundaries of which originally stretched across the Alps to include the West Coast below the Grey River, known as 'West Canterbury'). This comprised an elected executive, in the person of the Superintendent, and an elected legislature, in the body of the Provincial Council. Actually, the Act did not give executive powers to the superintendents but the provincial councils passed their own empowering ordinances granting those powers and setting up executive councils to advise the superintendent.

The first Superintendent, James FitzGerald, was elected in July 1853; the Council was elected several months later, and the first session of the twelve-member Provincial Council was held in a disused printing office in the middle of a field of potatoes on the later site of the Cathedral Grammar school.

From this first session, and for the next twenty two years, there was a continual struggle between the Provincial Government and the colonial (General) Government to define their respective powers and responsibilities, as these were left unclear in the legislation. This is reflected in the functions carried out by the provincial government administration.

Functions

The provincial governments were given functions similar to those of local bodies in England: public works, immigration, education, public health, jails and police, but claimed for themselves other functions, particularly control over distribution of the 'waste lands' and arrogated to themselves the administration of central government laws. In practice the central government also initially delegated many administrative duties to the provinces. After 1858 the provinces obtained the revenue from the sale of land, and effectively gained control of land legislation. Throughout the period, however, there was still no clear-cut division of functions, and this was complicated by the fact that the same officer might work for both the provincial and central governments. 

The 1860s saw two developments which ultimately meant the end of provincial government. Central government administration improved and new departments were set up, sometimes taking over provincial functions; and democratic local government was established at a level below the provinces. Roads Boards were set up in the region and in 1862 Christchurch was granted municipal government. These local bodies, although funded largely by the Provincial Government, took over many of the functions previously performed by that government.

Administration

In 1853 it was  necessary to establish the machinery of government. The Superintendent ruled through the Executive Council, whose members included most of the heads of the small departments of the province, which made up the provincial public service. The Executive Council was set up to advise the Superintendent and act as the equivalent of a modern cabinet, although it was not obliged to exclusively draw on members of the Provincial Council.

In the middle years of its existence, in the 1860s, the Provincial Government in Canterbury administered the province through the following bureaucracy:

The Provincial Secretary was the chief public servant reporting to the Superintendent, but by 1866 his department was helped by a separate Office of the Secretary for Public Works, and an officer responsible for the administration of the gold fields in West Canterbury.

The three departments reporting directly to the Superintendent were therefore:

  • Provincial Secretary's Department

  • Office of Secretary for Public Works

  • Secretary for the Gold Fields

Departments reporting to the Provincial Secretary:

  • Sheriff's Department and Gaol

  • Police Department

  • Medical Department (Hospitals)

  • Medical Department (Charitable Aid)

  • Education

  • Inspector of Sheep

  • Immigration

Other officers reporting to the Provincial Secretary (and to the Council ) were the:

  • Provincial Treasurer (with sub treasuries in Akaroa and Timaru)

  • Provincial Auditor

  • Provincial Solicitor

  • Public Record Office

Departments reporting to the Secretary for Public Works:

  • Plantations (Parks and Domains)

  • Geological Survey

  • Survey Office

  • Waste Lands Board

  • Harbour Department

  • Provincial Engineer's Department

In 1855 the organisational chart would also have shown the following:

  • Registration Department (ie Lands and Deeds)

  • Resident Magistrates' Department

  • Supreme Court

  • Coroner's Department

However, by 1866 these were clearly General Government functions, along with the Post Office and Electric Telegraph Department, Marine Board (lighthouse), Customs, Native Land Courts and Defence, all of which had officers in the region.

At its height the provincial government administration comprised only a few dozen salaried officer, and below the provincial administration came the officers of the Roads Boards and Municipal governments.

Demise of Provincial Government

The growth of central government, aided by improved communications, the growth of local government and financial weakness brought about the end of provincial government, which in Canterbury had in any case achieved its aim of parcelling out most of the waste land.

The provincial governments were disestablished under the Abolition of the Provinces Act 1875 and provincial government ended in 1876, although some residual administration continued until 1877. The work was taken over by the new counties and municipal bodies, and departments of the growing central government.

 

 

 

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Agency

CBCM

1853 ‑ 1876

Other

New Zealand Constitution Act (UK) 1852

Representative government in the New Zealand colony was granted in a decentralised form under the provisions of the New Zealand Constitution Act 1852, which established the Provincial Government of Canterbury.The boundaries of the province originally stretched across the Alps to include the West Coast below the Grey River, known as 'West Canterbury'. The administrative hub of the province comprised the Christchurch offices of the provincial secretary and other departments reporting directly to the superintendent.

Christchurch, Canterbury

Show History

Introduction

Between 1853 and 1876 New Zealand was ruled by a method of government which included elements of a federal system. The archives of the Provincial Government in Canterbury provide an important record of life in the region during this period.

Establishment

From the arrival of the first four immigrant ships at Lyttelton in 1850, much of what is now the province of Canterbury [the Canterbury Block] was been ruled by the colony's central government, but usually through officers of the Canterbury Association, who held most of the important positions. The part of Canterbury that fell within the block allocated to the Association was governed almost as a fiefdom by the Association.

Representative government in the colony was granted in a decentralised form under the provisions of the New Zealand Constitution Act 1852 (of the Imperial Parliament at Westminster), which established the Provincial Government of Canterbury (the boundaries of which originally stretched across the Alps to include the West Coast below the Grey River, known as 'West Canterbury'). This comprised an elected executive, in the person of the Superintendent, and an elected legislature, in the body of the Provincial Council. Actually, the Act did not give executive powers to the superintendents but the provincial councils passed their own empowering ordinances granting those powers and setting up executive councils to advise the superintendent.

The first Superintendent, James FitzGerald, was elected in July 1853; the Council was elected several months later, and the first session of the twelve-member Provincial Council was held in a disused printing office in the middle of a field of potatoes on the later site of the Cathedral Grammar school.

From this first session, and for the next twenty two years, there was a continual struggle between the Provincial Government and the colonial (General) Government to define their respective powers and responsibilities, as these were left unclear in the legislation. This is reflected in the functions carried out by the provincial government administration.

Functions

The provincial governments were given functions similar to those of local bodies in England: public works, immigration, education, public health, jails and police, but claimed for themselves other functions, particularly control over distribution of the 'waste lands' and arrogated to themselves the administration of central government laws. In practice the central government also initially delegated many administrative duties to the provinces. After 1858 the provinces obtained the revenue from the sale of land, and effectively gained control of land legislation. Throughout the period, however, there was still no clear-cut division of functions, and this was complicated by the fact that the same officer might work for both the provincial and central governments. 

The 1860s saw two developments which ultimately meant the end of provincial government. Central government administration improved and new departments were set up, sometimes taking over provincial functions; and democratic local government was established at a level below the provinces. Roads Boards were set up in the region and in 1862 Christchurch was granted municipal government. These local bodies, although funded largely by the Provincial Government, took over many of the functions previously performed by that government.

Administration

In 1853 it was  necessary to establish the machinery of government. The Superintendent ruled through the Executive Council, whose members included most of the heads of the small departments of the province, which made up the provincial public service. The Executive Council was set up to advise the Superintendent and act as the equivalent of a modern cabinet, although it was not obliged to exclusively draw on members of the Provincial Council.

In the middle years of its existence, in the 1860s, the Provincial Government in Canterbury administered the province through the following bureaucracy:

The Provincial Secretary was the chief public servant reporting to the Superintendent, but by 1866 his department was helped by a separate Office of the Secretary for Public Works, and an officer responsible for the administration of the gold fields in West Canterbury.

The three departments reporting directly to the Superintendent were therefore:

  • Provincial Secretary's Department

  • Office of Secretary for Public Works

  • Secretary for the Gold Fields

Departments reporting to the Provincial Secretary:

  • Sheriff's Department and Gaol

  • Police Department

  • Medical Department (Hospitals)

  • Medical Department (Charitable Aid)

  • Education

  • Inspector of Sheep

  • Immigration

Other officers reporting to the Provincial Secretary (and to the Council ) were the:

  • Provincial Treasurer (with sub treasuries in Akaroa and Timaru)

  • Provincial Auditor

  • Provincial Solicitor

  • Public Record Office

Departments reporting to the Secretary for Public Works:

  • Plantations (Parks and Domains)

  • Geological Survey

  • Survey Office

  • Waste Lands Board

  • Harbour Department

  • Provincial Engineer's Department

In 1855 the organisational chart would also have shown the following:

  • Registration Department (ie Lands and Deeds)

  • Resident Magistrates' Department

  • Supreme Court

  • Coroner's Department

However, by 1866 these were clearly General Government functions, along with the Post Office and Electric Telegraph Department, Marine Board (lighthouse), Customs, Native Land Courts and Defence, all of which had officers in the region.

At its height the provincial government administration comprised only a few dozen salaried officer, and below the provincial administration came the officers of the Roads Boards and Municipal governments.

Demise of Provincial Government

The growth of central government, aided by improved communications, the growth of local government and financial weakness brought about the end of provincial government, which in Canterbury had in any case achieved its aim of parcelling out most of the waste land.

The provincial governments were disestablished under the Abolition of the Provinces Act 1875 and provincial government ended in 1876, although some residual administration continued until 1877. The work was taken over by the new counties and municipal bodies, and departments of the growing central government.

 

 

 


Although formally disestablished in 1876, the agency continued to operate into 1877.

Provincial offices in Christchurch comprised a number of departments reporting directly or indirectly through the executive council to the Superintendent. Those reporting directly to the Superintendent are regarded as forming this agency. The most important of these, and the one consistent thread of administrative government throughout the period, was the office of the provincial secretary. Like the Colonial Secretary's Office, the office of the provincial secretary spun off other departments and functions through the period. Further research may decide that these warrant separate agency status, but analogies with current multi-function central government Head Offices suggest that the approach used here has some validity. Further work on individual record series may see the creation of further 'Canterbury Provincial' agencies.


Archives of the Canterbury Provincial Government.

Government Gazette of Canterbury 1853-76

A History of Canterbury. Ed. Hight & Straubel, Vols 1-3, Christchurch 1957, 1965, 1971








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Department of Lands and Survey, Christchurch District Office  >  Inwards Correspondence to the Provincial Secretary [ICPS]

ID Name Scan Date Held At
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Reverend O. Mathias and others to C. Bowen - Deputy Superintendent request the cemetery bridge (Barbadoes St) Christchurch replaced - 16/06/1858

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1858




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Open

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1858Christchurch
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1870




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1870 Christchurch
🌀 R17565197 R17565197
J. Reston, Head Gaoler to Provincial Secretary - requisition, mole trousers and chimney sweeping at Gaol - 13/07/1876

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🌀 R17562188 R17562188
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🌀 R22193829 R22193829
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Item


1872




Christchurch repository

Physical

Open

Text

ICPS 1745/1872

CP132



1872Christchurch
1872 Christchurch
🌀 R25958002 R25958002
J. Haast, Canterbury Museum - recommends a larger grant for additions to the Museum building (£14000) and sets out his proposals for the location of various collections in a larger building - 6/06/1874. Large general file on the Museum's buildings, additions, repairs and collections. Includes ICPW 551/1869 - collection of American bird skins for the Museum to be forwarded to London from Panama, ICPW 34/1870 - removal of temporary buildings, ICPS 51/1870 - Mountfort's account for June - December 1869, ICPW 684/1870 - Haast reports on all the collections and plan for future collecting, ICPS 621/1871 - Museum Trustees request building of a work room for staff, ICPS 1170/1871 - Mountfort's account for commission and printed copy of the Professional Charges agreed to by Architects Practising in Christchurch, ICPS 400(1)/1872 - Thomas Kent's tender for glass cases, ICPW 427/1872 - Museum Trustees request grant for an additional room for taxidermy, ICPW 1118/1872 - tenders for show cases from Evan Rees, R. Whitelaw, ICPW 1287/1872 - Haast and Museum Trustees request £5000 for further additions, ICPS 1579/1872 - resolution that Domain land with Museum buildings be vested in the Museum Trustees, ICPS 176/1873 - Haast reports that S. Locke has bought two Maori houses for the Museum - one for £60 from Poverty Bay, and another conditionally for £200, ICPS 1939/1873 - two moa skeletons to be sent to Hokitika for exhibition, ICPS 2176/1874 - Canterbury College Board approve plans for new Museum additions, ICPW 626(1)/1874 - Trustees have approved Mountfort's plans for new building, and wish the new building to be heated with hot water, and also have offices added, ICPS 1097/1875 - Canterbury College forwards amended plans and costings and request payment of sum voted, 1101/1875 - England Brothers state they cannot accept notice from the Provincial Government to stand over until the Appropriation Act is passed as their contract is with Canterbury College, 1101(2)/1875 - Provincial Secretary to James Tait - Mountfort has no authority to allow contractors to proceed, ICPS 1101(7)/1875 - Mountfort proposes modifications to plans to reduce cost to within the vote, ICPS 1102/1875 - Joynt and O'Neill - James Tait to institute legal proceedings for breach of contract, ICPS 1103/1875 - Joynt and O'Neill - England Brothers to take legal proceedings also, ICPW 1130/1875 - Canterbury College Board forward copies of contracts with James Tait and England Brothers, full specifications for the building work attached, ICPS 1228/1875 - Canterbury College Board object to government communicating directly with contractors instead of through Board, ICPS 1276/1875 - Canterbury College Board forward a set of resolutions concerning the funding for the Museum additions, the Public Library and the Normal School, newspaper clippings reporting on the dispute between Canterbury College and the Government, ICPS 1393/1875 - F.J. Garrick, Provincial Solicitor - opinion on Museum contracts, ICPS 1511/1875 - notice of action by James Tait, ICPS 1512/1875 - notice of action by England Brothers, ICPS 1737/1875 - Joynt and O'Neill ask whether the Government still refuse to permit the contracts to proceed, ICPS 1737/1875 - memo to Provincial Solicitor to arrange with contractors' solicitors for them to proceed with works, ICPS 1803/1875 - F.J. Garrick - contractors accept offer to proceed, ICPS 2133/1875 - John Armstrong, Government Gardener - objects to encroachment of new Museum buildings onto the Domain lawn, which was against the agreement made between the Domain Board and the Government, and states that Dr Haast attacked the Charitable Aid men working near the Museum, includes ground plan of present Museum building and proposed additions and ICPS 2133(2)/1875 - E. Jollie reports on the meeting with Domain Board where it was agreed to alter the position of the new buildings to avoid encroachment, ICPS 2214/1875 - A. Lean, Steward of Reserves - re Museum site, with memo concerning trees and shrubs to be cleared from site, ICPS 8/1876 - Colonial Secretary's Office - re authority for payment of Museum contract, seeks particulars of contract and certificate that funds will be available, with further correspondence on this subject including ICPS 132/1876 - John Knowles - government needs assurance that provincial revenue will be enough to cover contact, and ICPS 133/1876 - approval of Governor General for the contract.

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🌀 R17562406 J.Bargfrede, Timaru - concerning orphan Caroline Beswick. File of correspondence on the Beswick children orphaned when their father John Beswick died in the wreck of the "City of Dunedin". Includes ICPS 542/1869 - W.C. Beswick - children are now destitute and he unable to help them owing to "corrupt and profligate Provincial Government", and ICPS 991/1872 - Mary Anne Cameron, Timaru - requests charitable aid - 5/08/1873.📃 View ScanR17562406
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Accession


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Christchurch repository

Minutes of the Central Board of Health for the Province of Canterbury

Open


Browse1873 ‑ 1876Christchurch
Browse 1873 ‑ 1876 Christchurch
🌀 CH287 CH287
CH287 - Canterbury Provincial Government Archives

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Browse 1852 ‑ 1877 Christchurch