🏢 Department of Internal Affairs, Head Office

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This agency description was compiled as part of a project to capture the finding aids created prior to 1987 into the GAIMS system. The dates for this agency have been taken from the dates of holdings. Over time, the Colonial Secretary's Office was located at the following places - Russell, 1840-1841 Auckland, 1841-1865 Wellington, 1865-1982 NB. There is supporting information about the 'History of the Department' in 'Department of Internal Affairs Inventory Introduction' which has not been captured fully in Archway. There are a number of supplementary lists in the IA Record Group which have not been captured at all in Archway. They are: -'Internal Affairs. List of subject headings used in the Catalogue' (the catalogue probably refers to inwards correspondence to the Department) -'Executive Officials' (list of general government officials) -'Organisation of the Department July 1971.' - Appendix 1. 'History of the Hamilton- Waikato Civil Defence Organisation.' -Appendix 2. IA letters on lighthouses, in M, series 5. Miscellaneous office papers.' - 'IA 9/11. Descriptive list. Reports from missionaries and others on their mission to secure signatures for the Treaty of Waitangi. Also acknowledgement from NSW Government, U.S Consul and Colonial Office. 25 March 1840- 10 Jan 1842.' - 'IA 9/22. Descriptive list of oaths sworn by government officials taking office in the public service.' - 'IA1. Select descriptive list 1856-1865.'

[custom2] =>

Bassett, Michael, 1997, The Mother of all Departments; The History of the Department of Internal Affairs. Auckland, New Zealand: Auckland University Press in association with the Historical Branch, Department of Internal Affairs. Department of Internal Affairs, 1989, Internal Affairs Te Tari Taiwhenua Newsletter; A Brief Historical Sketch of the Colonial Secretary's Office. Department of Internal Affairs. Department of Statistics, 1982, New Zealand official Yearbook 1982. Wellington, New Zealand: Department of Statistics. National Archives, 1953, A Guide to the Dominion Archives. Wellington, New Zealand: Department of Internal Affairs. Scholefield, Guy. H, 1950, New Zealand Parliamentary Record 1840-1949. Wellington, New Zealand: R.E Owen, Government Printer. Sharp, Andrew, 1966, The New Zealand Colonial Secretary's Office and Department of Internal Affairs; A Short History. Wellington, New Zealand: R.E Owen, Government Printer. State Services Commission, 1983, Directory of Official Information. Wellington, New Zealand: State Services Commission.

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Array ( [normalizedValue] => 1972-01-01T00:00:00.0Z [dateQualifier] => Array ( [0] => approximate [1] => yearOnly ) ) [itemType] => Series [relationHasTarget] => 8402 ) [69] => Array ( [name] => Wildlife [type] => controlling [hasBeginningDate] => Array ( [normalizedValue] => 1901-01-01T00:00:00.0Z [dateQualifier] => Array ( [0] => approximate [1] => yearOnly ) ) [hasEndDate] => Array ( [normalizedValue] => 1971-01-01T00:00:00.0Z [dateQualifier] => Array ( [0] => approximate [1] => yearOnly ) ) [itemType] => Series [relationHasTarget] => 8400 ) [70] => Array ( [name] => War history [type] => controlling [hasBeginningDate] => Array ( [normalizedValue] => 1939-01-01T00:00:00.0Z [dateQualifier] => Array ( [0] => approximate [1] => yearOnly ) ) [hasEndDate] => Array ( [normalizedValue] => 1961-01-01T00:00:00.0Z [dateQualifier] => Array ( [0] => approximate [1] => yearOnly ) ) [itemType] => Series [relationHasTarget] => 8399 ) [71] => Array ( [name] => War Graves Branch & Historical records 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This agency was created by Archives New Zealand to describe the records it holds that relate to Colonial Secretary's Office / Department of Internal Affairs from 1835 to 1984.

Establishment

When British sovereignty was proclaimed over New Zealand in 1840, the Governor had sole responsibility for the administration of Government. He was responsible only to the British Government to whom he reported and from whom he received his instructions.

This supervisory role of the Governors was exercised principally through the Colonial Secretary's Office, the forerunner to the Department of Internal Affairs. The first Colonial Secretary, appointed by Letters Patent, was Lieutenant Willoughby Shortland from 1841 to 1843.

1840-1856

The Colonial Secretary, as the Governor's chief aide, was the focal point of the administrative structure. He received reports from all Government officials not only about their core business activities, but also regarding their administrative activities. The only exceptions to this rule were the Chief Protector of Aborigines and his successor the Native Secretary (who had a particularly close connection with the Governor) and British naval and military officers (the Civil Secretary dealt with these after 1848). Even here, though, many of their reports and much of their general correspondence found their way into the Colonial Secretary's Office. Public correspondence with the Government was also dealt with almost exclusively by the Colonial Secretary's Office.

This general pattern was interrupted in 1848, when New Zealand was divided into the provinces of New Ulster and New Munster. Each province had its own administration, and the Colonial Secretary's functions were confined to New Ulster only; New Munster having its own Colonial Secretary.

In 1853 the provinces of New Ulster and New Munster were abolished and were replaced by six: Auckland, Taranaki, Wellington, Nelson, Canterbury and Otago. The Colonial Secretary of New Ulster again became the Colonial Secretary of New Zealand.

1856-1876

At the onset of this period the Colonial Secretary's Office maintained it's position as the Governor's principal advisor and as the co-ordinator of all Government business.

With the full introduction of responsible (elected) Government in 1856, the Colonial Secretary as an Executive Councillor, became responsible to the General Assembly and was no longer a 'permanent' official removable only by the Governor. As a result, Colonial Secretaries came and went with great frequency throughout this period.

Also during this time there was a rapid increase in government business, which had the effect of stripping the Colonial Secretary of more and more functions, which were then handled by separate agencies for example, Customs, Post Office, Native Affairs, Justice, Public works, Immigration and Defence. In addition, Premiers tended to build up their own agency to handle their special business (later known as the Prime Minister's Department). The functions of Cabinet as a co-ordinator and policy making body also developed and extended. Both of these further reduced the importance of the Colonial Secretaryship.

The Colonial Secretary's responsibility of acting as the channel of communication between the various Provincial Governments and the General Government remained unchanged.

1876-1931

After the abolition of the Provincial Governments in 1876, the Colonial Secretary's Office continued to supervise the activities of the local bodies that replaced the Provincial Governments- counties, boroughs, road boards etc.

In 1907, the Colonial Secretary's Office became known as the Department of Internal Affairs.


During this period, the more important functions of the Department were public health (resumed by the Government after the abolition of the provinces) until the establishment of the Health Department, agriculture (shared to some extent with Lands and Survey Department) until the establishment of the Agriculture Department, and naturalisation and citizenship.

The Department of Internal Affairs also dealt with any government interests in cultural matters. This took the form of financial assistance to art galleries, museums and libraries, and occasional grants in aid of publications. The Department also administered gaming laws, cinematograph censorship, the carriage and storage of dangerous and explosive goods, and the acclimatization of birds, animals and fish, and other general matters to do with wildlife.

Some early constitutional functions remained with the Department, for example it had custody of the Public Seal of New Zealand, which was affixed to commissions and other important documents. The permanent head of the Department was also the Clerk of the Writs, but the handling of electoral business was transferred to the Electoral divisions of the Justice Department in 1931.

1931- 1939

During the 1930s the Department of Internal Affairs continued to go through many structural changes, due to the transfer of functions to and from other departments.

For example, the responsibility for the Census and Statistics Office was transferred to the Department of Industries and Commerce in 1931, and the acquisition of two new functions, organised eradication of deer as a noxious animal in 1931[1] and administrative responsibility for emergency precautions for the country in 1938 [2].

1940-49

The impact of World War Two was considerable on the Department of Internal Affairs as new wartime responsibilities were assumed. These included the responsibility for notifications concerning missing and interned New Zealand civilians and personnel [3]. In 1940, the responsibility for emergency precautions was transferred to the Department of National Service for the duration of the war [4]. Matters relating to consuls in New Zealand were transferred to the Department of External Affairs in 1943 [5].

1950- 1969

Throughout this period, various changes to the Department's structure continued. In 1946 the responsibility of administering emergency precautions was resumed by the Department. This function had grown in significance to include civil defence training and local authority schemes [6].

Another event of note was a visit of Queen Elizabeth II and the Duke of Edinburgh from December 1953 to January 1954. The Department had responsibility for planning and supervising the visit [7].

The position of Chief Archivist and the National Archives were established in 1957 under the Archives Act of that year in response to a growing need to properly manage Government's records.

1970- 84

A number of structural changes again occurred during this period. Two events of note were the Department's involvement in the establishment of a national day of commemoration (what was to become Waitangi Day) and the Department's involvement in the introduction of daylight savings, which became permanent in 1976 [8].

By the end of 1984, the Department functions were broad and many. These included responsibility for constitutional matters, local government, some conservation activities, community development, social regulation and administration of common services to Government departments.

Responsibilities

Throughout its existence, the Colonial Secretary's Office / Department of Internal Affairs has administered a variety of functions:

.Advertising and publicity
·Agriculture
.Audit
·Carriage and storage of dangerous goods
·Chartered clubs
·Cinematograph theatres and censorship
·Civil Defence
·Constitutional functions
·Cultural Matters including libraries, museums, art galleries, archives and creative arts
·Distinguished visitors
·Electoral duties
·Employment
·Environment and conservation, wild life and animals' protection and registration
·External Affairs
·Fire brigades
·Fisheries
·Foreign consuls
·Gaming control and laws
·Government Actuary and statistics
·Health
·Historic buildings
·Housing
·High Commissioners Office
·Inspection of weights and measures
·Justice and law
·Labour
·Lands and Survey
·Licensing of auctioneers
·Local body administration
·Maori antiquities
·Marine
·Militia
·Naturalisation and citizenship including passports
·Patents
·Pensions
·Physical welfare and recreation
·Printing
·Prisons
·Registration of land and companies, births, deaths and marriages
·Scientific functions
·Town planning
·Translations and Interpretations services
·Transport
·War rehabilitation, graves and funds


Over time a number of these were absorbed by other agencies. A selection of successor and controlled agencies are listed as follows:

.Prime Ministers Department
.Justice Department
.Lands and Survey Department
.Marine Department.
.External Affairs Department
.Army Department
.Agriculture Department
.Labour Department
.Health Department
.Social Security Department
.Local Government Commission
.Rehabilitation Department
.Electoral Department
.Patent Design and Copyright Office
.Fire Boards


Organisational structure

The organisational structure of the Colonial Secretary's Office / Department of Internal Affairs has undergone a number of significant changes over the course of its history.

For example, during the period 1840-56, the Colonial Secretary Office consisted of about six to eight clerks headed by a Chief Clerk, yet by 1983 the Department of Internal Affairs employed around 700 permanent staff and 2400 other staff. This large number of staff was located in the Head Office in Wellington and district offices in Auckland, Rotorua, Christchurch and Dunedin. In addition the Department had sub-offices in some twenty-one of the smaller centres around the country serving its many various responsibilities such as wildlife conservation or providing services to other Government departments.



Footnotes

[1] Sharp, A., The New Zealand Colonial Secretary's Office and Department of Internal Affairs; A Short History, p66.
[2] Ibid, p68.
[3] Ibid, p71.
[4] Ibid, p71.
[5] Ibid, p71.
[6] Bassett, Michael., The Mother of all Departments; The History of the Department of Internal Affairs, p170.
[7] Ibid, p164.
[8] Ibid, p208

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Agency

ACGO

1835 ‑ 1984

Record group

This agency was created by Archives New Zealand to describe the records it holds that relate to the Colonial Secretary's Office/Department of Internal Affairs.

Wellington

Show History

This agency was created by Archives New Zealand to describe the records it holds that relate to Colonial Secretary's Office / Department of Internal Affairs from 1835 to 1984.

Establishment

When British sovereignty was proclaimed over New Zealand in 1840, the Governor had sole responsibility for the administration of Government. He was responsible only to the British Government to whom he reported and from whom he received his instructions.

This supervisory role of the Governors was exercised principally through the Colonial Secretary's Office, the forerunner to the Department of Internal Affairs. The first Colonial Secretary, appointed by Letters Patent, was Lieutenant Willoughby Shortland from 1841 to 1843.

1840-1856

The Colonial Secretary, as the Governor's chief aide, was the focal point of the administrative structure. He received reports from all Government officials not only about their core business activities, but also regarding their administrative activities. The only exceptions to this rule were the Chief Protector of Aborigines and his successor the Native Secretary (who had a particularly close connection with the Governor) and British naval and military officers (the Civil Secretary dealt with these after 1848). Even here, though, many of their reports and much of their general correspondence found their way into the Colonial Secretary's Office. Public correspondence with the Government was also dealt with almost exclusively by the Colonial Secretary's Office.

This general pattern was interrupted in 1848, when New Zealand was divided into the provinces of New Ulster and New Munster. Each province had its own administration, and the Colonial Secretary's functions were confined to New Ulster only; New Munster having its own Colonial Secretary.

In 1853 the provinces of New Ulster and New Munster were abolished and were replaced by six: Auckland, Taranaki, Wellington, Nelson, Canterbury and Otago. The Colonial Secretary of New Ulster again became the Colonial Secretary of New Zealand.

1856-1876

At the onset of this period the Colonial Secretary's Office maintained it's position as the Governor's principal advisor and as the co-ordinator of all Government business.

With the full introduction of responsible (elected) Government in 1856, the Colonial Secretary as an Executive Councillor, became responsible to the General Assembly and was no longer a 'permanent' official removable only by the Governor. As a result, Colonial Secretaries came and went with great frequency throughout this period.

Also during this time there was a rapid increase in government business, which had the effect of stripping the Colonial Secretary of more and more functions, which were then handled by separate agencies for example, Customs, Post Office, Native Affairs, Justice, Public works, Immigration and Defence. In addition, Premiers tended to build up their own agency to handle their special business (later known as the Prime Minister's Department). The functions of Cabinet as a co-ordinator and policy making body also developed and extended. Both of these further reduced the importance of the Colonial Secretaryship.

The Colonial Secretary's responsibility of acting as the channel of communication between the various Provincial Governments and the General Government remained unchanged.

1876-1931

After the abolition of the Provincial Governments in 1876, the Colonial Secretary's Office continued to supervise the activities of the local bodies that replaced the Provincial Governments- counties, boroughs, road boards etc.

In 1907, the Colonial Secretary's Office became known as the Department of Internal Affairs.


During this period, the more important functions of the Department were public health (resumed by the Government after the abolition of the provinces) until the establishment of the Health Department, agriculture (shared to some extent with Lands and Survey Department) until the establishment of the Agriculture Department, and naturalisation and citizenship.

The Department of Internal Affairs also dealt with any government interests in cultural matters. This took the form of financial assistance to art galleries, museums and libraries, and occasional grants in aid of publications. The Department also administered gaming laws, cinematograph censorship, the carriage and storage of dangerous and explosive goods, and the acclimatization of birds, animals and fish, and other general matters to do with wildlife.

Some early constitutional functions remained with the Department, for example it had custody of the Public Seal of New Zealand, which was affixed to commissions and other important documents. The permanent head of the Department was also the Clerk of the Writs, but the handling of electoral business was transferred to the Electoral divisions of the Justice Department in 1931.

1931- 1939

During the 1930s the Department of Internal Affairs continued to go through many structural changes, due to the transfer of functions to and from other departments.

For example, the responsibility for the Census and Statistics Office was transferred to the Department of Industries and Commerce in 1931, and the acquisition of two new functions, organised eradication of deer as a noxious animal in 1931[1] and administrative responsibility for emergency precautions for the country in 1938 [2].

1940-49

The impact of World War Two was considerable on the Department of Internal Affairs as new wartime responsibilities were assumed. These included the responsibility for notifications concerning missing and interned New Zealand civilians and personnel [3]. In 1940, the responsibility for emergency precautions was transferred to the Department of National Service for the duration of the war [4]. Matters relating to consuls in New Zealand were transferred to the Department of External Affairs in 1943 [5].

1950- 1969

Throughout this period, various changes to the Department's structure continued. In 1946 the responsibility of administering emergency precautions was resumed by the Department. This function had grown in significance to include civil defence training and local authority schemes [6].

Another event of note was a visit of Queen Elizabeth II and the Duke of Edinburgh from December 1953 to January 1954. The Department had responsibility for planning and supervising the visit [7].

The position of Chief Archivist and the National Archives were established in 1957 under the Archives Act of that year in response to a growing need to properly manage Government's records.

1970- 84

A number of structural changes again occurred during this period. Two events of note were the Department's involvement in the establishment of a national day of commemoration (what was to become Waitangi Day) and the Department's involvement in the introduction of daylight savings, which became permanent in 1976 [8].

By the end of 1984, the Department functions were broad and many. These included responsibility for constitutional matters, local government, some conservation activities, community development, social regulation and administration of common services to Government departments.

Responsibilities

Throughout its existence, the Colonial Secretary's Office / Department of Internal Affairs has administered a variety of functions:

.Advertising and publicity
·Agriculture
.Audit
·Carriage and storage of dangerous goods
·Chartered clubs
·Cinematograph theatres and censorship
·Civil Defence
·Constitutional functions
·Cultural Matters including libraries, museums, art galleries, archives and creative arts
·Distinguished visitors
·Electoral duties
·Employment
·Environment and conservation, wild life and animals' protection and registration
·External Affairs
·Fire brigades
·Fisheries
·Foreign consuls
·Gaming control and laws
·Government Actuary and statistics
·Health
·Historic buildings
·Housing
·High Commissioners Office
·Inspection of weights and measures
·Justice and law
·Labour
·Lands and Survey
·Licensing of auctioneers
·Local body administration
·Maori antiquities
·Marine
·Militia
·Naturalisation and citizenship including passports
·Patents
·Pensions
·Physical welfare and recreation
·Printing
·Prisons
·Registration of land and companies, births, deaths and marriages
·Scientific functions
·Town planning
·Translations and Interpretations services
·Transport
·War rehabilitation, graves and funds


Over time a number of these were absorbed by other agencies. A selection of successor and controlled agencies are listed as follows:

.Prime Ministers Department
.Justice Department
.Lands and Survey Department
.Marine Department.
.External Affairs Department
.Army Department
.Agriculture Department
.Labour Department
.Health Department
.Social Security Department
.Local Government Commission
.Rehabilitation Department
.Electoral Department
.Patent Design and Copyright Office
.Fire Boards


Organisational structure

The organisational structure of the Colonial Secretary's Office / Department of Internal Affairs has undergone a number of significant changes over the course of its history.

For example, during the period 1840-56, the Colonial Secretary Office consisted of about six to eight clerks headed by a Chief Clerk, yet by 1983 the Department of Internal Affairs employed around 700 permanent staff and 2400 other staff. This large number of staff was located in the Head Office in Wellington and district offices in Auckland, Rotorua, Christchurch and Dunedin. In addition the Department had sub-offices in some twenty-one of the smaller centres around the country serving its many various responsibilities such as wildlife conservation or providing services to other Government departments.



Footnotes

[1] Sharp, A., The New Zealand Colonial Secretary's Office and Department of Internal Affairs; A Short History, p66.
[2] Ibid, p68.
[3] Ibid, p71.
[4] Ibid, p71.
[5] Ibid, p71.
[6] Bassett, Michael., The Mother of all Departments; The History of the Department of Internal Affairs, p170.
[7] Ibid, p164.
[8] Ibid, p208


Show Author Note

This agency description was compiled as part of a project to capture the finding aids created prior to 1987 into the GAIMS system. The dates for this agency have been taken from the dates of holdings. Over time, the Colonial Secretary's Office was located at the following places - Russell, 1840-1841 Auckland, 1841-1865 Wellington, 1865-1982 NB. There is supporting information about the 'History of the Department' in 'Department of Internal Affairs Inventory Introduction' which has not been captured fully in Archway. There are a number of supplementary lists in the IA Record Group which have not been captured at all in Archway. They are: -'Internal Affairs. List of subject headings used in the Catalogue' (the catalogue probably refers to inwards correspondence to the Department) -'Executive Officials' (list of general government officials) -'Organisation of the Department July 1971.' - Appendix 1. 'History of the Hamilton- Waikato Civil Defence Organisation.' -Appendix 2. IA letters on lighthouses, in M, series 5. Miscellaneous office papers.' - 'IA 9/11. Descriptive list. Reports from missionaries and others on their mission to secure signatures for the Treaty of Waitangi. Also acknowledgement from NSW Government, U.S Consul and Colonial Office. 25 March 1840- 10 Jan 1842.' - 'IA 9/22. Descriptive list of oaths sworn by government officials taking office in the public service.' - 'IA1. Select descriptive list 1856-1865.'


Bassett, Michael, 1997, The Mother of all Departments; The History of the Department of Internal Affairs. Auckland, New Zealand: Auckland University Press in association with the Historical Branch, Department of Internal Affairs. Department of Internal Affairs, 1989, Internal Affairs Te Tari Taiwhenua Newsletter; A Brief Historical Sketch of the Colonial Secretary's Office. Department of Internal Affairs. Department of Statistics, 1982, New Zealand official Yearbook 1982. Wellington, New Zealand: Department of Statistics. National Archives, 1953, A Guide to the Dominion Archives. Wellington, New Zealand: Department of Internal Affairs. Scholefield, Guy. H, 1950, New Zealand Parliamentary Record 1840-1949. Wellington, New Zealand: R.E Owen, Government Printer. Sharp, Andrew, 1966, The New Zealand Colonial Secretary's Office and Department of Internal Affairs; A Short History. Wellington, New Zealand: R.E Owen, Government Printer. State Services Commission, 1983, Directory of Official Information. Wellington, New Zealand: State Services Commission.









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Department of Internal Affairs, Head Office  >  Letters of Naturalisation

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🌀 R25033856 R25033856
Certificates of Citizenship - December 1979-January 1980

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1979 ‑ 1980



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Physical

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385

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1979 ‑ 1980Wellington
1979 ‑ 1980 Wellington
🌀 R17549169 R17549169
Certificates of Citizenship - July-September 1969
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- November 1969 p253, 258

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1897 ‑ 1899 Wellington
🌀 R25033906 R25033906
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1981 ‑ 1982 Wellington
🌀 R17549219 R17549219
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Also includes certificates taking effect during:
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1894 ‑ 1896 Wellington
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Wellington repository

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Wellington repository

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Browse1862 ‑ 1989Wellington
Browse 1862 ‑ 1989 Wellington
🌀 W3431 W3431
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Wellington repository

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Open


Browse1976 ‑ 1983Wellington
Browse 1976 ‑ 1983 Wellington
🌀 W3801 W3801
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Browse 1840 ‑ 1990 Wellington
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Browse 1975 ‑ 1990 Wellington
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Browse 1927 ‑ 1991 Wellington
🌀 W4438 W4438
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Wellington repository

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Browse 1973 ‑ 1976 Wellington
🌀 W4489 W4489
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Wellington repository

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Browse1946 ‑ 1962Wellington
Browse 1946 ‑ 1962 Wellington
🌀 W4484 W4484
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Accession


1929 ‑ 1982


Wellington repository

Film censor's office - multiple number subject files


Browse1929 ‑ 1982Wellington
Browse 1929 ‑ 1982 Wellington
🌀 W3471 W3471
W3471 - Films

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Wellington repository

Films


Browse1900 ‑ 1986Wellington
Browse 1900 ‑ 1986 Wellington