🏢 Department of the Prime Minister and Cabinet
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The date of establishment of the Department of the Prime Minister and Cabinet is based on the date the Order-in-Council that established it commenced, 5 October 1989 (the Department was also listed in the Directory of Official Information 1989).
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Department of the Prime Minister and Cabinet website, http://www.dpmc.govt.nz (accessed 17 November 2010).
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Directory of Official Information December 2009, Ministry of Justice website, http://www.justice.govt.nz/publications/global-publications/d/directory-of-official-information-december-2009 (accessed 17 November 2010).
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Directory of Official Information 1991, Department of Justice, Wellington, December 1991.
-
Directory of Official Information 1989, Department of Justice, Wellington, December 1989.
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[history] => Establishment
In August 1989 the Prime Minister commissioned a review of the Prime Minister’s Office and the Cabinet Office. The review recommended establishing structures to provide two separate streams of advice to the Prime Minister: one, a new Government department to supply impartial, high quality advice and support to the Prime Minister and Cabinet, and the second, a Prime Minister’s Private Office to provide personal support and media services, and advice of a party political nature.
The Department of the Prime Minister and Cabinet (DPMC) was established by means of an Order-in-Council (dated 5 September 1989) that took effect on 5 October 1989, and formally commenced operations on 1 January 1990.
Functions and Responsibilities
The Department of the Prime Minister and Cabinet supported the effective conduct of executive government by the Prime Minister, the Governor-General and members of the Cabinet. Its principal role was the provision of advice, on a daily basis, to the Prime Minister and Cabinet on a wide range of complex issues that confronted the Government, particularly its policy priorities. DPMC also provided impartial advice, through the Clerk of the Executive Council and Government House, to the Governor-General. In addition it played a role in coordinating and leading the work of government departments and agencies, and other entities as appropriate, to ensure that decision making took into account of all relevant viewpoints and that advice was as coherent and complete as possible.1
DPMC provided assistance to the Prime Minister in three broad categories:
- Issues that were the direct responsibility of the Prime Minister - This entailed the provision of free and frank advice and support on constitutional issues relating to the conduct of executive government – including during elections and transitions between administrations – and issues that were associated with the operation of the Cabinet system;
- Issues that arose across the full range of government business - DPMC provided a continuous flow of advice to the Prime Minister on major and daily issues, along with oversight of wider government activity and access to information and assessments. DPMC worked with central agencies to draw together departments in support of the Government’s priorities, focusing agencies on providing options for action, ensuring implementation of agreed programmes and policies, driving for enhanced agency performance, and dealing effectively with issues that affected the nation. DPMC also provided the secretariat support for decision making by the Cabinet and its committees;
- Administrative support to the Prime Minister - This included preparation of replies to Parliamentary questions, and dealing with Official Information Act requests and other correspondence. A totally separate body, the Office of the Prime Minister, also advised the Prime Minister: it was the primary point of responsibility for managing political issues and relationships with other political parties and for providing administrative and media support.2
The Governor-General served as the representative of The Queen, New Zealand’s Head of State, and had constitutional, ceremonial, and community roles. The Clerk of the Executive Council and Government House staff supported the Governor-General in carrying out his/her functions. The Queen’s powers and those of her representative, the Governor-General, were almost always exercised only on the advice of Ministers.3
DPMC supported a high standard of executive decision making by providing quality advice that:
- was timely, responding to the directions set by government;
- was forward-looking and cognisant of changing circumstances and emerging issues; and
- gave assurance that policies were being delivered in an effective and coordinated manner.4
To provide support the department drew on close relationships with other departments and agencies, crown entities, local government, business, iwi, and the wider community.5
From November 2013 the Ministry of Civil Defence and Emergency Management changed its reporting line from the Department of Internal Affairs to the Department of Prime Minister and Cabinet.
Structure6
The Department was headed by a Chief Executive, and was structured into six business units:
- Cabinet Office - provided impartial secretariat services to the Executive Council, Cabinet and Cabinet committees; provided impartial advice to the Governor-General, Prime Minister and other ministers on certain constitutional, policy and procedural issues, especially those contained in the Cabinet Manual; assisted in the co-ordination of the government’s legislative programme; administered the New Zealand Royal Honours System and oversaw the development of the Royal New Zealand Honours Lists; and acted as a channel of communication between the Governor-General and government, and had responsibility for the overall policy and administration of Government House;
- Government House - provided administrative and support services for the Governor-General to enable him/her to carry out the functions of the office; and maintained Government House and its grounds in Wellington, as well as the smaller Government House in Auckland;
- Policy Advisory Group (PAG) - provided impartial advice on issues of the day directly to the Prime Minister and, on occasion, to other ministers; co-ordinated advice coming from different government departments, so the Prime Minister was given coherent and impartial advice; and contributed to policy development across the full range of government business, including co-ordinating the provision of advice across agencies;
- National Assessments Bureau (NAB) - made objective assessments of events and developments to inform government decision making, using the widest possible range of information from available open and classified sources; took the lead in co-ordinating assessment reporting to Government on matters concerning national security; and produced reports to inform the members of inter-departmental watch groups that co-ordinated New Zealand’s responses to external crises and threats to New Zealand;
- Security and Risk Group (SRG) - dealt with national security threats that affected New Zealand and its interests, both onshore and offshore; co-ordinated the activities of central government agencies in preparing for and responding to security crises, emergencies and natural disasters; and advised the Prime Minister on intelligence and security matters;
- Corporate Services Unit - managed and administered DPMC's human resource capability (including co-ordinating recruitment); co-ordinated the production of accountability and other reporting requirements under the Public Finance Act 1989 and the State Sector Act 1988 (including Annual Reports and Departmental Forecasts); supplied financial and accounting services (including listing DPMC's contract tenders on the ISO GETS (Government Electronic Tenders Service) website); and negotiated terms and conditions for paid government-agency advertising and publicity.
Two additional features of the way DPMC was organised were the sometimes sizeable numbers of staff who were seconded from other government departments or outside organisations to work with DPMC on a specific project, at the completion of which they departed. DPMC was also commonly called upon to establish Special Units, task forces or reviews that provided advice on a particular issue (or issues) over a finite length of time.
The following Enquiries, Reviews and Task Forces groups had been part of the Department (information relating to them has been transferred in some cases, to other departments):
- House Prices Unit 2007;
- Foreshore and Seabed Group 2003/05 (transferred to Ministry of Justice at 31 January 2005);
- Climate Change Project 2001/03 (transferred to the Ministry for the Environment at 31 January 2003);
- Prime Ministerial Taskforce on Positive Ageing 1996/97 (Ministry of Social Development);
- Prime Ministerial Taskforce on Employment 1994 (Department of Labour);
- Health Reforms Directorate 1991/93;
- Health Reforms Coordination and Communication Group 1991/94;
- Crown Health Enterprise Establishment Unit 1992/94;
- Crown Health Enterprise Monitoring Unit 1993;
- National Interim Provider Board 1991/92 (Ministry of Health);
- Review of the Electricity Shortage 1992;
- Inquiry into Nuclear Propulsion 1991/92;
- Change Team on Targeting Social Assistance 1991/92.7
Footnotes:
- Directory of Official Information December 2009, Ministry of Justice website, http://www.justice.govt.nz/publications/global-publications/d/directory-of-official-information-december-2009/alphabetical-list-of-entries-1/p/prime-minister-and-cabinet-department-of-the (accessed 17 November 2010).
- Department of the Prime Minister and Cabinet website, http://www.dpmc.govt.nz/dpmc/index.htm#org (accessed 17 November 2010).
- ibid.
- ibid.
- ibid.
- ibid.
- Directory of Official Information December 2009, Ministry of Justice website, http://www.justice.govt.nz/publications/global-publications/d/directory-of-official-information-december-2009/alphabetical-list-of-entries-1/p/prime-minister-and-cabinet-department-of-the (accessed 17 November 2010).
Show History
Establishment
In August 1989 the Prime Minister commissioned a review of the Prime Minister’s Office and the Cabinet Office. The review recommended establishing structures to provide two separate streams of advice to the Prime Minister: one, a new Government department to supply impartial, high quality advice and support to the Prime Minister and Cabinet, and the second, a Prime Minister’s Private Office to provide personal support and media services, and advice of a party political nature.
The Department of the Prime Minister and Cabinet (DPMC) was established by means of an Order-in-Council (dated 5 September 1989) that took effect on 5 October 1989, and formally commenced operations on 1 January 1990.
Functions and Responsibilities
The Department of the Prime Minister and Cabinet supported the effective conduct of executive government by the Prime Minister, the Governor-General and members of the Cabinet. Its principal role was the provision of advice, on a daily basis, to the Prime Minister and Cabinet on a wide range of complex issues that confronted the Government, particularly its policy priorities. DPMC also provided impartial advice, through the Clerk of the Executive Council and Government House, to the Governor-General. In addition it played a role in coordinating and leading the work of government departments and agencies, and other entities as appropriate, to ensure that decision making took into account of all relevant viewpoints and that advice was as coherent and complete as possible.1
DPMC provided assistance to the Prime Minister in three broad categories:
- Issues that were the direct responsibility of the Prime Minister - This entailed the provision of free and frank advice and support on constitutional issues relating to the conduct of executive government – including during elections and transitions between administrations – and issues that were associated with the operation of the Cabinet system;
- Issues that arose across the full range of government business - DPMC provided a continuous flow of advice to the Prime Minister on major and daily issues, along with oversight of wider government activity and access to information and assessments. DPMC worked with central agencies to draw together departments in support of the Government’s priorities, focusing agencies on providing options for action, ensuring implementation of agreed programmes and policies, driving for enhanced agency performance, and dealing effectively with issues that affected the nation. DPMC also provided the secretariat support for decision making by the Cabinet and its committees;
- Administrative support to the Prime Minister - This included preparation of replies to Parliamentary questions, and dealing with Official Information Act requests and other correspondence. A totally separate body, the Office of the Prime Minister, also advised the Prime Minister: it was the primary point of responsibility for managing political issues and relationships with other political parties and for providing administrative and media support.2
The Governor-General served as the representative of The Queen, New Zealand’s Head of State, and had constitutional, ceremonial, and community roles. The Clerk of the Executive Council and Government House staff supported the Governor-General in carrying out his/her functions. The Queen’s powers and those of her representative, the Governor-General, were almost always exercised only on the advice of Ministers.3
DPMC supported a high standard of executive decision making by providing quality advice that:
- was timely, responding to the directions set by government;
- was forward-looking and cognisant of changing circumstances and emerging issues; and
- gave assurance that policies were being delivered in an effective and coordinated manner.4
To provide support the department drew on close relationships with other departments and agencies, crown entities, local government, business, iwi, and the wider community.5
From November 2013 the Ministry of Civil Defence and Emergency Management changed its reporting line from the Department of Internal Affairs to the Department of Prime Minister and Cabinet.
Structure6
The Department was headed by a Chief Executive, and was structured into six business units:
- Cabinet Office - provided impartial secretariat services to the Executive Council, Cabinet and Cabinet committees; provided impartial advice to the Governor-General, Prime Minister and other ministers on certain constitutional, policy and procedural issues, especially those contained in the Cabinet Manual; assisted in the co-ordination of the government’s legislative programme; administered the New Zealand Royal Honours System and oversaw the development of the Royal New Zealand Honours Lists; and acted as a channel of communication between the Governor-General and government, and had responsibility for the overall policy and administration of Government House;
- Government House - provided administrative and support services for the Governor-General to enable him/her to carry out the functions of the office; and maintained Government House and its grounds in Wellington, as well as the smaller Government House in Auckland;
- Policy Advisory Group (PAG) - provided impartial advice on issues of the day directly to the Prime Minister and, on occasion, to other ministers; co-ordinated advice coming from different government departments, so the Prime Minister was given coherent and impartial advice; and contributed to policy development across the full range of government business, including co-ordinating the provision of advice across agencies;
- National Assessments Bureau (NAB) - made objective assessments of events and developments to inform government decision making, using the widest possible range of information from available open and classified sources; took the lead in co-ordinating assessment reporting to Government on matters concerning national security; and produced reports to inform the members of inter-departmental watch groups that co-ordinated New Zealand’s responses to external crises and threats to New Zealand;
- Security and Risk Group (SRG) - dealt with national security threats that affected New Zealand and its interests, both onshore and offshore; co-ordinated the activities of central government agencies in preparing for and responding to security crises, emergencies and natural disasters; and advised the Prime Minister on intelligence and security matters;
- Corporate Services Unit - managed and administered DPMC's human resource capability (including co-ordinating recruitment); co-ordinated the production of accountability and other reporting requirements under the Public Finance Act 1989 and the State Sector Act 1988 (including Annual Reports and Departmental Forecasts); supplied financial and accounting services (including listing DPMC's contract tenders on the ISO GETS (Government Electronic Tenders Service) website); and negotiated terms and conditions for paid government-agency advertising and publicity.
Two additional features of the way DPMC was organised were the sometimes sizeable numbers of staff who were seconded from other government departments or outside organisations to work with DPMC on a specific project, at the completion of which they departed. DPMC was also commonly called upon to establish Special Units, task forces or reviews that provided advice on a particular issue (or issues) over a finite length of time.
The following Enquiries, Reviews and Task Forces groups had been part of the Department (information relating to them has been transferred in some cases, to other departments):
- House Prices Unit 2007;
- Foreshore and Seabed Group 2003/05 (transferred to Ministry of Justice at 31 January 2005);
- Climate Change Project 2001/03 (transferred to the Ministry for the Environment at 31 January 2003);
- Prime Ministerial Taskforce on Positive Ageing 1996/97 (Ministry of Social Development);
- Prime Ministerial Taskforce on Employment 1994 (Department of Labour);
- Health Reforms Directorate 1991/93;
- Health Reforms Coordination and Communication Group 1991/94;
- Crown Health Enterprise Establishment Unit 1992/94;
- Crown Health Enterprise Monitoring Unit 1993;
- National Interim Provider Board 1991/92 (Ministry of Health);
- Review of the Electricity Shortage 1992;
- Inquiry into Nuclear Propulsion 1991/92;
- Change Team on Targeting Social Assistance 1991/92.7
Footnotes:
- Directory of Official Information December 2009, Ministry of Justice website, http://www.justice.govt.nz/publications/global-publications/d/directory-of-official-information-december-2009/alphabetical-list-of-entries-1/p/prime-minister-and-cabinet-department-of-the (accessed 17 November 2010).
- Department of the Prime Minister and Cabinet website, http://www.dpmc.govt.nz/dpmc/index.htm#org (accessed 17 November 2010).
- ibid.
- ibid.
- ibid.
- ibid.
- Directory of Official Information December 2009, Ministry of Justice website, http://www.justice.govt.nz/publications/global-publications/d/directory-of-official-information-december-2009/alphabetical-list-of-entries-1/p/prime-minister-and-cabinet-department-of-the (accessed 17 November 2010).
The date of establishment of the Department of the Prime Minister and Cabinet is based on the date the Order-in-Council that established it commenced, 5 October 1989 (the Department was also listed in the Directory of Official Information 1989).
- Department of the Prime Minister and Cabinet website, http://www.dpmc.govt.nz (accessed 17 November 2010).
- Directory of Official Information December 2009, Ministry of Justice website, http://www.justice.govt.nz/publications/global-publications/d/directory-of-official-information-december-2009 (accessed 17 November 2010).
- Directory of Official Information 1991, Department of Justice, Wellington, December 1991.
- Directory of Official Information 1989, Department of Justice, Wellington, December 1989.
- Civil List Act 1979
- Intelligence and Security Committee Act 1996
- Privacy Act 1993
- Public Finance Act 1989
- Official Appointments and Documents Act 1919
- Electoral Act 1993
- Official Information Act 1982
- International Terrorism (Emergency Powers) Act 1987
- Constitution Act 1986
- Royal Titles Act 1974
- State Sector Act 1988
- New Zealand Government Property Corporation Act 1953
- Oaths and Declarations Act 1957
- Seal of New Zealand Act 1977
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- 🏢 Canterbury Earthquake Recovery Authority (2016 ‑ )
- 🏢 Prime Minister's Department (1989 ‑ )
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- 🗄 Policy advisory working papers (1989 ‑ 2002)
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