🔑 AA165

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AA165

This access authority covers the following sets of records: NZDF (New Zealand Defence Force) Headquarters Standard Defence Filing System Air Staff Standard Defence Filing System Army General Staff Standard Defence Filing System Ministry of Defence Multiple Number Subject Files Joint Service Organisation Multiple Number Subject Files Ministerial review into allegations of abuse at the Regular Force Cadet School

This access authority covers the following sets of records:




🌀 Archives NZ / CC BY

This Access Authority is related to:

ID Name Browse Date Held At
🌀 23917 23917
Records of Ministerial Review into Allegations of Abuse at the Regular Force Cadet School

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	Records included notes reviewing the killing of Cadet Grant Bain, case files and interested parties interviews, along with some administration files regarding the review process .



	The case files  hold transcripts of former Cadets interviewed by Hon. Mark Burton during the review. They name the Cadet and sometimes include medical records. They often contain sensitive information regarding experiences at the Regular Force Cadet School.



	The Regular Force Cadet School was established in 1948 at Trentham (later transferring to Waiouru Military Camp in 1952) to address two problems:

	

	1. A combination of favourable economic conditions and labour shortages was at the time making it hard for the Army to recruit personnel for apprentice trade training;

	and

	2. New Zealand had accepted an obligation to provide a 33,000 strong division for service in the Middle East in the event of future conflict.

	

	The Regular Force Cadet School was disbanded in 1991. Between 1948 and 1991, a total of 5,223 Regular Force cadets were recruited into the New Zealand Army.

	

	In 2004, following allegations made concerning the treatment of former cadets at the Regular Force Cadet School, many of which dated back between 25 and 45 years, the Government decided that an assessment should be made, This consisted in looking at:

	

	(a) the behaviour and treatment of cadets at the Regular Force  Cadet School from 1948 to 1991

	(b) the events surrounding the killing of Cadet Grant Bain in 1981; and

	(c) other related matter.

	

	Consequently in November 2004, the Minister of Defence, Hon. Mark Burton, announced a Ministerial Review into allegations of abuse at the Regular Force Cadet School. Former High Court judge, Hon. David Morris was appointed as the Independent Assessor with the Department of Internal Affairs providing administrative assistance.

	

	The tasks of the Assessor was to review and assess  all relevant, available historic and current information, to consult with the New Zealand Defence, New Zealand Police and the Crown Law Office, and to present  a report to the Minister on the matters of concern.

	

	The report was presented to the Minister of Defence in August 2005.

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	All records have open public access unless they fall into one of the following categories:



	1.  All records are restricted for 25 years from date of file closure in order to protect the political and administrative processes.



	2.  The following records are restricted for 70 years from date of closure in order to preserve personal privacy:



	    Staff in Confidence files

	    Files of a disciplinary and investigative nature

	    Complaints or irregularities

	    Honours and awards, housing, legal aid and promotions

	    Other records containing sensitive information on individual personnel



	3.  Records containing financially sensitive information are restricted for 70 years from date of closure in order to protect business interests



	4.  Records containing personal medical information or information linking casualty names with injuries, accidents or sickness are restricted for 100 years from date of closure in order to preserve personal privacy.



	5.  Records relating to criminal proceedings outside the jurisdiction of the New Zealand Defence Force are restricted for 100 years from date of closure in order to preserve personal privacy.



	6.  The following military chaplain records are restricted in order to protect personal privacy:



	    Baptism and Confirmation Registers restricted for 100 years from date of last entry

	    Marriage Registers are restricted for 80 years from date of last entry

	    Death Registers are restricted for 50 years from date of last entry



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	9.  Court Martial records are restricted indefinitely in accordance with s 75 of the Court Martial Act 2007 and require the authority of the Judge Advocate General for disclosure.



	10.  Some NZDF files are restricted from record lists for 100 years from date of file closure for reasons of security for serving military personnel and to protect sensitive personal privacy.



	

	Record CSI-0800-6-1 is also restricted from public view with the same access conditions due to an interested party being named.

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	HQ NZ Defence Force

	Private Bag

	WELLINGTON



	DSSG.Registry.IM@NZDF.mil.nz

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Series


2004 ‑ 2006

Wellington repository

In November 2004, the Minister of Defence, Hon. Mark Burton, announced a Ministerial Review into allegations of abuse at the Regular Force Cadet School. Former High Court judge, Hon. David Morris was appointed as the Independent Assessor with the Department of Internal Affairs providing administrative assistance. The report was presented to the Minister of Defence in August 2005.

Files with alpha-numeric multiple number classification with prefix CSI.

Show History

Records included notes reviewing the killing of Cadet Grant Bain, case files and interested parties interviews, along with some administration files regarding the review process .

The case files  hold transcripts of former Cadets interviewed by Hon. Mark Burton during the review. They name the Cadet and sometimes include medical records. They often contain sensitive information regarding experiences at the Regular Force Cadet School.

The Regular Force Cadet School was established in 1948 at Trentham (later transferring to Waiouru Military Camp in 1952) to address two problems:

1. A combination of favourable economic conditions and labour shortages was at the time making it hard for the Army to recruit personnel for apprentice trade training;

and

2. New Zealand had accepted an obligation to provide a 33,000 strong division for service in the Middle East in the event of future conflict.

The Regular Force Cadet School was disbanded in 1991. Between 1948 and 1991, a total of 5,223 Regular Force cadets were recruited into the New Zealand Army.

In 2004, following allegations made concerning the treatment of former cadets at the Regular Force Cadet School, many of which dated back between 25 and 45 years, the Government decided that an assessment should be made, This consisted in looking at:

(a) the behaviour and treatment of cadets at the Regular Force  Cadet School from 1948 to 1991

(b) the events surrounding the killing of Cadet Grant Bain in 1981; and

(c) other related matter.

Consequently in November 2004, the Minister of Defence, Hon. Mark Burton, announced a Ministerial Review into allegations of abuse at the Regular Force Cadet School. Former High Court judge, Hon. David Morris was appointed as the Independent Assessor with the Department of Internal Affairs providing administrative assistance.

The tasks of the Assessor was to review and assess  all relevant, available historic and current information, to consult with the New Zealand Defence, New Zealand Police and the Crown Law Office, and to present  a report to the Minister on the matters of concern.

The report was presented to the Minister of Defence in August 2005.



Browse2004 ‑ 2006Wellington
Browse 2004 ‑ 2006 Wellington
🌀 1900 1900
Air Operations - Whenuapai - Alpha-numeric Files 1965-1983

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	    Files of a disciplinary and investigative nature

	    Complaints or irregularities

	    Honours and awards, housing, legal aid and promotions

	    Other records containing sensitive information on individual personnel



	3.  Records containing financially sensitive information are restricted for 70 years from date of closure in order to protect business interests



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	6.  The following military chaplain records are restricted in order to protect personal privacy:



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	    Marriage Registers are restricted for 80 years from date of last entry

	    Death Registers are restricted for 50 years from date of last entry



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	8. The record of proceedings of a court of inquiry are restricted indefinitely in accordance with s 200T of the Armed Forces Discipline Act 1971 and are not to be disclosed without the authority of the superior commander of the Service concerned.



	9.  Court Martial records are restricted indefinitely in accordance with s 75 of the Court Martial Act 2007 and require the authority of the Judge Advocate General for disclosure.



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Series


1965 ‑ unknown

Auckland repository

This is the main administrative series for the management of the RNZAF base at Whenuapai, Auckland

Split Pin Files in file covers

The files in this series relate to matters including personnel, establishment, organisation, engineering matters including relating to aircraft and airfields, accommodation, orders and instructions, housing, welfare, works, general administration, equipment and supplies, publications, operations, training, finance, land, construction and maintenance, search and rescue assistance, exercises, communications, and other related matters.


Browse1965 ‑ unknownAuckland
Browse 1965 ‑ unknown Auckland
🌀 7607 7607
Defence Headquarters New Zealand Standard Defence Filing System (SDFS)

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	The Standard Defence Filing System (SDFS) is the records standard classification system used by the former Ministry of Defence and its successor agency the New Zealand Defence Force (NZDF) for registering manual records. The SDFS is based on a system used within the Canadian federal public service, and was introduced gradually within the NZDF between 1983-1988. The SDFS was implemented to standardise the classification system used by Defence Headquarters and each of the single services; Army, Navy, and Air Force.



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	The SDFS classification structure is organised on a block series method. The blocks are divided by hundreds or thousands. Thereafter, the blocks are arranged by series of primary numbers, primary subjects and sub-subjects. The systems classification structure is broadly by function, then by subject categories. (See 'Finding Aids' for more detailed information.)



	The SDFS Primary Number Blocks



	

		1000-1999      General Administration, Organisation and Management

	

		2000-2099      Intelligence

	

		2100-2199      Security

	

		2200-2499      NATO

	

		2500-2599      Standardisation

	

		2600-2699      DEVIL programme

	

		2700-2899      Communications - Electronics

	

		2900-2999      Publications

	

		3000-3699      Plans, Operations and Readiness

	

		4000-4499      Not Allocated

	


		4500-4999      Training

	

		5000-5999       Personnel

	

		6000-6599       Not Allocated

	

		6600-6899       Medical Services

	

		6900-6999       Dental Services

	

		7000-7499       Finance and Accounting

	

		7500-7599       Transportation

	

		7600-7999       Works and Real Estate

	

		8000-8999        Not Allocated

	

		9000-9999        Not Allocated

	

		10000-19999   Equipment and Supplies





	Although the SDFS system of arrangement is primarily numerically based, there is provision for the inclusion alpha codes to denote organisation entities (e.g. PB = Personnel Branch, FIN BR = Finance Branch) and alphanumeric reference codes to identify geographic locations for capital works and buildings (e.g. A49 = Ponsonby, B58 = Upper Hutt). Also some file identifiers include an alpha code to denote subject content (e.g. DCP = Defence Commitments Programme, LOAC = Law of Armed Conflict).   



	The SDFS provides for the establishment of both Policy and General subject files within each major file block group. Within the Defence Force records the use of the term ‘general’ file has become quite varied, with it being used as either the equivalent of a policy file, an overview file for higher-level documents or as a miscellaneous repository.



	The New Zealand Defence Force was established in November 1989 when the Ministry of Defence was divided into two separate organisations, the NZDF and a new civilian staffed Ministry of Defence. The NZDF continued to use the SDFS system, while the new Ministry of Defence established a new records classification system. In preparation for the new defence structure change the former Ministry of Defence Headquarters in October 1989 closed off all its file volumes in the SDFS. The NZDF Headquarters from November 1989 opened new volumes for each SDFS file.



	This Series contains SDFS records for both the former Ministry of Defence Headquarters and the NZDF Headquarters.



	

	

	

	 

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	All records have open public access unless they fall into one of the following categories:



	1.  All records are restricted for 25 years from date of file closure in order to protect the political and administrative processes.



	2.  The following records are restricted for 70 years from date of closure in order to preserve personal privacy:



	    Staff in Confidence files

	    Files of a disciplinary and investigative nature

	    Complaints or irregularities

	    Honours and awards, housing, legal aid and promotions

	    Other records containing sensitive information on individual personnel



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	5.  Records relating to criminal proceedings outside the jurisdiction of the New Zealand Defence Force are restricted for 100 years from date of closure in order to preserve personal privacy.



	6.  The following military chaplain records are restricted in order to protect personal privacy:



	    Baptism and Confirmation Registers restricted for 100 years from date of last entry

	    Marriage Registers are restricted for 80 years from date of last entry

	    Death Registers are restricted for 50 years from date of last entry



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	9.  Court Martial records are restricted indefinitely in accordance with s 75 of the Court Martial Act 2007 and require the authority of the Judge Advocate General for disclosure.



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Series


1983 ‑ current

Wellington repository

The Standard Defence Filing System (SDFS) is the records standard classification system used by the Ministry of Defence and its successor agency the New Zealand Defence Force (NZDF) for registering manual records. The SDFS was implemented over the period 1983-1988 firstly into the Defence Headquarters and then each of the single services; Army, Navy, and Air Force.

Split pin files in manila folders.

Show History

The Standard Defence Filing System (SDFS) is the records standard classification system used by the former Ministry of Defence and its successor agency the New Zealand Defence Force (NZDF) for registering manual records. The SDFS is based on a system used within the Canadian federal public service, and was introduced gradually within the NZDF between 1983-1988. The SDFS was implemented to standardise the classification system used by Defence Headquarters and each of the single services; Army, Navy, and Air Force.

Implementation of the SDFS started in the then Defence Headquarters, and then gradually throughout the single Services. When the SDFS was implemented in 1983, some earlier papers were added to the new filing system which means the date range of files is earlier than the date range of the series.

The SDFS classification structure is organised on a block series method. The blocks are divided by hundreds or thousands. Thereafter, the blocks are arranged by series of primary numbers, primary subjects and sub-subjects. The systems classification structure is broadly by function, then by subject categories. (See 'Finding Aids' for more detailed information.)

The SDFS Primary Number Blocks

1000-1999 General Administration, Organisation and Management

2000-2099 Intelligence

2100-2199 Security

2200-2499 NATO

2500-2599 Standardisation

2600-2699 DEVIL programme

2700-2899 Communications - Electronics

2900-2999 Publications

3000-3699 Plans, Operations and Readiness

4000-4499 Not Allocated

4500-4999 Training

5000-5999 Personnel

6000-6599 Not Allocated

6600-6899 Medical Services

6900-6999 Dental Services

7000-7499 Finance and Accounting

7500-7599 Transportation

7600-7999 Works and Real Estate

8000-8999 Not Allocated

9000-9999 Not Allocated

10000-19999 Equipment and Supplies

Although the SDFS system of arrangement is primarily numerically based, there is provision for the inclusion alpha codes to denote organisation entities (e.g. PB = Personnel Branch, FIN BR = Finance Branch) and alphanumeric reference codes to identify geographic locations for capital works and buildings (e.g. A49 = Ponsonby, B58 = Upper Hutt). Also some file identifiers include an alpha code to denote subject content (e.g. DCP = Defence Commitments Programme, LOAC = Law of Armed Conflict).

The SDFS provides for the establishment of both Policy and General subject files within each major file block group. Within the Defence Force records the use of the term ‘general’ file has become quite varied, with it being used as either the equivalent of a policy file, an overview file for higher-level documents or as a miscellaneous repository.

The New Zealand Defence Force was established in November 1989 when the Ministry of Defence was divided into two separate organisations, the NZDF and a new civilian staffed Ministry of Defence. The NZDF continued to use the SDFS system, while the new Ministry of Defence established a new records classification system. In preparation for the new defence structure change the former Ministry of Defence Headquarters in October 1989 closed off all its file volumes in the SDFS. The NZDF Headquarters from November 1989 opened new volumes for each SDFS file.

This Series contains SDFS records for both the former Ministry of Defence Headquarters and the NZDF Headquarters.



Browse1983 ‑ currentWellington
Browse 1983 ‑ current Wellington
🌀 7494 7494
Defence Headquarters Multiple Number Subject Files

Raw data from Axiell backend


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The Defence Headquarters Standard Defence Filing System (SDFS) replaced the Defence Headquarters MNS System in 1983. Even after the closure of Defence Headquarters MNS system was replaced in 1983, papers continued to be added to some of the closed files.


The New Zealand Defence Force Headquarters still retains the files in the Defence Headquarters MNS System that contain sensitive security or defence information.


 


 


 


 

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	    Marriage Registers are restricted for 80 years from date of last entry

	    Death Registers are restricted for 50 years from date of last entry



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Series


1964 ‑ 1983

Wellington repository

The files in this series are part of the Multiple Number Subject (MNS) System that operated in the Defence Headquarters of the Ministry of Defence and documented the policies, operations and general administrative activities of the Ministry.

Split pin files

The files in this series are part of the Multiple Number Subject (MNS) system that operated in the Defence Headquarters of the Ministry of Defence. The MNS System was established with the formation of the Ministry of Defence in 1964, and documented the policies, operations and general administrative activities of the Ministry. Although most of the files were created after 1963, some records from predecessor agencies were incorporated into the Defence Headquarters MNS System.

The Defence Headquarters Standard Defence Filing System (SDFS) replaced the Defence Headquarters MNS System in 1983. Even after the closure of Defence Headquarters MNS system was replaced in 1983, papers continued to be added to some of the closed files.

The New Zealand Defence Force Headquarters still retains the files in the Defence Headquarters MNS System that contain sensitive security or defence information.



Browse1964 ‑ 1983Wellington
Browse 1964 ‑ 1983 Wellington
🌀 7560 7560
Army General Staff Standard Defence Filing System Files (SDFS)

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The Standard Defence Filing System (SDFS) is the records standard classification system used by the former Ministry of Defence and its successor agency the New Zealand Defence Force (NZDF) for registering manual records. The SDFS is based on a system used within the Canadian federal public service, and was introduced gradually within the NZDF between 1983-1988. The SDFS was implemented to standardise the classification system used by Defence Headquarters and each of the single services; Army, Navy, and Air Force. 


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The SDFS Primary Number Blocks



    

    
1000-1999    General Administration, Organisation and Management 

    

    

    
2000-2099    Intelligence 

    

    

    
2100-2199    Security 

    

    

    
2200-2499    Not Allocated 

    

    

    
2500-2599    Standardisation 

    

    

    
2600-2699    Not Allocated 

    

    

    
2700-2899    Communications - Electronics 

    

    

    
2900-2999    Publications 

    

    

    
3000-3999    Plans, Operations and Readiness 

    

    

    
4000-4499    Not Allocated 

    

    

    
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8000-8999      Not Allocated 

    

    

    
9000-9999      Not Allocated 

    

    

    
10000-19999   Equipment and Supplies Phases 

    




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The New Zealand Defence Force was established in November 1989 when the Ministry of Defence was divided into two separate organisations, the NZDF and a new civilian staffed Ministry of Defence. The NZDF continued to use the SDFS system, while the new Ministry of Defence established a new records classification system. 

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	    Files of a disciplinary and investigative nature

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	    Marriage Registers are restricted for 80 years from date of last entry

	    Death Registers are restricted for 50 years from date of last entry



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Series


1988 ‑ current

Wellington repository

The Standard Defence Filing System (SDFS) is the records standard classification system used by the former Ministry of Defence and its successor agency the New Zealand Defence Force (NZDF) for registering manual records. The SDFS was implemented between 1983-1988 in to the Defence Headquarters and each of the single services; Army, Navy, and Air Force. The SDFS classification structure is organised on a block series method.

Split pin files

Show History

The Standard Defence Filing System (SDFS) is the records standard classification system used by the former Ministry of Defence and its successor agency the New Zealand Defence Force (NZDF) for registering manual records. The SDFS is based on a system used within the Canadian federal public service, and was introduced gradually within the NZDF between 1983-1988. The SDFS was implemented to standardise the classification system used by Defence Headquarters and each of the single services; Army, Navy, and Air Force.

Implementation of the SDFS started in the then Defence Headquarters, and then gradually throughout the single Services. When the SDFS was implemented in 1983, some earlier papers were added to the new filing system which means the date range of files is earlier than the date range of the series.

The SDFS classification structure is organised on a block series method. The blocks are divided by hundreds or thousands. Thereafter, the blocks are arranged by series of primary numbers, primary subjects and sub-subjects. The systems classification structure is broadly by function, then by subject categories.

The SDFS Primary Number Blocks

1000-1999 General Administration, Organisation and Management

2000-2099 Intelligence

2100-2199 Security

2200-2499 Not Allocated

2500-2599 Standardisation

2600-2699 Not Allocated

2700-2899 Communications - Electronics

2900-2999 Publications

3000-3999 Plans, Operations and Readiness

4000-4499 Not Allocated

4500-4999 Training

5000-5999 Personnel

6000-6599 Not Allocated

6600-6899 Medical Services

6900-6999 Dental Services

7000-7499 Finance and Accounting

7500-7599 Transportation

7600-7999 Works and Real Estate

8000-8999 Not Allocated

9000-9999 Not Allocated

10000-19999 Equipment and Supplies Phases

Although the SDFS system of arrangement is primarily numerically based, there is provision for the inclusion alpha codes to denote organisation entities (e.g. PB = Personnel Branch, FIN BR = Finance Branch) and alphanumeric reference codes to identify geographic locations for capital works and buildings (e.g. A49 = Ponsonby, B58 = Upper Hutt). Also some file identifiers include an alpha code to denote subject content (e.g. DCP = Defence Commitments Programme, LOAC = Law of Armed Conflict).

The SDFS provides for the establishment of both Policy and General subject files within each major file block group. Within the Defence Force records the use of the term ‘general’ file has become quite varied, with it being used as either the equivalent of a policy file, an overview file for higher-level documents or as a miscellaneous repository.

The New Zealand Defence Force was established in November 1989 when the Ministry of Defence was divided into two separate organisations, the NZDF and a new civilian staffed Ministry of Defence. The NZDF continued to use the SDFS system, while the new Ministry of Defence established a new records classification system.



Browse1988 ‑ currentWellington
Browse 1988 ‑ current Wellington
🌀 7557 7557
Air Staff Standard Defence Filing System Files (SDFS)

Raw data from Axiell backend


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The SDFS Primary Number Blocks



    
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2000-2099    Intelligence 

    
2100-2199    Security 

    
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	    Honours and awards, housing, legal aid and promotions

	    Other records containing sensitive information on individual personnel



	3.  Records containing financially sensitive information are restricted for 70 years from date of closure in order to protect business interests



	4.  Records containing personal medical information or information linking casualty names with injuries, accidents or sickness are restricted for 100 years from date of closure in order to preserve personal privacy.



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Series


1983 ‑ current


Wellington repository

The Standard Defence Filing System (SDFS) is the records standard classification system used by the former Ministry of Defence and its successor agency the New Zealand Defence Force (NZDF) for registering manual records. The SDFS was implemented between 1983-1988 in to the Defence Headquarters and each of the single services; Army, Navy, and Air Force. The SDFS classification structure is organised on a block series method.

Split Pin Files

Show History

The Standard Defence Filing System (SDFS) is the records standard classification system used by the former Ministry of Defence and its successor agency the New Zealand Defence Force (NZDF) for registering manual records. The SDFS is based on a system used within the Canadian federal public service, and was introduced gradually within the NZDF between 1983-1988. The SDFS was implemented to standardise the classification system used by Defence Headquarters and each of the single services; Army, Navy, and Air Force.

Implementation of the SDFS started in the then Defence Headquarters, and then gradually throughout the single Services. When the SDFS was implemented in 1983, some earlier papers were added to the new filing system which means the date range of files is earlier than the date range of the series.

The SDFS classification structure is organised on a block series method. The blocks are divided by hundreds or thousands. Thereafter, the blocks are arranged by series of primary numbers, primary subjects and sub-subjects. The systems classification structure is broadly by function, then by subject categories.

The SDFS Primary Number Blocks

1000-1999 General Administration, Organisation and Management

2000-2099 Intelligence

2100-2199 Security

2200-2499 Not Allocated

2500-2599 Standardisation

2600-2699 Not Allocated

2700-2899 Communications - Electronics

2900-2999 Publications

3000-3999 Plans, Operations and Readiness

4000-4499 Not Allocated

4500-4999 Training

5000-5999 Personnel

6000-6599 Not Allocated

6600-6899 Medical Services

6900-6999 Dental Services

7000-7499 Finance and Accounting

7500-7599 Transportation

7600-7999 Works and Real Estate

8000-8999 Not Allocated

9000-9999 Not Allocated

10000-19999 Equipment and Supplies Phases

Although the SDFS system of arrangement is primarily numerically based, there is provision for the inclusion of alpha codes to denote organisation entities (e.g. PB = Personnel Branch, FIN BR = Finance Branch) and alphanumeric reference codes to identify geographic locations for capital works and buildings (e.g. A49 = Ponsonby, B58 = Upper Hutt). Also some file identifiers include an alpha code to denote subject content (e.g. DCP = Defence Commitments Programme, LOAC = Law of Armed Conflict).

The SDFS provides for the establishment of both Policy and General subject files within each major file block group. Within the Defence Force records the use of the term ‘general’ file has become quite varied, with it being used as either the equivalent of a policy file, an overview file for higher-level documents or as a miscellaneous repository.

The New Zealand Defence Force was established in November 1989 when the Ministry of Defence was divided into two separate organisations, the NZDF and a new civilian staffed Ministry of Defence. The NZDF continued to use the SDFS system, while the new Ministry of Defence established a new records classification system.



Browse1983 ‑ currentWellington
Browse 1983 ‑ current Wellington
🌀 W3488 W3488
W3488 - These records include: Training, Discipline, Organisation, Honours and Awards, Committees, Complaints, Security, Personnel reports, and Tengah Wives Club files.

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	Preservation Access Statement



	Some records are protected under section 49(1)(a) of the Public Records Act 2005.



	Photographs require that gloves are worn when viewing.

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Accession


1957 ‑ 1989


Wellington repository

These records include: Training, Discipline, Organisation, Honours and Awards, Committees, Complaints, Security, Personnel reports, and Tengah Wives Club files.


Browse1957 ‑ 1989Wellington
Browse 1957 ‑ 1989 Wellington
🌀 19754 19754
Joint Service Organisation files

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	    Honours and awards, housing, legal aid and promotions

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	    Death Registers are restricted for 50 years from date of last entry



	7.  Records containing legal advice are restricted in accordance with paragraphs 4.58 to 4.68 of the Cabinet Manual 2008 and are not to be released without the approval of the Attorney-General.



	8. The record of proceedings of a court of inquiry are restricted indefinitely in accordance with s 200T of the Armed Forces Discipline Act 1971 and are not to be disclosed without the authority of the superior commander of the Service concerned.



	9.  Court Martial records are restricted indefinitely in accordance with s 75 of the Court Martial Act 2007 and require the authority of the Judge Advocate General for disclosure.



	10.  Some NZDF files are restricted from record lists for 100 years from date of file closure for reasons of security for serving military personnel and to protect sensitive personal privacy.

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1949 ‑ 1964


Wellington repository

The Joint Service Organisation (JSO) records series contains multiple number subject (MNS) files. The JSO files document the cooperation and coordination among the New Zealand army, navy and air force on such matters as personnel, logistics, administration, supply, planning, intelligence and alliances.

Split pin files.

Show History

This records series was established within the Defence Secretariat of the Prime Minister's Department in c.1949 to support the functioning of the Joint Service Organisation (JSO). The JSO was a series of up to thirty-five joint Service Defence committees set up to provide coordination among the activities of the New Zealand army, navy and air force. Several military officers were seconded to the Defence Secretariat to service the JSO.

At some stage in 1956-57 the JSO files were either top numbered or documents re-filed on different files.

There a number of issues relating to the JSO file titles, as follows:

A considerable number of the titles contain the word general, but many of these files contain substantial and significant information.

Many of the file titles do not accurately reflect actual file content.

Some file titles that seem significant, only contain copies of duplicates and reference information from allied nations.

Although the JSO records series was formally created in 1949, some predecessor records where incorporated into the records series. The JSO records series was closed in 1964 when the functions of the Defence Secretariat and Joint Service Organisation were transferred to the new Ministry of Defence. After the closure of the JSO record series, papers continued to be added to some of the files.

The New Zealand Defence Force Headquarters still retains the files in the JSO record series that contain sensitive security or defence information.

The Ministry of Defence Headquarters Multiple Number Subject (MNS) System replaced the JSO files in 1964.

Some of the JSO files transferred to Archives New Zealand have had original documents moved onto parallel files. These parallel files contain sensitive information relating to national security. On each file where documents have been removed, a note to this effect has been placed on the file. A parallel file has the identical title, record number and part number information as the main original file.



Browse1949 ‑ 1964Wellington
Browse 1949 ‑ 1964 Wellington

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Headquarters New Zealand Defence Force  >  Defence Headquarters New Zealand Standard Defence Filing System (SDFS)

ID Name Date Held At
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1988 ‑ 1989 Wellington
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🌀 R9113969 R9113969
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1988Wellington
1988 Wellington

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