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(
    [entityType] => ITEM
    [entity] => Array
        (
            [contextId] => aims
            [description] => Array
                (
                    [0] => The Standard Defence Filing System (SDFS) is the records standard classification system used by the former Ministry of Defence and its successor agency the New Zealand Defence Force (NZDF) for registering manual records. The SDFS was implemented between 1983-1988 in to the Defence Headquarters and each of the single services; Army, Navy, and Air Force. The SDFS classification structure is organised on a block series method.
                )

            [id] => 7557
            [idSort] => 7557
            [name] => Air Staff Standard Defence Filing System Files (SDFS)
            [custom] => Array
                (
                    [custom5] => Split Pin Files
                )

            [identifier] => Array
                (
                    [priref] => Array
                        (
                            [0] => 16616
                        )

                )

            [digitalRecordInArchive] => 
            [hasBeginningDate] => Array
                (
                    [normalizedValue] => 1983-01-01T00:00:00.0Z
                    [dateQualifier] => Array
                        (
                            [0] => approximate
                            [1] => yearOnly
                        )

                )

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                            [0] => current
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                )

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                (
                    [0] => Array
                        (
                            [name] => Files
                            [type] => SeriesFormat
                        )

                )

            [history] => 
The Standard Defence Filing System (SDFS) is the records standard classification system used by the former Ministry of Defence and its successor agency the New Zealand Defence Force (NZDF) for registering manual records. The SDFS is based on a system used within the Canadian federal public service, and was introduced gradually within the NZDF between 1983-1988. The SDFS was implemented to standardise the classification system used by Defence Headquarters and each of the single services; Army, Navy, and Air Force. 
Implementation of the SDFS started in the then Defence Headquarters, and then gradually throughout the single Services. When the SDFS was implemented in 1983, some earlier papers were added to the new filing system which means the date range of files is earlier than the date range of the series. 
The SDFS classification structure is organised on a block series method. The blocks are divided by hundreds or thousands. Thereafter, the blocks are arranged by series of primary numbers, primary subjects and sub-subjects. The systems classification structure is broadly by function, then by subject categories. 
The SDFS Primary Number Blocks

    
1000-1999    General Administration, Organisation and Management 
    
2000-2099    Intelligence 
    
2100-2199    Security 
    
2200-2499    Not Allocated 
    
2500-2599    Standardisation 
    
2600-2699    Not Allocated 
    
2700-2899    Communications - Electronics 
    
2900-2999    Publications 
    
3000-3999    Plans, Operations and Readiness 
    
4000-4499    Not Allocated 
    
4500-4999    Training 
    
5000-5999     Personnel 
    
6000-6599     Not Allocated 
    
6600-6899     Medical Services 
    
6900-6999     Dental Services 
    
7000-7499     Finance and Accounting 
    
7500-7599     Transportation 
    
7600-7999     Works and Real Estate 
    
8000-8999      Not Allocated 
    
9000-9999      Not Allocated 
    
10000-19999   Equipment and Supplies Phases 

Although the SDFS system of arrangement is primarily numerically based, there is provision for the inclusion of alpha codes to denote organisation entities (e.g. PB = Personnel Branch, FIN BR = Finance Branch) and alphanumeric reference codes to identify geographic locations for capital works and buildings (e.g. A49 = Ponsonby, B58 = Upper Hutt). Also some file identifiers include an alpha code to denote subject content (e.g. DCP = Defence Commitments Programme, LOAC = Law of Armed Conflict).    
The SDFS provides for the establishment of both Policy and General subject files within each major file block group. Within the Defence Force records the use of the term ‘general’ file has become quite varied, with it being used as either the equivalent of a policy file, an overview file for higher-level documents or as a miscellaneous repository. 
The New Zealand Defence Force was established in November 1989 when the Ministry of Defence was divided into two separate organisations, the NZDF and a new civilian staffed Ministry of Defence. The NZDF continued to use the SDFS system, while the new Ministry of Defence established a new records classification system.  
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                    [0] => Array
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                            [type] => HoldingsYears
                            [hasBeginningDate] => Array
                                (
                                    [type] => YearStartHoldings
                                    [normalizedValue] => 1971-01-01T00:00:00.0Z
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                                        (
                                            [0] => exact
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                            [hasEndDate] => Array
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                                    [type] => YearEndHoldings
                                    [normalizedValue] => 2001-01-01T00:00:00.0Z
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                                            [0] => exact
                                            [1] => yearOnly
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                                )

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                )

            [isAssociatedWithPlace] => Array
                (
                    [0] => Array
                        (
                            [name] => Wellington repository
                        )

                )

            [itemType] => Series
            [managementRelation] => Array
                (
                    [0] => Array
                        (
                            [name] => Headquarters New Zealand Defence Force
                            [type] => controlled_by
                            [hasBeginningDate] => Array
                                (
                                    [normalizedValue] => 1989-01-01T00:00:00.0Z
                                    [dateQualifier] => Array
                                        (
                                            [0] => exact
                                            [1] => yearOnly
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                                )

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                                (
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                                            [0] => current
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                            [itemType] => Agency
                            [relationHasSource] => ABFK
                        )

                    [1] => Array
                        (
                            [name] => Ministry of Defence Headquarters
                            [type] => controlled_by
                            [hasBeginningDate] => Array
                                (
                                    [normalizedValue] => 1983-01-01T00:00:00.0Z
                                    [dateQualifier] => Array
                                        (
                                            [0] => approximate
                                            [1] => yearOnly
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                                (
                                    [normalizedValue] => 1989-01-01T00:00:00.0Z
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                                            [0] => exact
                                            [1] => yearOnly
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                                )

                            [itemType] => Agency
                            [relationHasSource] => AALJ
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            [rdfType] => recordSet
            [recordIsMissing] => 
            [ricClassification] => ALPHANUMERIC
            [ricClassificationDescription] => Block Alpha-Numeric Subject files.
            [sequentialRelation] => Array
                (
                    [0] => Array
                        (
                            [name] => Air Staff files
                            [type] => preceding
                            [hasBeginningDate] => Array
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                                    [normalizedValue] => 1983-01-01T00:00:00.0Z
                                    [dateQualifier] => Array
                                        (
                                            [0] => approximate
                                            [1] => yearOnly
                                        )

                                )

                            [itemType] => Series
                            [relationHasTarget] => 7281
                        )

                )

            [seriesAccessContacts] => 

	Information Services Manager

	Information Services

	HQ NZ Defence Force

	Private Bag

	WELLINGTON

	DSSG.Registry.IM@NZDF.mil.nz
            [seriesRestrictionReason] => 

	All records have open public access unless they fall into one of the following categories:

	1.  All records are restricted for 25 years from date of file closure in order to protect the political and administrative processes.

	2.  The following records are restricted for 70 years from date of closure in order to preserve personal privacy:

	    Staff in Confidence files

	    Files of a disciplinary and investigative nature

	    Complaints or irregularities

	    Honours and awards, housing, legal aid and promotions

	    Other records containing sensitive information on individual personnel

	3.  Records containing financially sensitive information are restricted for 70 years from date of closure in order to protect business interests

	4.  Records containing personal medical information or information linking casualty names with injuries, accidents or sickness are restricted for 100 years from date of closure in order to preserve personal privacy.

	5.  Records relating to criminal proceedings outside the jurisdiction of the New Zealand Defence Force are restricted for 100 years from date of closure in order to preserve personal privacy.

	6.  The following military chaplain records are restricted in order to protect personal privacy:

	    Baptism and Confirmation Registers restricted for 100 years from date of last entry

	    Marriage Registers are restricted for 80 years from date of last entry

	    Death Registers are restricted for 50 years from date of last entry

	7.  Records containing legal advice are restricted in accordance with paragraphs 4.58 to 4.68 of the Cabinet Manual 2008 and are not to be released without the approval of the Attorney-General.

	8. The record of proceedings of a court of inquiry are restricted indefinitely in accordance with s 200T of the Armed Forces Discipline Act 1971 and are not to be disclosed without the authority of the superior commander of the Service concerned.

	9.  Court Martial records are restricted indefinitely in accordance with s 75 of the Court Martial Act 2007 and require the authority of the Judge Advocate General for disclosure.

	10.  Some NZDF files are restricted from record lists for 100 years from date of file closure for reasons of security for serving military personnel and to protect sensitive personal privacy.
            [setSpec] => series
        )

)