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Array
(
    [entityType] => ITEM
    [entity] => Array
        (
            [contextId] => aims
            [description] => Array
                (
                    [0] => This series is comprised of entry books of outwards letters (1859-77) and outwards telegrams (1869-77). They are addressed to officials of the General and Provincial Governments and to private persons.
                )

            [id] => 8196
            [idSort] => 8196
            [name] => Superintendent's general outwards correspondence
            [custom] => Array
                (
                    [custom5] => Loose papers & bound volumes
                )

            [identifier] => Array
                (
                    [priref] => Array
                        (
                            [0] => 17246
                        )

                )

            [authenticityNote] => This series description was compiled as part of a project to capture the finding aids created prior to 1987 into the GAIMS system. The dates of the series are based on the dates of the holdings.

Provenance:
The records were stored in an attic of the old Provincial Council chambers in Napier until 1900, when they were sent to the Colonial Secretary's Department. They were inventoried c. 1907 and some of the archives were subsequently disposed of.  Some were sent to the Commissioner of Crown Lands at Napier, some of the printed papers were sent to the Government Printer for distribution, and some were destroyed. 

The remaining archives were moved to the Police Headquarters Building in 1911 when water damage was discovered. In 1919 they were reorganised and re-listed. A comparison of this and the earlier inventory show that some further records may have been lost.

Both inventories actually covered the records of three agencies - the Hawke's Bay Provincial Government, the Agent for the General Government at Hawke's Bay and the earlier archives of the Commissioner of Crown Lands at Napier. These had probably been stored together in the Provincial Council chambers and were intermingled to some extent. 

The papers were transferred to the Archives c. 1946 and the three groups were separated.  The arrangement of the record groups followed their original arrangement as closely as possible, but in cases where the papers were completely confused or where they had lost all trace of their old order, new series and groupings were made.

For full details see  "National Archives Preliminary Inventory No.6"
            [conditionsOfAccess] => Open
            [digitalRecordInArchive] => 
            [hasBeginningDate] => Array
                (
                    [normalizedValue] => 1859-01-01T00:00:00.0Z
                    [dateQualifier] => Array
                        (
                            [0] => approximate
                            [1] => yearOnly
                        )

                )

            [hasEndDate] => Array
                (
                    [normalizedValue] => 1877-01-01T00:00:00.0Z
                    [dateQualifier] => Array
                        (
                            [0] => approximate
                            [1] => yearOnly
                        )

                )

            [hasOrHadCategory] => Array
                (
                    [0] => Array
                        (
                            [name] => Loose Papers
                            [type] => SeriesFormat
                        )

                )

            [history] => 
These comprise entry books of outwards letters (1859-77) and outwards telegrams (1869-77). They are addressed to officials of the General and Provincial Governments and to private persons.
The letters and telegrams deal with the same topics as the inwards correspondence described in series 8193 and 8194. At the front of each volume is an index of the names of those written to.
There are also four folders of drafts and duplicates of outwards letters and telegrams in addition to the 10 volumes of outward letters.
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                    [0] => Array
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                            [type] => HoldingsYears
                            [hasBeginningDate] => Array
                                (
                                    [type] => YearStartHoldings
                                    [normalizedValue] => 1859-01-01T00:00:00.0Z
                                    [dateQualifier] => Array
                                        (
                                            [0] => exact
                                            [1] => yearOnly
                                        )

                                )

                            [hasEndDate] => Array
                                (
                                    [type] => YearEndHoldings
                                    [normalizedValue] => 1877-01-01T00:00:00.0Z
                                    [dateQualifier] => Array
                                        (
                                            [0] => exact
                                            [1] => yearOnly
                                        )

                                )

                        )

                )

            [isAssociatedWithPlace] => Array
                (
                    [0] => Array
                        (
                            [name] => Wellington repository
                        )

                )

            [itemType] => Series
            [rdfType] => recordSet
            [recordIsMissing] => 
            [ricClassificationDescription] => Chronological, by date of letter.
            [seriesRestrictionReason] => No Restrictions
            [setSpec] => series
        )

)