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Array
(
    [entityType] => ITEM
    [entity] => Array
        (
            [contextId] => aims
            [description] => Array
                (
                    [0] => This series was the fifth sequence of central filing systems used by the Department of Internal Affairs. It was used by a variety of divisions or branches within the Department for a variety of functions. It was also used by agencies which relied on the Department for administrative support, such as the Local Government Commission.
                )

            [id] => 7536
            [idSort] => 7536
            [name] => Central filing system [fifth sequence]
            [custom] => Array
                (
                    [custom5] => Split-pin files
                )

            [identifier] => Array
                (
                    [priref] => Array
                        (
                            [0] => 16595
                        )

                )

            [authenticityNote] => 

	Some files in this series were created in the nineteenth or early-mid twentieth centuries and then ''top-numbered'' – that is, given new record numbers belonging to series 7536. Such records were originally part of the predecessor registered filing systems of the series described here.
            [conditionsOfAccess] => Restricted
            [digitalRecordInArchive] => 
            [hasBeginningDate] => Array
                (
                    [normalizedValue] => 1977-01-01T00:00:00.0Z
                    [dateQualifier] => Array
                        (
                            [0] => approximate
                            [1] => yearOnly
                        )

                )

            [hasEndDate] => Array
                (
                    [dateQualifier] => Array
                        (
                            [0] => unknown
                        )

                )

            [hasOrHadCategory] => Array
                (
                    [0] => Array
                        (
                            [name] => Files
                            [type] => SeriesFormat
                        )

                )

            [history] => 

	This series replaced series 6015, which was the previous Department of Internal Affairs [DIA] file classification. It is not clear when the new file classification first came into use. However, the changeover took place over an extended period. Different parts of the department appear to have begun using this series at different times. Indeed, it is possible that some parts of the Department may have implemented the file classification in quite different ways.

	Some of the older files in this series have been top-numbered – that is, given new record numbers. Thus the series includes items that record actions as early as 1873.

	The alpha prefix of each file reference denotes either the DIA division that created the file, or the subject or function documented by the file. Alphabetical prefixes include ADM Administration, CIT Citizenship, CON Constitutional, LGC Local Government Commission, MIN Ministerial Issues, VRA Video Recordings Authority, and WIL Wildlife.

	The second element of the file reference is a number denoting a particular subject. For instance, the research unit files have sub-series number subjects such as 1/ Recreation, 4/ Historic Places, 13/ Non Departmental, 27/ NZ Planning Council, and 29/ Royal Commission on Social Policy.

	The third element of the file reference denotes a particular kind of project or activity. For instance, the research unit files have sub-sub-series number subjects such as 100/ Research Project, 300/ Background Paper, 700/ Statistical Analysis, and 800/ Graduate Projects.

	Series 7873

	Readers should note that related series 7873, Co-ordination Files, was part of the same series but was given a different classification by Internal Affairs.  Accordingly it has been assigned a separate series number.

	Note on LGC Files

	Since the late 1970s the Local Government Commission [LGC] has assumed responsibility for its own records, maintaining a single series after closure of the Internal Affairs classification sub-series 176/- and 197/-.  It should therefore be noted that many earlier files are from the Internal Affairs record-keeping system [Series 6015].  Selected files in the LGC sub-series within 7536, W5027, are controlled by the Annual Report Register in series 7701; please refer to series 7701 documentation for more information.

	Note on CUL File

	Series 7536, W5104 consists of a single file retained by the Department of Internal Affairs Historical Branch.  This Historical Publications Advisory Committee file deals with the Dictionary of New Zealand Biography.

	Note on W5328

	This accession includes a number of files relating to the Commonwealth Youth Programme (originally serviced by the Youth and Community Development Division of the Department of Internal Affairs) that were passed to the Ministry of Youth Affairs when they took over the responsibility for this programme.

	Note on W5600

	The records in this accession were created by the Local Government Rates Enquiry which was supported by the Executive Government Support Office of the Department of Internal Affairs, and were given the alpha prefix LGRI.

	Note on W5613

	This accession contains alpha-numeric multiple-number subject files inherited by the Ministry for Culture and Heritage from the Department of Internal Affairs.  The alpha prefix of each file reference denotes either the DIA division that created the file, or the subject or function documented by the file.  Alphabetical prefixes include;  CUL Cultural, CON Constitutional and Awards and WAR sub-series within the alpha-numeric series which formed the central filing system of Department of Internal Affairs.

	W5890

	This accession also contains alpha-numeric multiple-number subject files inherited by the Ministry for Culture and Heritage from the Department of Internal Affairs. As above, the alpha prefix of each file reference denotes either the DIA division that created the file, or the subject or function documented by the file. Alphabetical prefixes in this accession include: AA - Antiquities Act; CUL - Cultural; CON - Constitutional; HC - Hillary Commission; HG - History/Heritage Group; MG - National Monuments and War Graves; RAS - Recreational and Sport; SFL - Sports Fitness and Leisure; VC - Visits and Ceremonial.

	W3778

	This accession contains alpha-numeric subject files related to the New Zealand 1990 Commission, a group formed under the Department of Internal Affairs for which the Department was partially responsible for funding. The alphabetical prefix in this accession is CUL - Cultural, followed by 22/- denoting the sub-series number subject '1990 Commemorations', followed by the file reference denoting the particular kind of project or activity.
            [isAssociatedWithDate] => Array
                (
                    [0] => Array
                        (
                            [type] => HoldingsYears
                            [hasBeginningDate] => Array
                                (
                                    [type] => YearStartHoldings
                                    [normalizedValue] => 1873-01-01T00:00:00.0Z
                                    [dateQualifier] => Array
                                        (
                                            [0] => exact
                                            [1] => yearOnly
                                        )

                                )

                            [hasEndDate] => Array
                                (
                                    [type] => YearEndHoldings
                                    [normalizedValue] => 2007-01-01T00:00:00.0Z
                                    [dateQualifier] => Array
                                        (
                                            [0] => exact
                                            [1] => yearOnly
                                        )

                                )

                        )

                )

            [isAssociatedWithPlace] => Array
                (
                    [0] => Array
                        (
                            [name] => Wellington repository
                        )

                )

            [itemType] => Series
            [rdfType] => recordSet
            [recordIsMissing] => 
            [ricClassificationDescription] => Alpha-numeric subject classification
            [seriesAccessContacts] => 

	Accession W5084:

	Approval to access restricted files must be sought from Privacy Officer Department of Internal Affairs PO Box 805 Wellington.

	Accession W5360 (Gaming, Censorship and Film files):

	Researchers wishing to access this accession before the end of the restriction, should contact The Manager Information Services Department of Internal Affairs PO Box 805 Wellington.

	Accessions W5613 and W5890:

	Approval to access restricted files should be directed to: Chief Information Officer, Ministry for Culture and Heritage, P.O.Box 5364, WELLINGTON 6145 (info@mch.govt.nz).
            [seriesRestrictionReason] => 

	Accession W5084:

	Anzac Fellowship Case files. Length of restriction: 70 years from date of file closure. Grounds: Privacy Act 1993

	

	Accession W5360 (Gaming, Censorship and Film files):

	File FIL 2/24/22, which concerns complaints about the chief censor's performance, is restricted for 70 years from the date of file closure to prevent the disclosure of sensitive personal information about complainants.

	

	Accession W5333 (Lottery Board files):

	No restrictions on access.

	Accession W5328:

	No restrictions on access.

	Accession W5560:

	No restrictions on access

	Accession W5613:

	Custody of artefacts case files within sub-series 7/4/2-7/4/2/45 are restricted for 70 years under Section 17 of the Antiquities Act 1975, amended 2006.

	Accession W5683:

	No restrictions on access.

	Accession W5890:

	Two files to be restricted on the grounds of personal privacy. The duration of the restriction is 70 years from date of file closure. The files covered by this restriction are:

	

		MCB 11/1, National War Memorial/Carillon - Staffing, 16/10/1991 - 26/09/1997;
	

		MCB 11/2, National War Memorial/Carillon - Budget, 01/04/1992 - 02/05/1995.


	Accession W3778:

	No restrictions on access.
            [setSpec] => series
        )

)