🔍 Archway-style Collections Search

Collected from local cache

Raw data from Axiell backend

Array
(
    [entityType] => ITEM
    [entity] => Array
        (
            [contextId] => aims
            [description] => Array
                (
                    [0] => This series comprised the central subject filing system of the Department of Lands and Survey. Files were predominantly concerned with land administration, transactions, legislation and related organisations/bodies.
                )

            [id] => 6095
            [idSort] => 6095
            [name] => Lands and Survey Central filing system
            [custom] => Array
                (
                    [custom5] => Split-pin files
                )

            [identifier] => Array
                (
                    [priref] => Array
                        (
                            [0] => 15159
                        )

                )

            [authenticityNote] => 

	While items in this series date from c.1858, file classifications of this type were not created until after the 1912 Public Service Commission. All the control records for the series date from 1914, which has been used as the approximate start date for the series. In addition to this central file system, the Department of Lands and Survey created a large variety of registers, indexes, and other records related to specific functions of the Department. Many of these records contain references to multiple subject number files listed in series 6095. These records have only been documented as controlling or related series if there is a direct relationship between the series, e.g. if the purpose of the register or index was to provide access to the files in series 6095. Many of these additional records were transferred to Archives New Zealand in 2001 and 2002. Please refer to the agency documentation for Land Information New Zealand [ABWN] for a full list of series and for unserialised accessions prior to and including W3531. One file (15/244/41) was passed to the Ministry for the Environment, Regional Unit, Dunedin, as it assumed the responsiblity for the Mid Dome Soil Conservation Estate. This file was transferred to the Archives New Zealand Dunedin Regional Office as part of a transfer of other Ministry for the Environment Dunedin files (D525).
            [digitalRecordInArchive] => 
            [hasBeginningDate] => Array
                (
                    [normalizedValue] => 1914-01-01T00:00:00.0Z
                    [dateQualifier] => Array
                        (
                            [0] => approximate
                            [1] => yearOnly
                        )

                )

            [hasEndDate] => Array
                (
                    [normalizedValue] => 2000-01-01T00:00:00.0Z
                    [dateQualifier] => Array
                        (
                            [0] => approximate
                            [1] => yearOnly
                        )

                )

            [hasOrHadCategory] => Array
                (
                    [0] => Array
                        (
                            [name] => Files
                            [type] => SeriesFormat
                        )

                    [1] => Array
                        (
                            [name] => Maps
                            [type] => SeriesFormat
                        )

                    [2] => Array
                        (
                            [name] => Photographic Positives
                            [type] => SeriesFormat
                        )

                )

            [history] => 

	Scope and provenance of series

	

	This series comprised the central subject filing system of the Department of Lands and Survey. Files were predominantly concerned with land administration, transactions, legislation and related organisations/bodies.

	

	Many files in this series contain papers which are dated earlier than the creation of this series. This is due to the practise of removing papers from earlier files, or top numbering files from predecessor series. Papers continued to be added to files after the closure of the series, resulting in some files containing papers up to the early 1990s. The files in this series were also used by the Department of Survey and Land Information (DOSLI) and are still in use by Land Information New Zealand (LINZ). 

	The Department of Conservation also inherited a large amount of files regarding the management of public reserves.  These files continued to be added to up untill the early 1990s.

	

	Records from this series transferred to National Archives before 1987 by the Department of Lands and Survey are listed in the Lands and Survey Record Group (LS) under series 1.

	

	File classification

	

	Files were ordered into a multiple number subject system consisting of 48 sub-series (see Additional Finding Aids field for a list of these). The file references were generally broken down hierarchically into 2 to 3 subject-based sub-series, for example, all 13/- files concern legislation, all 13/378/- files concern the National Land Development Act 1979, and a 13/378/1 file will deal with a specific aspect of that Act. There are often several hundred files in each sub-series division.

	

	The 'General' and 'Miscellaneous' sub-series (subseries 22/- and 23/- respectively) resemble two multiple number subject systems in themselves in that they contain every subject present in the main multiple-number-subject system plus material that would not easily fit into a main sub-series.

	

	The 17/- sub-series consists of cartographic compilation files created during the production of maps. Every number following 17/- relates to a particular map series, for example, all 17/319/- files relate to the production of New Zealand Map Service (NZMS) series 2 'Topographical Maps'.

	

	Controlling Series

	

	A large index system was maintained by the Department which recorded details of each file: when it was opened and closed, its location or transfer to another department, or if it was top-numbered into a different file system. These indexes also provided subject and nominal access to the files. Please refer to series 8098, 8099, 8900, and 8901 for further details.

	

	Other small indexes or registers were also created for specific purposes, or possibly by individual staff members. Please refer series 8088 and 8877 for further details.

	

	Related Series

	

	Series 8089 and 8906 contain copies of papers relating to specific topics. The original documents are within files in series 6095.
            [isAssociatedWithDate] => Array
                (
                    [0] => Array
                        (
                            [type] => HoldingsYears
                            [hasBeginningDate] => Array
                                (
                                    [type] => YearStartHoldings
                                    [normalizedValue] => 1859-01-01T00:00:00.0Z
                                    [dateQualifier] => Array
                                        (
                                            [0] => exact
                                            [1] => yearOnly
                                        )

                                )

                            [hasEndDate] => Array
                                (
                                    [type] => YearEndHoldings
                                    [normalizedValue] => 2002-01-01T00:00:00.0Z
                                    [dateQualifier] => Array
                                        (
                                            [0] => exact
                                            [1] => yearOnly
                                        )

                                )

                        )

                )

            [isAssociatedWithPlace] => Array
                (
                    [0] => Array
                        (
                            [name] => Dunedin repository
                        )

                )

            [itemType] => Series
            [managementRelation] => Array
                (
                    [0] => Array
                        (
                            [name] => Land Information New Zealand, Auckland Regional Office
                            [type] => controlled_by
                            [hasBeginningDate] => Array
                                (
                                    [normalizedValue] => 1996-01-01T00:00:00.0Z
                                    [dateQualifier] => Array
                                        (
                                            [0] => exact
                                            [1] => yearOnly
                                        )

                                )

                            [hasEndDate] => Array
                                (
                                    [normalizedValue] => 2011-01-01T00:00:00.0Z
                                    [dateQualifier] => Array
                                        (
                                            [0] => exact
                                            [1] => yearOnly
                                        )

                                )

                            [itemType] => Agency
                            [relationHasSource] => BAJZ
                        )

                    [1] => Array
                        (
                            [name] => Department of Survey and Land Information, Auckland District Office
                            [type] => controlled_by
                            [hasBeginningDate] => Array
                                (
                                    [normalizedValue] => 1987-01-01T00:00:00.0Z
                                    [dateQualifier] => Array
                                        (
                                            [0] => exact
                                            [1] => yearOnly
                                        )

                                )

                            [hasEndDate] => Array
                                (
                                    [normalizedValue] => 1996-01-01T00:00:00.0Z
                                    [dateQualifier] => Array
                                        (
                                            [0] => exact
                                            [1] => yearOnly
                                        )

                                )

                            [itemType] => Agency
                            [relationHasSource] => BAIE
                        )

                    [2] => Array
                        (
                            [name] => Ministry for Culture and Heritage
                            [type] => controlled_by
                            [hasBeginningDate] => Array
                                (
                                    [normalizedValue] => 2000-01-01T00:00:00.0Z
                                    [dateQualifier] => Array
                                        (
                                            [0] => exact
                                            [1] => yearOnly
                                        )

                                )

                            [hasEndDate] => Array
                                (
                                    [normalizedValue] => 2003-01-01T00:00:00.0Z
                                    [dateQualifier] => Array
                                        (
                                            [0] => exact
                                            [1] => yearOnly
                                        )

                                )

                            [itemType] => Agency
                            [relationHasSource] => ADNX
                        )

                    [3] => Array
                        (
                            [name] => Land Information New Zealand, National Office
                            [type] => controlled_by
                            [hasBeginningDate] => Array
                                (
                                    [normalizedValue] => 1996-01-01T00:00:00.0Z
                                    [dateQualifier] => Array
                                        (
                                            [0] => exact
                                            [1] => yearOnly
                                        )

                                )

                            [hasEndDate] => Array
                                (
                                    [normalizedValue] => 2011-01-01T00:00:00.0Z
                                    [dateQualifier] => Array
                                        (
                                            [0] => exact
                                            [1] => yearOnly
                                        )

                                )

                            [itemType] => Agency
                            [relationHasSource] => ABWN
                        )

                    [4] => Array
                        (
                            [name] => Department of Lands
                            [type] => controlled_by
                            [hasBeginningDate] => Array
                                (
                                    [normalizedValue] => 1987-01-01T00:00:00.0Z
                                    [dateQualifier] => Array
                                        (
                                            [0] => exact
                                            [1] => yearOnly
                                        )

                                )

                            [hasEndDate] => Array
                                (
                                    [normalizedValue] => 1989-01-01T00:00:00.0Z
                                    [dateQualifier] => Array
                                        (
                                            [0] => exact
                                            [1] => yearOnly
                                        )

                                )

                            [itemType] => Agency
                            [relationHasSource] => AAQU
                        )

                    [5] => Array
                        (
                            [name] => Department of Conservation, Head Office
                            [type] => controlled_by
                            [hasBeginningDate] => Array
                                (
                                    [normalizedValue] => 1987-01-01T00:00:00.0Z
                                    [dateQualifier] => Array
                                        (
                                            [0] => exact
                                            [1] => yearOnly
                                        )

                                )

                            [hasEndDate] => Array
                                (
                                    [normalizedValue] => 2014-01-01T00:00:00.0Z
                                    [dateQualifier] => Array
                                        (
                                            [0] => exact
                                            [1] => yearOnly
                                        )

                                )

                            [itemType] => Agency
                            [relationHasSource] => AANS
                        )

                    [6] => Array
                        (
                            [name] => Landcorp Farming Limited, Head Office
                            [type] => controlled_by
                            [hasBeginningDate] => Array
                                (
                                    [normalizedValue] => 1987-01-01T00:00:00.0Z
                                    [dateQualifier] => Array
                                        (
                                            [0] => exact
                                            [1] => yearOnly
                                        )

                                )

                            [hasEndDate] => Array
                                (
                                    [normalizedValue] => 1989-01-01T00:00:00.0Z
                                    [dateQualifier] => Array
                                        (
                                            [0] => exact
                                            [1] => yearOnly
                                        )

                                )

                            [itemType] => Agency
                            [relationHasSource] => AAMX
                        )

                    [7] => Array
                        (
                            [name] => Department of Survey and Land Information, Head Office
                            [type] => controlled_by
                            [hasBeginningDate] => Array
                                (
                                    [normalizedValue] => 1987-01-01T00:00:00.0Z
                                    [dateQualifier] => Array
                                        (
                                            [0] => exact
                                            [1] => yearOnly
                                        )

                                )

                            [hasEndDate] => Array
                                (
                                    [normalizedValue] => 1996-01-01T00:00:00.0Z
                                    [dateQualifier] => Array
                                        (
                                            [0] => exact
                                            [1] => yearOnly
                                        )

                                )

                            [itemType] => Agency
                            [relationHasSource] => AAFV
                        )

                    [8] => Array
                        (
                            [name] => Department of Lands and Survey, Head Office
                            [type] => controlled_by
                            [hasBeginningDate] => Array
                                (
                                    [normalizedValue] => 1914-01-01T00:00:00.0Z
                                    [dateQualifier] => Array
                                        (
                                            [0] => exact
                                            [1] => yearOnly
                                        )

                                )

                            [hasEndDate] => Array
                                (
                                    [normalizedValue] => 1987-01-01T00:00:00.0Z
                                    [dateQualifier] => Array
                                        (
                                            [0] => exact
                                            [1] => yearOnly
                                        )

                                )

                            [itemType] => Agency
                            [relationHasSource] => AADS
                        )

                    [9] => Array
                        (
                            [name] => Department of Internal Affairs, Head Office
                            [type] => controlled_by
                            [hasBeginningDate] => Array
                                (
                                    [normalizedValue] => 1989-01-01T00:00:00.0Z
                                    [dateQualifier] => Array
                                        (
                                            [0] => exact
                                            [1] => yearOnly
                                        )

                                )

                            [hasEndDate] => Array
                                (
                                    [normalizedValue] => 2000-01-01T00:00:00.0Z
                                    [dateQualifier] => Array
                                        (
                                            [0] => exact
                                            [1] => yearOnly
                                        )

                                )

                            [itemType] => Agency
                            [relationHasSource] => AAAC
                        )

                )

            [rdfType] => recordSet
            [recordIsMissing] => 
            [recordResourceRelation] => Array
                (
                    [0] => 8088
                )

            [ricClassification] => NUMERICAL
            [ricClassificationDescription] => Numerical, by multiple number subject classification
            [sequentialRelation] => Array
                (
                    [0] => Array
                        (
                            [name] => Annual / Straight Number Files
                            [type] => preceding
                            [hasBeginningDate] => Array
                                (
                                    [normalizedValue] => 1914-01-01T00:00:00.0Z
                                    [dateQualifier] => Array
                                        (
                                            [0] => exact
                                            [1] => yearOnly
                                        )

                                )

                            [itemType] => Series
                            [relationHasTarget] => 7611
                        )

                    [1] => Array
                        (
                            [name] => Wellington Office filing system [first sequence]
                            [type] => succeeding
                            [hasBeginningDate] => Array
                                (
                                    [normalizedValue] => 1987-01-01T00:00:00.0Z
                                    [dateQualifier] => Array
                                        (
                                            [0] => exact
                                            [1] => yearOnly
                                        )

                                )

                            [itemType] => Series
                            [relationHasSource] => 25385
                        )

                    [2] => Array
                        (
                            [name] => Alphanumeric subject files
                            [type] => succeeding
                            [hasBeginningDate] => Array
                                (
                                    [normalizedValue] => 1977-01-01T00:00:00.0Z
                                    [dateQualifier] => Array
                                        (
                                            [0] => approximate
                                            [1] => yearOnly
                                        )

                                )

                            [itemType] => Series
                            [relationHasSource] => 7613
                        )

                )

            [seriesAccessContacts] => 

	Requests for access should be made in writing to:

	For land acquisition files:

	Manager, Crown Property Regulatory

	Land Information New Zealand

	155 The Terrace,

	PO Box 5501

	Wellington 6145

	Central email: customersupport@linz.govt.nz

	Central office telephone: 0800 665 463 (New Zealand only)

	Central office telephone:  +64 4 460 0110

	Central office fax: +64 4 472 2244

	For all other files from this series:

	Team Manager, Centre Support, Hamilton Office

	Land Information New Zealand

	Private Bag 3028

	Hamilton 3240

	DX GX10069

	Central office telephone: 0800 665 463 (New Zealand only)

	Central office fax (main): +64 7 858 5488

	(Details current as at 2019.)

	For further information regarding preservation conditions:

	Research Services, Archives New Zealand Head Office

	PO Box 12050

	Wellington

	NEW ZEALAND
            [seriesRestrictionReason] => 

	Restrictions vary for the component accessions of this series. Items may be restricted from date of closure because they contain personal information about individuals (in accordance with the Privacy Act 1993) or because they contain sensitive information provided to the Crown in confidence (in accordance with s.9 (2) of the Official Information Act 1982).

	For reasons of personal privacy, all Land Tenure Case Files are restricted for 40 years from the date of record closure.

	Accredited LINZ contractors have open access upon verification of credentials. For list of accredited providers see http://www.linz.govt.nz/crown-property/service-providers/company-name

	W3169; W4918; W5099; W5280; W5154; W5388;  W5198, W5491 and D525: No access restrictions

	W5097: Items marked "Restricted" in the series are restricted for 70 years. All other items in this series have no access restrictions.

	W3429; W5021: Items marked "Restricted" in the series are restricted for 40 years. All other items in this series have no access restrictions.

	W3531, W3529; W3268 and W3430: The following restrictions apply to all items (see below).

	All parts of all case files are closed to public access for 40 years from the date of last action to protect personal subject matter.

	- After 40 years access is to be unrestricted.

	All general or policy files are open to public access subject to any non-government researcher signing an undertaking not to disclose or use any information of a personal nature that:

	(1) Is less than 40 years old

	(2) Refers to case files which are still restricted (ie. are less than 40 years old).

	- After 50 years access to be unrestricted.

	 The researcher declaration can be obtained by Archives New Zealand staff using Objective ID A60654.

	The restrictions on public access do not apply to authorised government staff, i.e. currently from Lands and Survey and the Rural Bank

	Accredited agents of Land Information New Zealand and those to whom the Chief Crown Property Officer, Land Information New Zealand has given written authorisation are exempted from the restriction.

	 

	Preservation Conditions

	Some records are protected under section 49(1)(a) of the Public Records Act 2005.

	Photographs require that gloves are worn when viewing.

	 

	 
            [setSpec] => series
        )

)