🗄 Letter and telegram books

ⓘ

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	This series description was compiled as part of a project to capture the finding aids created prior to 1987 into the GAIMS system. The dates of the series are based on the dates of the holdings.

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	This series is comprised of outwards letter and telegram books of the Mines Department. The records functioned as follows:



	1. MD4 Outward Letterbooks



	(i) Each letter is numbered sequentially through the year (annual number system).



	(ii) The number of the corresponding letter in the main inwards correspondence system is noted at the top of each letter.



	(iii) Copies of the outwards letters were also attached to the related inwards letters, as well as draft copies of outwards letters in some cases.



	(iv) The number of the outward letter is minuted on the inward letter.



	(v) The outward letterbooks are indexed by official (e.g. Warden, Inspector of Mines at the front.



	(vi) Although the outward letterbooks held at Archives New Zealand start in 1882, there were outward letterbooks prior to this date, as copies of these outward letters are attached to the inwards correspondence. This enlightened practice has mitigated the loss of the earlier letterbooks and facilitated research.



	2. MD4 Telegram Books



	(i)   Prior to 1885, telegrams were copied into the outwards letterbooks. A copy of the telegram is attached to the inwards correspondence, and apart from its length and format is undistinguishable from an outwards letter.



	(ii) Although the relevant outwards correspondence number is minuted on the front of the letter in the case of an outward letter, the number of a telegram is often not noted, only the date sent (e.g. MD 83/1123).



	(iii) From 1885 copies of telegrams were arranged in outwards telegram books. There is unfortunately nothing in the way of notation to link them with the main inwards correspondence system.



	(iv) Linkages can be established through the indexes to the inwards correspondence system, however it is a process frequently fraught with frustrations due to inadequacies of the indexes or inconsistencies in registration. At any rate this process is rendered unnecessary as copies of telegrams were attached to inwards correspondence.



	(v) Telegram books are indexed at the front, by official.



	3. MD4 Board of Examiners – Outwards Correspondence



	Under the Mining Act of 1891, a Board of Examiners was appointed to conduct examinations of applicants for certificates as mine managers, battery managers etc. These letters by the Secretary of the Board were thus addressed to successful, unsuccessful and aspiring applicants.



	(i)   There is a nominal index at the front of this letterbook.



	(ii)  Again there is no notation in the actual letterbook to link these letters with the corresponding items in the main inwards system, however it is quite easy to find the individual's initial query or application through the indexes to the main inwards correspondence system.



	(iii) Prior to the creation of the Board of Examiners in 1897, outwards correspondence regarding positions as mine managers etc were part of the main correspondence system, and letters to applicants are found in outwards letterbooks and attached to inwards correspondence.



	4. MD4 Secretary of the Mining Bureau - Outwards Correspondence



	Most of these letters are solicitations for contributions to a Mines Department publication called the "New Zealand Mines Record", which was edited by P. Galvin, Secretary of Mining Bureau, from 1897-1909. There are no linkages between these letters and the main inwards correspondence system. The letterbooks are indexed at the front by name and subject (in alphabetical order).

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Series

19397

1882 ‑ 1909

This series is comprised of outwards letter and telegram books of the Mines Department.

Wellington repository

This series description was compiled as part of a project to capture the finding aids created prior to 1987 into the GAIMS system. The dates of the series are based on the dates of the holdings.


Numerical

Volumes

No restrictions

Show History

This series is comprised of outwards letter and telegram books of the Mines Department. The records functioned as follows:

1. MD4 Outward Letterbooks

(i) Each letter is numbered sequentially through the year (annual number system).

(ii) The number of the corresponding letter in the main inwards correspondence system is noted at the top of each letter.

(iii) Copies of the outwards letters were also attached to the related inwards letters, as well as draft copies of outwards letters in some cases.

(iv) The number of the outward letter is minuted on the inward letter.

(v) The outward letterbooks are indexed by official (e.g. Warden, Inspector of Mines at the front.

(vi) Although the outward letterbooks held at Archives New Zealand start in 1882, there were outward letterbooks prior to this date, as copies of these outward letters are attached to the inwards correspondence. This enlightened practice has mitigated the loss of the earlier letterbooks and facilitated research.

2. MD4 Telegram Books

(i)   Prior to 1885, telegrams were copied into the outwards letterbooks. A copy of the telegram is attached to the inwards correspondence, and apart from its length and format is undistinguishable from an outwards letter.

(ii) Although the relevant outwards correspondence number is minuted on the front of the letter in the case of an outward letter, the number of a telegram is often not noted, only the date sent (e.g. MD 83/1123).

(iii) From 1885 copies of telegrams were arranged in outwards telegram books. There is unfortunately nothing in the way of notation to link them with the main inwards correspondence system.

(iv) Linkages can be established through the indexes to the inwards correspondence system, however it is a process frequently fraught with frustrations due to inadequacies of the indexes or inconsistencies in registration. At any rate this process is rendered unnecessary as copies of telegrams were attached to inwards correspondence.

(v) Telegram books are indexed at the front, by official.

3. MD4 Board of Examiners – Outwards Correspondence

Under the Mining Act of 1891, a Board of Examiners was appointed to conduct examinations of applicants for certificates as mine managers, battery managers etc. These letters by the Secretary of the Board were thus addressed to successful, unsuccessful and aspiring applicants.

(i)   There is a nominal index at the front of this letterbook.

(ii)  Again there is no notation in the actual letterbook to link these letters with the corresponding items in the main inwards system, however it is quite easy to find the individual's initial query or application through the indexes to the main inwards correspondence system.

(iii) Prior to the creation of the Board of Examiners in 1897, outwards correspondence regarding positions as mine managers etc were part of the main correspondence system, and letters to applicants are found in outwards letterbooks and attached to inwards correspondence.

4. MD4 Secretary of the Mining Bureau - Outwards Correspondence

Most of these letters are solicitations for contributions to a Mines Department publication called the "New Zealand Mines Record", which was edited by P. Galvin, Secretary of Mining Bureau, from 1897-1909. There are no linkages between these letters and the main inwards correspondence system. The letterbooks are indexed at the front by name and subject (in alphabetical order).


Letter books and telegram books

🌀 Archives NZ / CC BY


Searching within Series Letter and telegram books

—

74 results in Letter and telegram books

Filters
CSV Export
ID Name Date Held At
🌀 R16800799 R16800799
Telegram book number 18 - 02 January 1901 - 20 May 1902ⓘ

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Item

R16800799

1901 ‑ 1902

Letter and telegram books

Mines Department

Wellington repository

Physical

Open

Text

67

69

MD4

Item Inquiry — Reading Room Pre-Orders

🌀 Archives NZ / CC BY 2.0

1901 ‑ 1902Wellington 		1901 ‑ 1902 Wellington
🌀 R16800796 R16800796
Telegram book number 15 - 23 January 1898 - 14 December 1898ⓘ

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Item

R16800796

1898

Letter and telegram books

Mines Department

Wellington repository

Physical

Open

Text

64

66

MD4

Item Inquiry — Reading Room Pre-Orders

🌀 Archives NZ / CC BY 2.0

1898Wellington 		1898 Wellington
🌀 R16800802 R16800802
Telegram book number 21 - 09 March 1905 - 19 July 1906ⓘ

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Item Inquiry — Reading Room Pre-Orders

🌀 Archives NZ / CC BY 2.0

1905 ‑ 1906Wellington 		1905 ‑ 1906 Wellington
🌀 R16800800 R16800800
Telegram book number 19 - 23 May 1902 - 20 October 1903ⓘ

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Item Inquiry — Reading Room Pre-Orders

🌀 Archives NZ / CC BY 2.0

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Telegram book number 22 - Telegram Grants, 06 July 1903 - 07 December 1905ⓘ

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🌀 Archives NZ / CC BY 2.0

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MD4

Item Inquiry — Reading Room Pre-Orders

🌀 Archives NZ / CC BY 2.0

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🌀 Archives NZ / CC BY 2.0

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🌀 Archives NZ / CC BY 2.0

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Item Inquiry — Reading Room Pre-Orders

🌀 Archives NZ / CC BY 2.0

1885 ‑ 1886Wellington 		1885 ‑ 1886 Wellington
🌀 R16800759 R16800759
Letter book - 06 June - 15 November 1901ⓘ

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Item Inquiry — Reading Room Pre-Orders

🌀 Archives NZ / CC BY 2.0

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Item Inquiry — Reading Room Pre-Orders

🌀 Archives NZ / CC BY 2.0

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🌀 R16800774 R16800774
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🌀 Archives NZ / CC BY 2.0

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🌀 Archives NZ / CC BY 2.0

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MD4

Item Inquiry — Reading Room Pre-Orders

🌀 Archives NZ / CC BY 2.0

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MD4

Item Inquiry — Reading Room Pre-Orders

🌀 Archives NZ / CC BY 2.0

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1895 ‑ 1896

Letter and telegram books

Mines Department

Wellington repository

Physical

Open

Text

60

62

MD4

Item Inquiry — Reading Room Pre-Orders

🌀 Archives NZ / CC BY 2.0

1895 ‑ 1896Wellington 		1895 ‑ 1896 Wellington
🌀 R16800793 R16800793
Telegram book number 12 - 16 January - 19 August 1896ⓘ

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Wellington repository

Physical

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63

MD4

Item Inquiry — Reading Room Pre-Orders

🌀 Archives NZ / CC BY 2.0

1896Wellington 		1896 Wellington

Archives NZ results via API under CC BY 2.0 license