🏢 Registrar-General's Office

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                    [custom1] => Location:
Auckland 1848-1865
Wellington 1865-1977
Lower Hutt 1977-2002
Wellington 2002-Current

Legislation:
Establishing - two authorities
An ordinance for regulating marriages in New Zealand, 28 September 1847 (No.7 of Session VIII)
An ordinance for registering births deaths and marriages in the colony of New Zealand, 15 October 1847 (No.9 of Session VIII)
Administered -
Marriage Act 1904 not in list of statutes.
Infants Act 1939 ditto.

Notes from version of ABIY maintained by Archives New Zealand, Auckland Regional Office:
The births deaths and marriages function has been administered through the Lower Hutt district since 1892. The Lower Hutt Maori Registration District for Maori births deaths and marriages opened on 1 July 1950 and closed 13 December 1961. The registers were held at the Lower Hutt District Court.   A1382 (13872-13878) transferred on 15/06/01 [AT 2000/26]
                    [custom2] => The Department of Justice, The Directory of Official Information 1993-1995, (Wellington, 1993) 

The Department of Statistics, New Zealand Official Yearbook (1894, 1950, 1951, 1955, 1956, Wellington)

The Department of Justice and Priestley, B, Open justice : a guide to information within the Department of Justice, (Wellington, 1982)
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Name

Although this agency has commonly been known as ‘Births, Deaths, and Marriages’ this has never been an official legal title. The Births, Deaths, and Marriages Registration Act 1995 provided for the appointment of a Registrar-General, and referred to the administrative unit headed by this official as both the ‘Office of the Registrar-General’, and the ‘Registrar-General’s Office’. The latter title has been preferred, as it is shorter.

Establishment

An ordinance which came into force from 1 January 1848 made provision for a Government record of births and deaths and also a Registrar-General to administer the function. While this Ordinance did not precisely make registration of births and deaths compulsory, it did make notification of births and deaths compulsory and also required registration particulars to be furnished on the deputy registrar's request. Under the 1848 provisions many registrations were made. However, for some years (certainly until 1854 and possibly a year or so later) the requirements of the Ordinance were not fully known or completely enforced. The Registration Act, 1858, operative from 1 January 1859, provided for compulsory registration of births and deaths.

Functions

The Registrar-General’s Office has had three core functions

  • Maintaining national registers of births, deaths, and marriages
  • Providing access to these records
  • Providing certified copies of these records

The office has also been responsible for registering marriage celebrants, recording changes of name by deed poll, adoptions, sexual assignments and reassignments. It has issued certificates of no impediment for people who wished to marry overseas, compiled a register of paternity orders, and recorded re-registrations of births where a child’s natural parents marry subsequent to the birth. At one time it was also responsible for the registration of aliens.

Records Kept

The records maintained by the office of the Registrar-General have included the national copies of the birth, death, and marriage registers, and copies of marriage licences. Many records generated by the registration process, such as birth notifications, birth registrations, medical certificates of cause of death, death registration forms, notices of intended marriage, and consents to the marriage of a minor were not retained at head office.

Administration

Until 1899 there were no other offices in the registrar-general’s branch. Deputy registrars were appointed for each registration district. The officials appointed as deputy registrars in each district had many other duties – postmaster, registrar of electors, returning officer, court registrar – and thus could not be said to be part of the office of the registrar general. However, in 1899 district offices were opened in the main centres. The registrars in these offices were listed in the Registrar-General’s branch on the civil list.

Until 1931 the Registrar-General’s office was part of the Colonial Secretary’s Office / Department of Internal Affairs. In 1931 it moved into the Department of Justice, where it stayed until 1995. For much of this time there was a close relationship between the Registrar-General’s Office and the Chief Electoral Office. From 1965 to 1995 the statutory offices of Registrar General and Chief Electoral Officer were held by the same person, and administered out of the same physical office. However, on 1 October 1995, the statutory office of the Registrar-General, Births, Deaths and Marriages was transferred to the control of the Department of Internal Affairs after the restructuring of the Department of Justice. This severed the relationship with the Chief Electoral Office.

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Agency

ABIY

1848 ‑ 

Other

Registered births, deaths, and marriages.

Wellington

Show History

Name

Although this agency has commonly been known as ‘Births, Deaths, and Marriages’ this has never been an official legal title. The Births, Deaths, and Marriages Registration Act 1995 provided for the appointment of a Registrar-General, and referred to the administrative unit headed by this official as both the ‘Office of the Registrar-General’, and the ‘Registrar-General’s Office’. The latter title has been preferred, as it is shorter.

Establishment

An ordinance which came into force from 1 January 1848 made provision for a Government record of births and deaths and also a Registrar-General to administer the function. While this Ordinance did not precisely make registration of births and deaths compulsory, it did make notification of births and deaths compulsory and also required registration particulars to be furnished on the deputy registrar's request. Under the 1848 provisions many registrations were made. However, for some years (certainly until 1854 and possibly a year or so later) the requirements of the Ordinance were not fully known or completely enforced. The Registration Act, 1858, operative from 1 January 1859, provided for compulsory registration of births and deaths.

Functions

The Registrar-General’s Office has had three core functions

  • Maintaining national registers of births, deaths, and marriages
  • Providing access to these records
  • Providing certified copies of these records

The office has also been responsible for registering marriage celebrants, recording changes of name by deed poll, adoptions, sexual assignments and reassignments. It has issued certificates of no impediment for people who wished to marry overseas, compiled a register of paternity orders, and recorded re-registrations of births where a child’s natural parents marry subsequent to the birth. At one time it was also responsible for the registration of aliens.

Records Kept

The records maintained by the office of the Registrar-General have included the national copies of the birth, death, and marriage registers, and copies of marriage licences. Many records generated by the registration process, such as birth notifications, birth registrations, medical certificates of cause of death, death registration forms, notices of intended marriage, and consents to the marriage of a minor were not retained at head office.

Administration

Until 1899 there were no other offices in the registrar-general’s branch. Deputy registrars were appointed for each registration district. The officials appointed as deputy registrars in each district had many other duties – postmaster, registrar of electors, returning officer, court registrar – and thus could not be said to be part of the office of the registrar general. However, in 1899 district offices were opened in the main centres. The registrars in these offices were listed in the Registrar-General’s branch on the civil list.

Until 1931 the Registrar-General’s office was part of the Colonial Secretary’s Office / Department of Internal Affairs. In 1931 it moved into the Department of Justice, where it stayed until 1995. For much of this time there was a close relationship between the Registrar-General’s Office and the Chief Electoral Office. From 1965 to 1995 the statutory offices of Registrar General and Chief Electoral Officer were held by the same person, and administered out of the same physical office. However, on 1 October 1995, the statutory office of the Registrar-General, Births, Deaths and Marriages was transferred to the control of the Department of Internal Affairs after the restructuring of the Department of Justice. This severed the relationship with the Chief Electoral Office.


Location:

Auckland 1848-1865

Wellington 1865-1977

Lower Hutt 1977-2002

Wellington 2002-Current

Legislation:

Establishing - two authorities

An ordinance for regulating marriages in New Zealand, 28 September 1847 (No.7 of Session VIII)

An ordinance for registering births deaths and marriages in the colony of New Zealand, 15 October 1847 (No.9 of Session VIII)

Administered -

Marriage Act 1904 not in list of statutes.

Infants Act 1939 ditto.

Notes from version of ABIY maintained by Archives New Zealand, Auckland Regional Office:

The births deaths and marriages function has been administered through the Lower Hutt district since 1892. The Lower Hutt Maori Registration District for Maori births deaths and marriages opened on 1 July 1950 and closed 13 December 1961. The registers were held at the Lower Hutt District Court. A1382 (13872-13878) transferred on 15/06/01 [AT 2000/26]


The Department of Justice, The Directory of Official Information 1993-1995, (Wellington, 1993)

The Department of Statistics, New Zealand Official Yearbook (1894, 1950, 1951, 1955, 1956, Wellington)

The Department of Justice and Priestley, B, Open justice : a guide to information within the Department of Justice, (Wellington, 1982)











🌀 Archives NZ / CC BY


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Registrar-General's Office  >  "The Electoral Index to Places and Streets"

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🌀 R8514962 R8514962
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Births, Deaths and Marriages 
PO Box 10 526 
Wellington
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Accession


1982 ‑ 1995


Wellington repository

Deed Poll application files for changes of name - 1985/1-2809

Restricted


Browse1982 ‑ 1995Wellington
Browse 1982 ‑ 1995 Wellington