๐Ÿ—ƒ W3599

ⓘ

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            [unserialisedAccessStatement] => Staff personal files recommended for permanent retention, and staff service schedules are restricted for 100 years after the date of birth of the person concerned, or if this is not known, 40 years after the date of their resignation/retirement from the Department. To gain access to these records proof confirming a date of birth or resignation/retirement outside the stated restriction periods, or written permission from the access contact, will be required.
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Accession

W3599

1904 ‑ 1989

Multiple number subject files and unregistered staff personal files

Wellington repository

Files

Department of Maori Affairs staff personal files


🌀 Archives NZ / CC BY


Searching within Accession W3599

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Archives NZ results via API under CC BY 2.0 license

This Accession is related to:

ID Name Browse Date Held At
🌀 869 869
Multiple number subject filesⓘ

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            [1] => Multiple number subject files
            [2] => This series comprised the main multiple number subject record-keeping system of the Department of Maori Affairs and successor agencies, and the associated Office of the Maori Trustee. Files contain detailed information on matters relating to Maori land, culture and society, Maori and Pakeha interaction and reaction, and Maori response to government agencies.
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            [1] => This series comprised the main multiple number subject record-keeping system of the Department of Maori Affairs and successor agencies, and the associated Office of the Maori Trustee. Files contain detailed information on matters relating to Maori land, culture and society, Maori and Pakeha interaction and reaction, and Maori response to government agencies.
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	This series comprised the main multiple number subject record-keeping system of the Department of Maori Affairs and successor agencies, and the associated Office of the Maori Trustee.

	

	The system included records relating to these agencies' major functions of finance, legal, community services, housing, and information services, and their internal administration. Files contain detailed information on matters relating to Maori land, culture and society, Maori and Pakeha interaction and reaction, and Maori response to government agencies.

	

	The system was controlled by a system of records index files, rather than index cards.

	

	As the Maori Affairs Department provided clerical services for the Maori Land Court, Maori Trustee and Maori Land Development Board, significant sections of series 869 relate to these agencies. These files include policy files as well as detailed records of individual land development schemes. The Maori Trust Office continued to maintain sequences of series 869 since its separation from Maori Affairs in 1953.

	

	Predecessor series to 869 include the pre-1931 annual single number system of the Native Secretary/Department (Record Group series MA1, series 16036) and the 'special file' series (MA13, series 16046). There are examples of top-numbered files from each of these series in series 869. Series 869 is also documented in the Maori Affairs Record Group as the post-1931 system of registered files.

	

	Files which were previously in series 7011 ('Ex-Department of Maori Affairs Files') and 7021 ('Maori Interpreters Files') have now been integrated into series 869. The only difference between these files and those already in series 869 was a change of transferring agency.

	

	Those files previously in 7011 and 7021 are listed under accession W4644.  Files about Maori Interpreters are in the 114/- sub-series. Files formerly listed under 7011 which were retained by Te Puni Kokiri for administrative use (particularly those in the 58/ to 67/ sub-series) are no longer listed. To view these files please contact Te Puni Kokiri [if required, a list of the files removed from these lists is held in Archives New Zealand job file 94/232, part 3].

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Access conditions for all records in series 869 are being reviewed so that they are consistent across all accessions. It is likely that the restriction period for some items will be amended, and that further files requiring restrictions will be identified [see Archives New Zealand job file 2002/0987].

The restrictions described below will continue to be implemented until such time as the review is finalised. Please note that the current access conditions are to be applied to records listed in Record Group series MA1 (series 16036), and that all volumes of file reference 57/1 are also restricted for reasons of personal privacy.

100/- files relate to adoptions and have been removed from the public view lists. Adoption files 26/40/130 - 26/40/199 from W3074 have also been removed from the list as have all 10/- and 11/- files regarding mental patients.

Land Development files are restricted for 70 years from date of closure of the files. [58/-, 60/- to 68/- files].

Housing files are restricted for 70 years from date of closure of the files. [30/- and 44/- files].

All Plan and File Records Pertaining to the Construction, Repair and Maintenance of Parliament Buildings are restricted for 100 years from date of record closure, on the grounds of national security.

W3074:
Files containing personal information are restricted for 40 years from the date of the last paper on the file, or 100 years from the date of the person's birth, whichever is longer. To gain access to these records proof confirming a date of birth outside the stated restriction period, or written permission from the access contact, will be required.

The following sequences are restricted on these grounds:

5/160 - 5/4023             26/40/130 - 26/40/199
10/200 - 10/6513         27/1/- (all files)
11/129-11/3183           32/4/1 - 32/4/204
15/1/1 - 15/1/1263       32/5/1 - 32/5/488
15/2/7 - 15/2/489         47/2/33 - 47/2/143
15/3/8 - 15/3/821         54/27/1/1 - 54/27/837
15/4/6 - 15/4/358         100/13/2/- (all files)
15/5/3 - 15/5/200
15/6/38 - 15/6/140
15/7/1 - 15/7/9

Files which were previously numbered 100/13/2 but were later top-numbered are also restricted according to the above guidelines. This applies to file 1/15/6.

W3599:

Files containing personal information are restricted for 70 years after the date of the last paper on the file, to protect the privacy of the persons concerned. The following files are restricted on these grounds: 

9/6/2; 9/7; all subseries 10/- files; all subseries 11/- files; 12/39 onwards to the end of subseries 12; 21/1/27; all 27/1/- files, all 36/7/- files; 36/15/3 - 36/15/12 and 36/17/3 - 36/17/18, 36/18 - all files; all 36/21 files; all 47/2 files; 49/1/1; 49/2/2A - 49/2/9 - allfiles; 49/3/1 - 49/3/10/5 - all files; 54/5/1; 54/9/111 - 54/9/121 - all files; 54/25/9/1 - 54/25/9/2 - all files; 54/27/1 - 54/27/837- all files; all 70/4/- files; all 72/2/- files; 100/1/1 - 100/1/3/4 - all files; 100/1/30 - 100/1/31 - all files; 100/1/41/1; all 100/9/- files; all subseries 107 files. 


W4644 and W5578:

1. 36/18, 36/18/1 and 36/18/2 files are restricted for 100 years from date of birth or 70 years from closure of file, due to issues of personal privacy.  Four files (36/18/1 parts 1-4) contain information on individual adoptees.  For this reason, under the current provisions of the Adoption Act 1955 and the Adult Adoption Act 1985, these files are permanently restricted.

2. Land Development files are restricted for 70 years from date of closure of the files. [58/-, 60/- to 68/- files].

3. Housing files are restricted for 70 years from date of closure of the files. [30/- and 44/- files].

W5004:
Records of the Maori Trustee (ie all records in this accession) are restricted for 70 years from file closure.

 

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	Some of the records in this series contain documents that pre- or post-date this series. These records are described in the predecessor or successor series. Series to series relationships: A number of series transferred by Te Puni Kokiri are possible successor or related series to 869, due to their content. These relationships have not yet been confirmed, therefore see ABJZ agency documentation for more series information. Disposal Authority: Schedule appraisal decisions were based on the precedent of the appraisal carried out in 1985 - see Appraisal Criteria. Destruction Approval: Not all destructions approved under schedule were listed and registered.

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	Persons wishing access Te Puni Kokiri files during the period they are restricted, must apply in writing to: 



	Chief Information Officer

	Te Puni Kokiri

	PO Box 3943

	Wellington 6140

	New Zealand



	Central telephone:  +64 4 819 6000

	Central email: info@tpk.govt.nz



	Persons wishing to access  Te Tumu Paeroa (Maori Trustee) files during the period they are restricted, must apply in writing to:



	General Operations Manager

	Te Tumu Paeroa, Maori Trust Office

	PO Box 5038

	Wellington 6145

	New Zealand



	Freephone: 0800 943 682

	Central office telephone:+64 4 474 4600

	Central office email: contact@tetumupaeroa.co.nz

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Browse results from this Series

Series

869

1931 ‑ current

Wellington repository

This series comprised the main multiple number subject record-keeping system of the Department of Maori Affairs and successor agencies, and the associated Office of the Maori Trustee. Files contain detailed information on matters relating to Maori land, culture and society, Maori and Pakeha interaction and reaction, and Maori response to government agencies.

Restricted

Split-pin files (some in fragile or damaged condition)

Show History

This series comprised the main multiple number subject record-keeping system of the Department of Maori Affairs and successor agencies, and the associated Office of the Maori Trustee.

The system included records relating to these agencies' major functions of finance, legal, community services, housing, and information services, and their internal administration. Files contain detailed information on matters relating to Maori land, culture and society, Maori and Pakeha interaction and reaction, and Maori response to government agencies.

The system was controlled by a system of records index files, rather than index cards.

As the Maori Affairs Department provided clerical services for the Maori Land Court, Maori Trustee and Maori Land Development Board, significant sections of series 869 relate to these agencies. These files include policy files as well as detailed records of individual land development schemes. The Maori Trust Office continued to maintain sequences of series 869 since its separation from Maori Affairs in 1953.

Predecessor series to 869 include the pre-1931 annual single number system of the Native Secretary/Department (Record Group series MA1, series 16036) and the 'special file' series (MA13, series 16046). There are examples of top-numbered files from each of these series in series 869. Series 869 is also documented in the Maori Affairs Record Group as the post-1931 system of registered files.

Files which were previously in series 7011 ('Ex-Department of Maori Affairs Files') and 7021 ('Maori Interpreters Files') have now been integrated into series 869. The only difference between these files and those already in series 869 was a change of transferring agency.

Those files previously in 7011 and 7021 are listed under accession W4644. Files about Maori Interpreters are in the 114/- sub-series. Files formerly listed under 7011 which were retained by Te Puni Kokiri for administrative use (particularly those in the 58/ to 67/ sub-series) are no longer listed. To view these files please contact Te Puni Kokiri [if required, a list of the files removed from these lists is held in Archives New Zealand job file 94/232, part 3].


🌀 Archives NZ / CC BY 2.0

Browse1931 ‑ currentWellington 		Browse 1931 ‑ current Wellington