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Array
(
    [entityType] => ITEM
    [entity] => Array
        (
            [contextId] => aims
            [description] => Array
                (
                    [0] => This is the central correspondence filing system of the Education Department, Head Office between 1914 and 1982.
                )

            [id] => 7749
            [idSort] => 7749
            [name] => Central filing system
            [custom] => Array
                (
                    [custom5] => Split-pin files
                )

            [identifier] => Array
                (
                    [priref] => Array
                        (
                            [0] => 16808
                        )

                )

            [authenticityNote] => 

	Some records in this series contain documents that pre- or post-date the series. These records are described in the predecessor or successor series documentation. Accessions W5082 and W4262 contain records from a predecessor series, now in the 25/- files. The 25/CC (Child Care) files, from the Department of Social Welfare, were top-numbered into the Department of Education's main correspondence filing system. The CC number has been captured as part of the record number, and should be included when ordering items.
            [digitalRecordInArchive] => 
            [hasBeginningDate] => Array
                (
                    [normalizedValue] => 1914-01-01T00:00:00.0Z
                    [dateQualifier] => Array
                        (
                            [0] => exact
                            [1] => yearOnly
                        )

                )

            [hasEndDate] => Array
                (
                    [normalizedValue] => 1982-01-01T00:00:00.0Z
                    [dateQualifier] => Array
                        (
                            [0] => exact
                            [1] => yearOnly
                        )

                )

            [history] => 

	This series was part of the Department of Education's main Head Office correspondence filing system, being the central filing system employed between 1914 and 1982.  The "Old Series", as it became known, documented the department's major functions and activities.

	The series, classified by multiple number subject, replaced the annual single number system that operated until 1914. As the Department periodically purged its records, little from the nineteenth century has survived.

	The "Old Series" was officially closed in 1982 when a major new classification programme was implemented. This new programme led to the creation of the "New Series" (NS). However, papers continued to be filed in the Old Series until the dis-establishment of the Education Department in 1989. 

	

	The item list for the 25/- sub-series includes 25/CC (Child Care) files, top-numbered into this filing system from a predecessor series.  The files were originally created by the Department of Social Welfare, which was responsible for Child Care services between 1972 and 1989.  At that time the files were classified with the designation CC followed by a running number.  In 1989 responsibility for Child Care services, and the associated Child Care records, was transferred to the new Ministry of Education, where the records were incorporated into the 25/- sub-series.  These 25/- files were then transferred to Archives New Zealand by the Ministry of Education as part of accessions W4262 and W5082. 

	Readers should note that Education Department registered files not in the GAIMS system will be controlled by the Education Department [Record Group] agency ACIG.
            [isAssociatedWithDate] => Array
                (
                    [0] => Array
                        (
                            [type] => HoldingsYears
                            [hasBeginningDate] => Array
                                (
                                    [type] => YearStartHoldings
                                    [normalizedValue] => 1899-01-01T00:00:00.0Z
                                    [dateQualifier] => Array
                                        (
                                            [0] => exact
                                            [1] => yearOnly
                                        )

                                )

                            [hasEndDate] => Array
                                (
                                    [type] => YearEndHoldings
                                    [normalizedValue] => 1997-01-01T00:00:00.0Z
                                    [dateQualifier] => Array
                                        (
                                            [0] => exact
                                            [1] => yearOnly
                                        )

                                )

                        )

                )

            [isAssociatedWithPlace] => Array
                (
                    [0] => Array
                        (
                            [name] => Wellington repository
                        )

                )

            [itemType] => Series
            [rdfType] => recordSet
            [recordIsMissing] => 
            [ricClassificationDescription] => Numerical, by multiple number subject
            [seriesAccessContacts] => 

	For access to restricted or potentially restricted material please contact:

	Records Manager, Information Services, Ministry of Education Head Office, PO BOX 1666. Thorndon, WELLINGTON, 6140.

	E-mail: records.services@minedu.govt.nz .

	Access will be granted subject to an agreement of non-disclosure, forbidding reference to individual names.
            [seriesRestrictionReason] => 

	1. Accession W4262:

	Typically, Registers of Admission, Progress and Withdrawal are restricted for 60 years from date of closure.

	Records containing sensitive or private information relating to children will be restricted for 100 years from the date of the last action on the file.

	Records containing sensitive or private information relating to adults will be restricted for 75 years from the date of the last action on the file.

	Records containing legal opinions and restricted indefinitely to protect legal professional privilege. This is any legal advice that has been provided to the Ministry by its internal legal team, a private contractor hired to provide legal advice, or another agency such as the Crown Law Office.

	 

	2. Accession W5082:

	The above restrictions for W4262 also apply to all relevant records in W5082. In addition:

	File 38/4/15 is restricted under the 1993 Privacy Act, for a period of seventy years from the date of the last entry on the file.

	

	[Cabinet papers are restricted for 25 year from date of file closure].
            [setSpec] => series
        )

)