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Array
(
    [entityType] => ITEM
    [entity] => Array
        (
            [contextId] => aims
            [description] => Array
                (
                    [0] => No summary is currently available
                )

            [id] => 6501
            [idSort] => 6501
            [name] => Spare Prints
            [custom] => Array
                (
                    [custom5] => Mainly black and white prints that are stored in vertical file hangers.  Many bear the New Zealand Forest Service - Photo Library label on the reverse side of the print. Average size of prints is 215mm x 60mm.
                )

            [identifier] => Array
                (
                    [priref] => Array
                        (
                            [0] => 15563
                        )

                )

            [conditionsOfAccess] => May be restricted
            [digitalRecordInArchive] => 
            [hasBeginningDate] => Array
                (
                    [normalizedValue] => 1921-01-01T00:00:00.0Z
                    [dateQualifier] => Array
                        (
                            [0] => approximate
                            [1] => yearOnly
                        )

                )

            [hasEndDate] => Array
                (
                    [normalizedValue] => 1986-01-01T00:00:00.0Z
                    [dateQualifier] => Array
                        (
                            [0] => exact
                            [1] => yearOnly
                        )

                )

            [history] => Usually when a negative was produced by John Johns, the New Zealand Forest Service Photographer, he would make three or more prints from that negative. One of the prints would be sent to the Conservancy in which the photograph was taken, one would go into the Black and White Reference Prints cabinets (AAQA 6506) and one or more copies (if the photograph was likely to be of particular interest to researchers), would be placed in the Spare Prints cabinets. The Spare Prints were used as a "back-up" for the Black and White Reference prints so that copies of prints ordered by researchers using the Reference Prints, could be quickly and easily produced. However, the Spare Prints do not comprise a complete duplication of the images found in the Black and White Reference Prints. This is because prints would be used and not replaced and others would be "deleted" or "withdrawn". There are, however, some prints in this series that appear to have survived the deleted or withdrawn process and some may not be duplicated in the Black and White Reference Prints. 

The Spare Prints series contains prints from the following negative groups: 

Negative Series - Negative Range 

'M' M1 - M13433 
NPS 'L' L4/44/4 - L5/8/1/3 
NPS 'R' R4114 - R17585 
NPS 'G' G2866 
NPS 'P' P16568 - P29865 
NPS 'B' B4191 - B17660 
NPS 'A' A163 - A99801 
'F' F1 - F305 
'L' L38 - L6516 
'H' H1 - H1922 
No Prefix 77 - 9298 
Col Various 
'AH' AH17, AH266 
Northwood NA - N58 
Simpson S1 - S99 
Tu Tu15, WI1, WI2 

Many of the Spare Prints bear New Zealand Forest Service - Photo Library labels on their reverse side. The labels usually contain the following information: 

- Negative Number 
- Caption 
- Location of Photograph 
- Photographer 
- Date of Photograph 
- Print Number 
- Subject Classification 

Access by researchers to this group of prints should primarily be made through the Black and White, Colour, Slide Subject Index (AAQA 6507). This subject index will provide access to the Black and White Reference Prints (AAQA 6506) or directly by negative number to the Spare Prints. 

The Spare Prints will only be useful to the researcher (as a copy will usually be found in the Reference Prints), if a print is missing from the Reference Prints or has been "deleted" or "withdrawn" and may possibly (especially for the 'H' prints) be found in the group. Usually if a negative was deleted or withdrawn, the Spare Prints copy would also be removed. 

The Black and White Contact Print Registers (AAQA 6504) are also arranged chronologically in negative number order and may be of assistance. The 'M', NPS, Col, 'AH', Northwood, Simpson and 'Tu' groups of negatives are not included in the Contact Print Registers. 

There is also available, a group of NPS 'A' and 'B' spare black and white prints (AAQA 6559) that were to be integrated into the Spare Prints, but would not fit into the cabinets.
            [isAssociatedWithDate] => Array
                (
                    [0] => Array
                        (
                            [type] => HoldingsYears
                            [hasBeginningDate] => Array
                                (
                                    [type] => YearStartHoldings
                                    [normalizedValue] => 1921-01-01T00:00:00.0Z
                                    [dateQualifier] => Array
                                        (
                                            [0] => approximate
                                            [1] => yearOnly
                                        )

                                )

                            [hasEndDate] => Array
                                (
                                    [type] => YearEndHoldings
                                    [normalizedValue] => 1986-01-01T00:00:00.0Z
                                    [dateQualifier] => Array
                                        (
                                            [0] => exact
                                            [1] => yearOnly
                                        )

                                )

                        )

                )

            [isAssociatedWithPlace] => Array
                (
                    [0] => Array
                        (
                            [name] => Wellington repository
                        )

                )

            [itemType] => Series
            [rdfType] => recordSet
            [recordIsMissing] => 
            [ricClassificationDescription] => The Spare Prints are arranged by negative group numerically in negative number order.
            [seriesRestrictionReason] => These Spare Prints are not restricted.  No public access is permitted to negatives or unique prints held within the New Zealand Forest Service Photographic Collection.  These items are held in secure areas and public access to these areas can only be allowed in exceptional circumstances.  Access to the collection must be made through the appropriate publicly available finding aids.  (See "Description").



Written permission to reproduce photographic images must be obtained from the Director and Chief Archivist, Archives New Zealand, Wellington.



Acknowledgements when reproducing photographic images obtained from this collection must state; "National Archives - NZFS Collection", together with the appropriate Archives reference.
            [setSpec] => series
        )

)