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Array
(
    [entityType] => ITEM
    [entity] => Array
        (
            [contextId] => aims
            [description] => Array
                (
                    [0] => This series consists of the high level records of the Ohangai School Board of Trustees and School Committee, which relate to the governance, finance and property of the school.
                )

            [id] => 27513
            [idSort] => 27513
            [name] => Ohangai School Board of Trustees records
            [identifier] => Array
                (
                    [priref] => Array
                        (
                            [0] => 33549
                        )

                )

            [digitalRecordInArchive] => 
            [hasBeginningDate] => Array
                (
                    [normalizedValue] => 1906-01-01T00:00:00.0Z
                    [dateQualifier] => Array
                        (
                            [0] => exact
                            [1] => yearOnly
                        )

                )

            [hasEndDate] => Array
                (
                    [normalizedValue] => 2012-01-01T00:00:00.0Z
                    [dateQualifier] => Array
                        (
                            [0] => exact
                            [1] => yearOnly
                        )

                )

            [hasOrHadCategory] => Array
                (
                    [0] => Array
                        (
                            [name] => Booklets
                            [type] => SeriesFormat
                        )

                    [1] => Array
                        (
                            [name] => Loose Papers
                            [type] => SeriesFormat
                        )

                )

            [history] => 

	This series contains the high-level records of the Board of Trustees and School Committee of Ohangai School.

	The records cover the following:

	

		Governance:
		

			

				Charter, strategic plans and goals documents developed by the board;
			

				Annual report of the board, incorporating the annual financial report;
			

				Significant school policies, bylaws, procedures, guidelines, rules, codes of practice etc developed by the board of trustees;
			

				Significant correspondence of the board, such as matters of significant community interest, matters relating to major school programmes and activities, and matters relating to the legal rights and interests of principals, staff, students and parents;
		
	
	

		Finance:
		

			

				Serious fraud and theft, including serious internal instances of fraud, theft, misappropriations or negligence within the school management or staff structure;
			


				Major audit reports and responses to major audits / reviews, where there is evidence of fraud, wrongdoing, etc;
			

				Strategic records relating to the use of major sources of funding, including community grants, sponsorship, trust funds, bequests, donations etc;
		
	
	

		Property:
		

			

				Major contracts incurring significant expenditure of operational and/or capital funding and relating to significant events in the life of a school;
			

				Disposal of major capital assets, including sales and asset transfer agreements and correspondence documenting the sale, transfer, disposal and/or write-off of buildings and land;
			

				Building plans for major building work, historical buildings or those with significant architectural merit, including project files for property projects;
			

				Land ownership and/or occupancy documentation, including property occupancy document, deeds, certificates and/or other documents of title to real estate.
		
	


	It should be noted that similar records will be kept with the Board of Trustees minutes (series 27512), if they were submitted for discussion or approval at board meetings.
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                            [type] => HoldingsYears
                            [hasBeginningDate] => Array
                                (
                                    [type] => YearStartHoldings
                                    [dateQualifier] => Array
                                        (
                                            [0] => exact
                                        )

                                )

                            [hasEndDate] => Array
                                (
                                    [type] => YearEndHoldings
                                    [dateQualifier] => Array
                                        (
                                            [0] => exact
                                        )

                                )

                        )

                )

            [isAssociatedWithPlace] => Array
                (
                    [0] => Array
                        (
                            [name] => Wellington repository
                        )

                )

            [itemType] => Series
            [rdfType] => recordSet
            [recordIsMissing] => 
            [ricClassificationDescription] => No system of arrangement or classification
            [seriesAccessContacts] => 

	Records Manager, Ministry of Education National Office, P.O. Box 1666, WELLINGTON 6140.
            [seriesRestrictionReason] => 

	All records are open access records with the exception of the following:

	

		Records containing health or other highly sensitive personal information about named individuals or families (whether students or staff). Access to these records is restricted for 100 years from the date of closure of the record to protect personal privacy.
	

		Records containing private information about named individuals or families (whether students or staff). Access to these records is restricted for 60 years from the date of closure of the record to protect personal privacy.


	That for reasons of protection to the integrity of the administrative processes the following school records should be restricted from public access:

	

		All minutes and associated papers of meetings of Boards of Trustees be restricted for 10 years from date of closure.


	[Note: The personal privacy access restrictions in points 1-2 should also be applied to Trustee Board Minutes and associated papers].
            [setSpec] => series
        )

)