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Array
(
    [entityType] => ITEM
    [entity] => Array
        (
            [contextId] => aims
            [description] => Array
                (
                    [0] => This series consists of the official minutes of the monthly meetings of the School Committee (1906-1989) and the Board of Trustees (1989-2012) for Ohangai School.
                )

            [id] => 27512
            [idSort] => 27512
            [name] => Ohangai School Board of Trustees minutes
            [identifier] => Array
                (
                    [priref] => Array
                        (
                            [0] => 33548
                        )

                )

            [digitalRecordInArchive] => 
            [hasBeginningDate] => Array
                (
                    [normalizedValue] => 1906-01-01T00:00:00.0Z
                    [dateQualifier] => Array
                        (
                            [0] => exact
                            [1] => yearOnly
                        )

                )

            [hasEndDate] => Array
                (
                    [normalizedValue] => 2012-01-01T00:00:00.0Z
                    [dateQualifier] => Array
                        (
                            [0] => exact
                            [1] => yearOnly
                        )

                )

            [hasOrHadCategory] => Array
                (
                    [0] => Array
                        (
                            [name] => Loose Papers
                            [type] => SeriesFormat
                        )

                    [1] => Array
                        (
                            [name] => Booklets
                            [type] => SeriesFormat
                        )

                )

            [history] => 

	This series contains the official minutes of the monthly meetings held by the School Committee and the Board of Trustees of Ohangai School.

	From 1906 to 1989 the School Committee was responsible for keeping the school in good repair and order, providing for the proper cleaning of the school and outbuildings, the day-to-day running of the school, keeping accounts for submission to the Wellington Education Board, and forwarding to the Board each year a report of education matters within the school district.

	The Committee was replaced by a Board of Trustees, pursuant to the Education Act 1989. Made up of parents and representatives who were elected by parents every three years, the Principal and a staff representative, it was responsible for running the school and overseeing educational aspects such as policy writing, finance and maintenance.

	The minutes, which are either handwritten into minute books or printed onto loose paper and pasted into minute books, contain the following information:

	

		Date and time of meeting;
	

		Members/officials present;
	

		Apologies;
	

		Confirmation of the previous meeting's minutes;
	

		Business.
	

		Principal's Reports, financial statements, charters, strategic planning and property material, and other papers were also filed with the minutes.


	The minutes were read and confirmed at the next Committee or Board meeting, and were signed and dated by the Chairperson once confirmed.
            [isAssociatedWithDate] => Array
                (
                    [0] => Array
                        (
                            [type] => HoldingsYears
                            [hasBeginningDate] => Array
                                (
                                    [type] => YearStartHoldings
                                    [normalizedValue] => 1920-01-01T00:00:00.0Z
                                    [dateQualifier] => Array
                                        (
                                            [0] => exact
                                            [1] => yearOnly
                                        )

                                )

                            [hasEndDate] => Array
                                (
                                    [type] => YearEndHoldings
                                    [normalizedValue] => 2011-01-01T00:00:00.0Z
                                    [dateQualifier] => Array
                                        (
                                            [0] => exact
                                            [1] => yearOnly
                                        )

                                )

                        )

                )

            [isAssociatedWithPlace] => Array
                (
                    [0] => Array
                        (
                            [name] => Wellington repository
                        )

                )

            [itemType] => Series
            [rdfType] => recordSet
            [recordIsMissing] => 
            [ricClassification] => CHRONOLOGICAL
            [ricClassificationDescription] => The minutes are in chronological order by date of meeting.
            [seriesAccessContacts] => 

	Records Manager, Ministry of Education National Office, P.O. Box 1666, WELLINGTON 6140.
            [seriesRestrictionReason] => 

	All records are open access records with the exception of the following:

	

		Records containing health or other highly sensitive personal information about named individuals or families (whether students or staff). Access to these records is restricted for 100 years from the date of closure of the record to protect personal privacy.
	

		Records containing private information about named individuals or families (whether students or staff). Access to these records is restricted for 60 years from the date of closure of the record to protect personal privacy.


	That for reasons of protection to the integrity of the administrative processes the following school records should be restricted from public access:

	

		All minutes and associated papers of meetings of Boards of Trustees be restricted for 10 years from date of closure.


	[Note: The personal privacy access restrictions in points 1-2 should also be applied to Trustee Board Minutes and associated papers].
            [setSpec] => series
        )

)