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Array
(
    [entityType] => ITEM
    [entity] => Array
        (
            [contextId] => aims
            [description] => Array
                (
                    [0] => This series consists of indexes to the registers of police correspondence. Up to 1877 volumes contains entries listed alphabetically. From 1877 onwards, an annual single number system was used. The series also contains a reference book containing letters from other departments, and a record of building repairs at police stations.
                )

            [id] => 17636
            [idSort] => 17636
            [name] => Indexes
            [custom] => Array
                (
                    [custom5] => Volumes
                )

            [identifier] => Array
                (
                    [priref] => Array
                        (
                            [0] => 24628
                        )

                )

            [authenticityNote] => This series description was compiled as part of a project to capture the finding aids created prior to 1987 into the GAIMS system. Start and end dates of the series are based on the dates of holdings. The series contains two items which do not appear to match the rest of the series. A reference book of letters, and a record of building repairs at police stations; it is not clear why these items were included within this series.
            [digitalRecordInArchive] => 
            [hasBeginningDate] => Array
                (
                    [normalizedValue] => 1871-01-01T00:00:00.0Z
                    [dateQualifier] => Array
                        (
                            [0] => approximate
                            [1] => yearOnly
                        )

                )

            [hasEndDate] => Array
                (
                    [normalizedValue] => 1951-01-01T00:00:00.0Z
                    [dateQualifier] => Array
                        (
                            [0] => approximate
                            [1] => yearOnly
                        )

                )

            [hasOrHadCategory] => Array
                (
                    [0] => Array
                        (
                            [name] => Volumes
                            [type] => SeriesFormat
                        )

                )

            [history] => 
This series consists of indexes to the registers of correspondence of the Armed Constabulary and New Zealand Police Force. The first six volumes, up to 1877, contain precis of communications grouped under correspondents, and also under subject, such as appointments, contracts and leave. Entries are listed under first letter, except for volume 6, which lists papers with the prefix 'P'.
The first indexes held by Archives New Zealand are from May 1871 and index outwards correspondence (as these are the only ones with numbers). They are arranged alphabetically, by name, designation or subject. A precis of the letter is included, as well as a reference to its record number and volume. Outwards telegrams are entered in red ink, along with the page number in the relevant telegram book (although no volume is stated). Telegrams are not listed in the register.
From 1877, when the Armed Constabulary and the Provincial Police forces merged, correspondence was registered and indexed in a 'P' system, which ran parallel to the old system. In July 1877 the annual single number system took over.
The index from July 1877-1879 is divided by subject and designation giving the registration number and precis of letter only. From 1879-December 1885, and then from September 1891 onwards, the indexes are arranged alphabetically and with correspondence from designations and districts listed separately at the back. The indexes list registration number, writer, place of residence and precis of letter. Entries relating to missing friends or criminals are written in red.
For 1904-1913, a separate index to building repair matters relating to various stations exists (item P3/16A) - it has an alphabetical index to names of stations and under each individual station it lists the police reference and the Public Works reference. It appears to have been used to keep track of the paper work as items are crossed through as they are completed.
From 1880-1898, there is a reference book which details letters coming from other departments which require police noting or comment (item P3/15A). The letters are not registered into the police system unless they enter the system and are registered normally - the police registration being noted in the reference book. All other letters bypass the system.
Source:
'19th Century Correspondence System seminar notes: Police'(1984) Archives New Zealand.
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                    [0] => Array
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                            [type] => HoldingsYears
                            [hasBeginningDate] => Array
                                (
                                    [type] => YearStartHoldings
                                    [normalizedValue] => 1871-01-01T00:00:00.0Z
                                    [dateQualifier] => Array
                                        (
                                            [0] => exact
                                            [1] => yearOnly
                                        )

                                )

                            [hasEndDate] => Array
                                (
                                    [type] => YearEndHoldings
                                    [normalizedValue] => 1951-01-01T00:00:00.0Z
                                    [dateQualifier] => Array
                                        (
                                            [0] => exact
                                            [1] => yearOnly
                                        )

                                )

                        )

                )

            [isAssociatedWithPlace] => Array
                (
                    [0] => Array
                        (
                            [name] => Wellington repository
                        )

                )

            [itemType] => Series
            [rdfType] => recordSet
            [recordIsMissing] => 
            [ricClassification] => CHRONOLOGICAL
            [seriesAccessContacts] => 

	Researchers are to address requests to view restricted Police records to the following e-mail address:

	 

	Archives.request@police.govt.nz
            [seriesRestrictionReason] => 

	All police records are restricted for 100 years from date of file closure except Police Gazettes which are restricted for 70 years. In addition, those record lists that contain personal information are also restricted for the same period.

	.

	 
            [setSpec] => series
        )

)