To protect personal privacy, all patient files are restricted for 100 years from the date of record closure.
Individual patient files will not be listed in the public finding aids during the restriction period. Neither the list nor the files will be made available to researchers without the written permission of Health New Zealand/Te Whatu Ora, Nelson Marlborough.
Procedures for requesting patient records:
Researchers should contact Archives New Zealand Staff for assistance.
Archives New Zealand Staff will confirm if a patient record is held and advise the researcher of the full Archive Reference.
The researcher should contact Health New Zealand/Te Whatu Ora, Nelson Marlborough, for permission to view the records.
When written permission is received, the researcher should provide a copy to Archives New Zealand Staff and may then request the specified patient records.
The Chief Executive and designated officers administer access to records. In the first instance, please direct access enquiries to:
Privacy Officer Health New Zealand/Te Whatu Ora, Nelson Marlborough. Private Bag 18 Nelson 7042 New Zealand
An alternative search system for Archives NZ, inspired by the beautiful simplicity of the beloved Archway system.
π How does it work?
The search results displayed here are sourced directly from the backend of Archives NZ's publicly available Collections Search system, in almost exactly the same way that the official website works, but organised and displayed differently.
To start with, you can do a straight-forward search with a few keywords and an optional date range and whether to focus on digitised items. You then have the option to filter the results futher (such as by Series and Format - photos, documents, etc).
You can highlight search keywords in the results by clicking the orange text in 'X results matching {keywords}'
The Advanced Search allows you to search with criteria such as showing only Series or Agency results, records held in a specific location, plus sorting and grouping options.
You can also browse within a Series or Accession by clicking the Series name. Search for records within that Series by using the search box on that page.
Digitised records can be viewed by clicking on the thumbnail or the 'Show Scan' links. This embeds a simple viewer directly in the page. You can switch to the official Archives NZ viewer by clicking the π Archives NZ Source link under the viewer.
Reporting by RNZ's Phil Pennington produced an internal Archives NZ report on Collections Search, describing: "Several significant issues ... slowness, a lack of booking functionality and an external user design that makes accessing archival records difficult. The level of user experience in place now is well below what was in place before the roll out". The report goes on to detail a number of privacy breaches, "continued delays by the vendor" on software improvements, and outages of 29 days in total, out of the ten months since launch.
This alternative search system aims to address some of the shortcomings of Collections Search, such as:
Only 12 search results are displayed at a time
Pages load very slowly
Full name of search result is cut off after a few words
No direct link to scanned documents
Type of record (military records, divorce files, land records, etc) and access status is not shown
It is almost impossible to browse records within a Series or Accession
π Are my searches private?
Great question! In a nutshell, your searches are visible to me, but anonymous.
Your search queries on this system are recorded in logs for a period of time, without any user-identifiable information associated with them, for debugging purposes.
I have no way of identifying you as a person, or associating your search queries with you.
This website does not use Google Analytics, Facebook Pixel, or any other analytics/tracking software.
π Who made this?
I'm Luke Howison, a freelance web developer with an interest in genealogy. I have written a few homebrew tools to assist with this research, such as NZ Ancestor Search Helper.