π National Policy Statement on Indigenous Biodiversity - Marian's Observations
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Show Series Access Statement
Access conditions
(1.) Record lists:
Access to the record lists for the collection of Hon. Marian Hobbs is open.
(2.) Access to records:
Restrictions apply to the records for a period of 25 years from date of individual file closure. All requests to view records should be directed to Archives New Zealand in the first instance.
Records are subject to vetting and a process of consultation before they may be viewed.
Records remain restricted until marked as ‘open’ access.
Explanatory notes
Access to all records is restricted for a period of 25 years from date of individual file closure, except with the permission of Hon. Marian Hobbs during her lifetime. In the event of Ms Hobbs' death before the end of the restriction period, access will be with the permission of the Chief Archivist. During her lifetime, Hon. Marian Hobbs will consult with the Chief Archivist before granting access to her records, in order to be provided with any relevant information on official documents, before making a decision.
Information on access to official/non-official documents follows. Please note that all enquiries to access Hon. Marian Hobbs' collection should be directed to the Chief Archivist in the first instance, as it is not always apparent if official documents are contained in a given record.
Note on access to official documents
The process of consultation has been established in order to meet the recommendations in the Cabinet Manual Chapter 8 and Cabinet Circular CO (05) 9. The Manual and Circular recommend that official documentation should be appropriately restricted, to ensure that conditions of access reflect the sensitivity of the information, and that these conditions of access should mirror the principles and provisions set out in the Official Information Act 1982.
Requests for access to the records are to follow the checking process for official documents as approved by Cabinet and set out in the Cabinet Manual and Cabinet Circular.
The final decision as to whether or not access will be granted to official documentation will rest with Hon. Marian Hobbs during her lifetime. Following her death, the final decision as to whether or not access will be granted to official documentation will rest with the Chief Archivist. This restriction will apply for a period of 25 years from date of individual file closure.
Note on access to non-official documents
The checking process does not apply to requests to access non-official documents, such as party political papers or personal correspondence. Please note, however, that all access requests should be initially directed to the Chief Archivist, who will first confirm whether or not a record contains official documents. Following this, granting of public access to non-official documents remains at the discretion of Hon. Marian Hobbs during her lifetime. Following the death of the depositor, records will be made available by the Chief Archivist as appropriate, depending on the nature of their contents. This restriction will apply for a period of 25 years from date of individual file closure.
Research requests should be directed in the first instance to:
Research Services
Archives New Zealand Head Office, PO Box 12050, Wellington
Email: research.archives@dia.govt.nz
Research Services will process the requests according to the access conditions applying to this collection. Any necessary vetting will be co-ordinated through the Description and Discovery Section, Archives New Zealand Head Office.
Note for Archives staff:
1. Written enquiries should be processed by Research Services, working in consultation with Description and Discovery vetting staff. Guidelines are documented on Objective file 2009/1131 (Political Collections – Procedures for Handling Research Enquiries), now migrated to Cohesion.
2. In-person researchers should be provided with request form Objective A335008, now migrated to Cohesion, to complete with details of the restricted records which they wish to access. Forms should then be treated as written enquiries (see above).