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	Research requests should be directed in the first instance to:



	Research Services

	Archives New Zealand Head Office, PO Box 12050, Wellington



	Research Services will process the requests according to the access conditions applying to this collection. Any necessary vetting will be co-ordinated through the Description and Discovery Section, Archives New Zealand Head Office.



	Note for Archives staff:



	1.  Written enquiries should be processed by Research Services, working in consultation with Description and Discovery vetting staff. Guidelines are documented on Objective file 2009/1131 (Political Collections – Procedures for Handling Research Enquiries).



	2.  In-person researchers should be provided with request form Objective A335008 to complete with details of the restricted records/record lists which they wish to access. Forms should then be treated as written enquiries (see above).

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	Access conditions



	(1.)  Record lists:



	Access to the record lists for the collection of Hon. Graeme Lee is open.



	(2.) Access to records:



	Restrictions apply to the records.  All requests to view records should be directed to Archives New Zealand in the first instance.



	Records are subject to vetting and a process of consultation before they may be viewed.



	Records remain restricted until marked as ‘open’ access.



	 





	Explanatory notes



	Access to all records is restricted, except with the permission of Hon. Graeme Lee or, following his death, with the permission of the Chief Archivist.  Hon. Graeme Lee will consult with the Chief Archivist before granting access to his records, in order to be provided with any relevant information on official documents, before making a decision.



	Information on access to official/non-official documents follows. Please note that all enquiries to access Hon. Graeme Lee's collection should be directed to the Chief Archivist in the first instance, as it is not always apparent if official documents are contained in a given record.



	Note on access to official documents



	The process of consultation has been established in order to meet the recommendations in the Cabinet Manual Chapter 8 and Cabinet Circular CO (05) 9. The Manual and Circular recommend that official documentation should be appropriately restricted, to ensure that conditions of access reflect the sensitivity of the information, and that these conditions of access should mirror the principles and provisions set out in the Official Information Act 1982.



	Requests for access to the records are to follow the checking process for official documents as approved by Cabinet and set out in the Cabinet Manual and Cabinet Circular. In summary, the process is:



	- Archives New Zealand will liaise with the former Minister (if required by the former Minister’s access conditions), and with the Cabinet Office, so that the relevant papers can be identified;

	- Archives New Zealand will liaise with the relevant current Minister and/or department about granting access to papers containing official documentation. The relevant current Minister and/or the department will assess the documentation, applying the principles set out in the Official Information Act 1982;

	- The Chief Archivist will then liaise with the Secretary of Cabinet about the outcome of the assessment;

	- The Cabinet Office will advise the Prime Minister of the request and, where access is sought to documents of a previous administration not currently in government, the Leader of the Opposition;

	- The Chief Archivist will advise the former Minister as to whether or not there appears to be good reason for withholding access to any of the documents.



	The final decision as to whether or not access will be granted to official documentation will rest with Hon. Graeme Lee. Following his death, the final decision as to whether or not access will be granted to official documentation will rest with the Chief Archivist.



	Note on access to non-official documents



	The checking process does not apply to requests to access non-official documents, such as party political papers or personal correspondence. Please note, however, that all access requests should be initially directed to the Chief Archivist, who will first confirm whether or not a record contains official documents. Following this, granting of public access to non-official documents remains at the discretion of Hon. Graeme Lee. Following the death of the depositor, records will be made available by the Chief Archivist as appropriate, depending on the nature of their contents.

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