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            [0] => Joint Service Organisation files
            [1] => Headquarters New Zealand Defence Force
            [2] => Ministry of Defence Headquarters
            [3] => Prime Minister's Department
            [4] => 26520
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            [1] => Joint Service Organisation files
            [2] => The Joint Service Organisation (JSO) records series contains multiple number subject (MNS) files. The JSO files document the cooperation and coordination among the New Zealand army, navy and air force on such matters as personnel, logistics, administration, supply, planning, intelligence and alliances.
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	This records series was established within the Defence Secretariat of the Prime Minister's Department in c.1949 to support the functioning of the Joint Service Organisation (JSO). The JSO was a series of up to thirty-five joint Service Defence committees set up to provide coordination among the activities of the New Zealand army, navy and air force. Several military officers were seconded to the Defence Secretariat to service the JSO.



	At some stage in 1956-57 the JSO files were either top numbered or documents re-filed on different files.



	There a number of issues relating to the JSO file titles, as follows:



	

		

			A considerable number of the titles contain the word general, but many of these files contain substantial and significant information.

	

	

		

			Many of the file titles do not accurately reflect actual file content.

	

	

		

			Some file titles that seem significant, only contain copies of duplicates and reference information from allied nations.

	





	Although the JSO records series was formally created in 1949, some predecessor  records where incorporated into the records series.  The JSO records series was closed in 1964 when the functions of the Defence Secretariat and Joint Service Organisation were transferred to the new Ministry of Defence.  After the closure of the JSO record series, papers continued to be added to some of the files.



	The New Zealand Defence Force Headquarters still retains the files in the JSO record series that contain sensitive security or defence information. 



	The Ministry of Defence Headquarters Multiple Number Subject (MNS) System replaced the JSO files in 1964.



	Some of the JSO files transferred to Archives New Zealand have had original documents moved onto parallel files. These parallel files contain sensitive information relating to national security. On each file where documents have been removed, a note to this effect has been placed on the file. A parallel file has the identical title, record number and part number information as the main original file. 



	 



	  



	 



	 



	 

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            [0] => Split pin files.
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	All records have open public access unless they fall into one of the following categories:



	1.  All records are restricted for 25 years from date of file closure in order to protect the political and administrative processes.



	2.  The following records are restricted for 70 years from date of closure in order to preserve personal privacy:



	    Staff in Confidence files

	    Files of a disciplinary and investigative nature

	    Complaints or irregularities

	    Honours and awards, housing, legal aid and promotions

	    Other records containing sensitive information on individual personnel



	3.  Records containing financially sensitive information are restricted for 70 years from date of closure in order to protect business interests



	4.  Records containing personal medical information or information linking casualty names with injuries, accidents or sickness are restricted for 100 years from date of closure in order to preserve personal privacy.



	5.  Records relating to criminal proceedings outside the jurisdiction of the New Zealand Defence Force are restricted for 100 years from date of closure in order to preserve personal privacy.



	6.  The following military chaplain records are restricted in order to protect personal privacy:



	    Baptism and Confirmation Registers restricted for 100 years from date of last entry

	    Marriage Registers are restricted for 80 years from date of last entry

	    Death Registers are restricted for 50 years from date of last entry



	7.  Records containing legal advice are restricted in accordance with paragraphs 4.58 to 4.68 of the Cabinet Manual 2008 and are not to be released without the approval of the Attorney-General.



	8. The record of proceedings of a court of inquiry are restricted indefinitely in accordance with s 200T of the Armed Forces Discipline Act 1971 and are not to be disclosed without the authority of the superior commander of the Service concerned.



	9.  Court Martial records are restricted indefinitely in accordance with s 75 of the Court Martial Act 2007 and require the authority of the Judge Advocate General for disclosure.



	10.  Some NZDF files are restricted from record lists for 100 years from date of file closure for reasons of security for serving military personnel and to protect sensitive personal privacy.

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	Information Services Manager

	Information Services

	HQ NZ Defence Force

	Private Bag

	WELLINGTON



	DSSG.Registry.IM@NZDF.mil.nz

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