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            [0] => Naval Staff, Standard Defence Filing System Files
            [1] => National Museum of the Royal New Zealand Navy
            [2] => Headquarters New Zealand Defence Force
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            [4] => 16771
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            [1] => Naval Staff, Standard Defence Filing System Files
            [2] => This is the standard defence filing system of the Royal New Zealand Navy staff branch of the Ministry of Defence.
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The Standard Defence Filing System (SDFS) records structure is a standard system used throughout the New Zealand Defence Force (NZDF) for registering manual records.  The system is based on a system used within the Canadian federal public service, and was introduced into the NZDF system between 1983-1988. 


Classification is organised on a block series method, the blocks are divided by hundreds or thousands.  The blocks are arranged by series of primary numbers, primary subjects.  The systems classification structure is broadly by function, then by subject categories.  Although the SDFS system of arrangement is primarily numerically based, there is provision for the inclusion of alpha codes to denote organisation entities.


File Classification List - Primary Number Blocks:


1000-1999      General Administration, Organisation and Management 

2000-2099      Intelligence 

2100-2199      Security 

2200-2499      Not allocated 

2500-2599      Standardisation 

2600-2699      Not allocated 

2700-2899      Communications – Electronics 

2900-2999      Publications 

3000-3999      Plans, Operations and Readiness 

4000-4499      Not allocated 

4500-4999      Training 

5000-5999      Personal 

6000-6599      Not allocated 

6600-6899      Medical Services 

6900-6999      Dental Services 

7000-7499      Finance and Accounting 

7500-7599      Transportation 

7600-7999      Works and Real Estate 

8000-8999      Not allocated 

9000-9999      Not allocated 

10000-19999  Equipment and Supplies Phases 




 

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	All records have open public access unless they fall into one of the following categories:



	1.  All records are restricted for 25 years from date of file closure in order to protect the political and administrative processes.



	2.  The following records are restricted for 70 years from date of closure in order to preserve personal privacy:



	    Staff in Confidence files

	    Files of a disciplinary and investigative nature

	    Complaints or irregularities

	    Honours and awards, housing, legal aid and promotions

	    Other records containing sensitive information on individual personnel



	3.  Records containing financially sensitive information are restricted for 70 years from date of closure in order to protect business interests



	4.  Records containing personal medical information or information linking casualty names with injuries, accidents or sickness are restricted for 100 years from date of closure in order to preserve personal privacy.



	5.  Records relating to criminal proceedings outside the jurisdiction of the New Zealand Defence Force are restricted for 100 years from date of closure in order to preserve personal privacy.



	6.  The following military chaplain records are restricted in order to protect personal privacy:



	    Baptism and Confirmation Registers restricted for 100 years from date of last entry

	    Marriage Registers are restricted for 80 years from date of last entry

	    Death Registers are restricted for 50 years from date of last entry



	7.  Records containing legal advice are restricted in accordance with paragraphs 4.58 to 4.68 of the Cabinet Manual 2008 and are not to be released without the approval of the Attorney-General.



	8. The record of proceedings of a court of inquiry are restricted indefinitely in accordance with s 200T of the Armed Forces Discipline Act 1971 and are not to be disclosed without the authority of the superior commander of the Service concerned.



	9.  Court Martial records are restricted indefinitely in accordance with s 75 of the Court Martial Act 2007 and require the authority of the Judge Advocate General for disclosure.



	10.  Some NZDF files are restricted from record lists for 100 years from date of file closure for reasons of security for serving military personnel and to protect sensitive personal privacy.

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	Some of the holdings pre-date the series dates because of top numbering from the predecessor series 7395.

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	Information Services Manager

	Information Services

	HQ NZ Defence Force

	Private Bag

	WELLINGTON



	DSSG.Registry.IM@NZDF.mil.nz

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            [6] => סדרה
            [7] => collana
            [8] => reeks
            [9] => Agency
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